Budget Administrator 1 Print (https://www.governmentjobs.com/careers/louisiana/jobs/newprint/4824641) Apply  Budget Administrator 1 Salary $4,784.00 - $9,381.00 Monthly Location Baton Rouge, LA Job Type Classified Job Number 38/122599/BA1/2.14.25-TM Department DOTD-Administration Division Section 38 Opening Date 02/07/2025 Closing Date 2/14/2025 11:59 PM Central + Description + Benefits + Questions Supplemental Information 38/122599/BA1/2.14.25-TM Section 38 - Budget Budget Administrator 1 About this Position: This position is located in the Budget Section's Federal Aid Unit of the Depa1tment of Transp01tation and Development (DOTD). DOTD is one of the largest state depa1tments with a budget of approximately $3.2 billion dollars (includes $2.3 billion for the Capital Outlay Budget) and approximately 4,319 employees with major objectives being to deliver transp01tation and public works systems that enhance quality of life and facilitate economic growth while also earning the trust and respect of those we serve: customers, public officials and colleagues. The Budget Section is responsible for directing all budget work of the Department and is also responsible for the preparation of the Recommended Executive Budget Request for the Capital Outlay and Operating budgets. Budget preparation and implementation for all budget units within DOTD is extremely complex because of the multiplicity of programs, funding sources, matching ratios, and interagency transfers of funds. The Federal Aid Unit is responsible for managing all of the Federal Aid Program funding appropriated by the Federal Highway Administration (FHWA) to the Louisiana DOTD for construction projects in the Capital Outlay Act identified by the depa1tment's Priority Program. Additionally, the incumbent interacts with the local FHW A, DOTD project managers, and department heads in getting funding authorized on approved delivered projects or modified for on-going federal projects. The incumbent has the primary responsibility for directing and managing the efforts in securing federal pa1ticipation and funding (approximately $825 million/year) for engineering, utilities, right-of-way, construction, research, planning and other miscellaneous projects and activities of the Department in accordance with CFR Title 23 and the stewardship agreement between the Depa1tment and FHW A. This involves interpreting federal policy, procedures and regulations related to obtaining project specific Federal funding for all activities of the Depa1tment that are eligible for federal pa1ticipation. It includes compiling funding information, conducting analyses of data, development and implementation of cash management policies and procedures, evaluating funding requests, and projecting revenues and expenditures based on reconciling data in the SAP financial system (LaGov) utilized by DOTD and the Fiscal Management Information System (FMIS) utilized by FHWA. The incumbent provides functional supervision over DOTD project staff in carrying out the duties related to all FHW A funded project activities of the Department. While in official capacity, DOTD employees must comply with all applicable Louisiana and Civil Service laws, rules, and regulations, as well as DOTD policies, procedures, manuals, and directives. Preference would be given to applicants who have experience with Federal or Operating Budget as well as LaGov experience. This position may be filled as either a probational appointment (open to all qualified applicants); a promotion (open to all statewide classified and Agency-wide permanent status employees); or by detail to special duty. Please visit our DOTD Career Center for more information about our agency: http://wwwsp.dotd.la.gov/Inside\_LaDOTD/Divisions/Mgmt\_Finance/HR/Pages/Career\_Center.aspx No Civil Service test scoreis required in order to be considered for this vacancy. To apply for this vacancy, click on the "Apply" link above and complete an electronic application, which can be used for this vacancy as well as future job opportunities. Applicants are responsible for checking the status of their application to determine where they are in the recruitment process. Further status message information is located under the Information section of the Current Job Opportunities page. Applicants can check the status of their application at any time by selecting the ‘Application Status’ link after logging into their account. *Resumes WILL NOT be accepted in lieu of completed education and experience sections on your application. Applications may be rejected if incomplete. * For further information about this vacancy contact: Brian Jones Budget Administrator 3 225-379-1495 Brian.Jones@la.gov The Louisiana Department of Transportation and Development (DOTD) is an equal employment opportunity employer and serves as a model employer for individuals with disabilities. DOTD does not discriminate in employment on the basis of race, color, religion, sex, national origin, political affiliation, disability, age, or pregnancy, and prohibits harassment of any type. Information on the Louisiana Workforce Commission, Louisiana Rehabilitation Services is available: https://www.laworks.net/workforcedev/lrs/lrs\_rehabilitation.asp Minimum Qualifications MINIMUM QUALIFICATIONS: Eight years of experience in budget development or analysis, accounting, auditing, policy planning, procurement, contracts or grants management, project management, statistical analysis, or financial services; OR Six years of full-time work experience in any field plus five years of experience in budget development or analysis, accounting, auditing, policy planning, procurement, contracts or grants management, project management, statistical analysis, or financial services; OR A bachelor’s degree plus five years of experience in budget development or analysis, accounting, auditing, policy planning, procurement, contracts or grants management, project management, statistical analysis, or financial services; OR An advanced degree in business administration, accounting, finance, public administration, or statistics plus four years of experience in budget development or analysis, accounting, auditing, policy planning, procurement, contracts or grants management, project management, statistical analysis, or financial services. EXPERIENCE SUBSTITUTION: Every 30 semester hours earned from an accredited college or university will be credited as one year of experience towards the six years of full-time work experience in any field. The maximum substitution allowed is 120 semester hours which substitutes for a maximum of four years of experience in any field. Job Concepts Function of Work: To plan, direct, coordinate, and manage the budget activities of a department in state government. Level of Work: Administrator. Supervision Received: Administrative from a higher-level Budget Administrator or executive. Supervision Exercised: Generally over subordinate professional budget staff. Location of Work: May be used by all state agencies. Job Distinctions: Differs from other Budget Administrator levels by the size of the executive budget, size of the program, number of funding sources, number of budgets, and approved T.O. Differs from Budget Manager by the wider variety and number of funding recipients, funding sources, projects and programs, and budget units. Examples of Work 35% Supervises the preparation of all FHW A funding activities in the LaGov and FMIS financial systems for the Department. This includes, but not limited to: + Analyzes and reviews submitted funding requests from program managers, recommending changes, corrections and/or revisions as necessary to fit the Depa1tment's overall plan. + Participates in design and implementation of specialized training for Department personnel to provide uniformity in the requirements needed for FHW A funding, along with providing training information on the federally mandated documentation required for all requests and adjustments during the fiscal year. + Works within established timeline for the preparation, submittal and review process of all federal funding documents, which are processed through the FHW A FMIS system. + Requires knowledge of both the FMIS and LaGov financial systems, along with management skills and the ability to independently apply those skills in order to properly control and implement complex and widely varied FHW A appropriated programs throughout the Department, according to congressional intent, + Prepares statistical analyses, tables and charts, Develops BI (Data Warehouse), ECC (Core Components) and Business Objects reports and Excel spreadsheets to plot revenue and expenditures, and other LaGov and FMIS financial data base information as requested by Executive Administration. + Supervises and prepares funding adjustments which could include complex fund level accounting entries necessary for proper cost allocation within the FMIS and LaGov systems and adjustments to ensure the maximum utilization of the available federal obligation ceiling. + Prepares FHW A transfer request forms to transfer federal apportionment to another state DOT or Federal Department to support interagency project costs. + Provides monthly reports to the Department's administration for use in planning, forecasting and legislative status reports. 15% Provides assistance to the Budget Administrator 2 and the Executive Budget Director in directing and managing federal funding availability and in the administration of the Highway Priority Program activities for DOTD. This includes, but not limited to: + Compiling funding information for budgetary documentation as required by the Division of Administration, the Legislative Fiscal Office, the Legislative Auditor, the LaGov Team and Executive Management of DOTD. + Interpreting federal policy, procedures and regulations related to budgetary and fiscal matters of the Department. + Work closely with Department's Planning Section in providing supplemental budgetary information necessary to evaluate performance data. Makes recommendations to DOTD Executive Administration of impending funding issues and potential resolutions. + Prepares any pertinent correspondence, reports, analyses, etc., involving complex and sensitive issues affecting the respective Capital Outlay program budget. + Develops and implements cash management strategies to ensure maximum utilization of federal appropriation/expenditure authority and flexibility. 20% Develops and implements procedures to adequately monitor capital project federal expenditures and revenues on a continual basis. This is necessary not only to ensure the Department operates within the FHW A funded appropriations but also for planning and budget development purposes, along with identifying issue related to reconciling the FMIS and LaGov financial systems. This includes, but not limited to: + Conducting fiscal analyses of data in both systems. + Evaluating funding requests and ensuring the proper documentation (federal checklist) is submitted to support any request. + Determining, reconciling, and projecting sources and amounts of revenues. + Monitoring agency expenditures and revenues to ensure adherence to approved appropriations; assesses spending patterns to evaluate financial status with respect to projected status; and develops and recommends corrective actions as necessary. 15% Performs all supervisory duties concerning subordinate staff, including PESs; and assists with the training and support of agency personnel in development and use of La Gov and FMIS information tracking systems identifying project funding. 10% Coordinate efforts on special projects and requests at the Department level, for example; departmental expenditure analyses, cash management analyses, and departmental funding requests and adjustments. 5% May be required to perform other duties as necessary including, but not limited to, serving as an expert/liaison between the Federal Aid unit and DOTD's emergency response section. Emergency Operations is the primary point of contact at DOTD for any emergency/disaster related activity and matters concerning these activities should be directed to that Section. Louisiana State Government represents a wide variety of career options and offers an outstanding opportunity tomake a differencethrough public service. With an array of career opportunities in every major metropolitan center and in many rural areas, state employment provides an outstanding option to begin or continue your career. As a state employee, you will earn competitive pay, choose from a variety of benefits, and have access to a great professional development program: Insurance Coverage More information can be found at https://info.groupbenefits.org/ Parental Leave– Up to six weeks paid parental leave More information can be found athttps://www.civilservice.louisiana.gov/Parental-Leave/Default.aspx Holidays and Leave – State employees receive the following paid holidays each year: + New Year's Day + Martin Luther King, Jr. Day, + Mardi Gras, + Good Friday, + Memorial Day, + Independence Day, + Labor Day, + Veteran's Day, + Thanksgiving Day and Christmas Day. ***** Additional holidays may be proclaimed by the Governor State employees earn sick and annual leave which can be accumulated and saved for future use. Your accrual rate increases as your years of service increase. Retirement – State of Louisiana employees are eligible to participate in various retirement systems (based on the type of appointment and agency for which an employee works). These retirement systems provide retirement allowances and other benefits for state officers and employees and their beneficiaries. State retirement systems may include (but are not limited to): + Louisiana State Employees Retirement System (www.lasersonline.org). LASERS has provided this video (https://lasersonline.org/wp-content/uploads/2016/07/Your\_Retirement\_System.mp4) to give you more detailed information about their system + Teacher's Retirement System of Louisiana (www.trsl.org), + Louisiana School Employees Retirement System (www.lsers.net), among others 01 Are you a permanent LADOTD employee? + Yes + No 02 Are you a probational LADOTD employee? + Yes + No 03 Are you a current or former employee of the State of Louisiana? + Yes + No 04 If so, for which state agency(ies) do you/did you work and during what time period(s)? If not, indicate "N/A". 05 To ensure compliance with PPM #9, DOTD Nepotism Policy, please list the name and relationship with any immediate family members that are currently employed by the LaDOTD. Please type "N/A" if there are no immediate family members? 06 What are your career interests? 07 Please select from the options below how you qualify for this position. + Eight years of experience in budget development or analysis, accounting, auditing, policy planning, procurement, contracts or grants management, project management, statistical analysis, or financial services. + Six years of full-time work experience in any field plus five years of experience in budget development or analysis, accounting, auditing, policy planning, procurement, contracts or grants management, project management, statistical analysis, or financial services. + A bachelor’s degree plus five years of experience in budget development or analysis, accounting, auditing, policy planning, procurement, contracts or grants management, project management, statistical analysis, or financial services. + An advanced degree in business administration, accounting, finance, public administration, or statistics plus four years of experience in budget development or analysis, accounting, auditing, policy planning, procurement, contracts or grants management, project management, statistical analysis, or financial services. + None of the above. Required Question Employer State of Louisiana Address For agency contact information, please refer to the supplemental information above. Louisiana State Civil Service, Louisiana, 70802 Phone (866) 783-5462 Website http://agency.governmentjobs.com/louisiana/default.cfm Apply Please verify your email addressVerify Email