Budget Analyst 4 Print (https://www.governmentjobs.com/careers/louisiana/jobs/newprint/4837846) Apply  Budget Analyst 4 Salary $4,177.00 - $8,194.00 Monthly Location Baton Rouge, LA Job Type Classified Job Number 38/50684732/BA4/02.26.25-TM Department DOTD-Administration Division Section 38 Opening Date 02/21/2025 Closing Date 2/28/2025 11:59 PM Central + Description + Benefits + Questions Supplemental Information 38/50684732/BA4/02.26.25-TM Section 38 - Budget Budget Analyst 4 (171430) About this Position: This position is located in the Budget Section's Federal Aid Unit of the Department of Transportation and Development (DOTD). DOTD is one of the largest state departments with a budget of approximately $3.2 billion dollars (includes $2.5 billion for the Capital Outlay Budget) and approximately 4,300 employees with major objectives being to deliver transportation and public works systems that enhance quality of life and facilitate economic growth while also earning the trust and respect of those we serve: customers, public officials and colleagues. The Budget Section is responsible for directing all budget work of the Department and is also responsible for the preparation of the Recommended Executive Budget Request. Budget preparation and implementation for all budget units within DOTD is extremely complex because of the multiplicity of programs, funding sources, matching ratios, and interagency transfers of funds. The Federal Aid Unit is responsible for managing all of the Federal Aid Program funding appropriated by the Federal Highway Administration (FHWA) to the Louisiana DOTD for construction projects in the Capital Outlay Act identified by the department’s Priority Program. Additionally, the incumbent interacts with the local FHW A, DOTD project managers, and department heads in getting funding authorized on approved delivered projects or modified for on-going federal projects. The incumbent is primarily responsible for assisting the Budget Administrator 1 (Federal Aid) in monitoring all federally funded projects from their inception to their closing. This requires extensive knowledge and familiarity with the rules and regulations governing projects and programs funded by the Federal Highway Administration. The incumbent also serves as lead worker over other analysts within the Budget Analyst 1-3 training series in the processing of project agreements, funding modifications and final vouchers on Federal Projects. While in official capacity, DOTD employees must comply with all applicable Louisiana and Civil Service laws, rules, and regulations, as well as DOTD policies, procedures, manuals, and directives. AN IDEAL CANIDATE SHOULD POSESS THE FOLLLOWING COMPETENCIES: + Displaying Expertise: The ability to exhibit specialized skills or knowledge gained from experience or training + Managing Budgets: The ability to be a good steward of state resources by effectively managing allocated funds. + Working with Financial Information: The ability to use financial data to guide, drive, and convey the financial standing and/or outlook of an organization. Preference will be given to applicants who have experience working with LaGov, as well as experience working with Federal or Operating budget. This position may be filled as either a probational appointment (open to all qualified applicants); a promotion (open to all statewide classified and Agency-wide permanent status employees); or by detail to special duty. Please visit our DOTD Career Center for more information about our agency: http://wwwsp.dotd.la.gov/Inside\_LaDOTD/Divisions/Mgmt\_Finance/HR/Pages/Career\_Center.aspx No Civil Service test scoreis required in order to be considered for this vacancy. To apply for this vacancy, click on the "Apply" link above and complete an electronic application, which can be used for this vacancy as well as future job opportunities. Applicants are responsible for checking the status of their application to determine where they are in the recruitment process. Further status message information is located under the Information section of the Current Job Opportunities page. Applicants can check the status of their application at any time by selecting the ‘Application Status’ link after logging into their account. *Resumes WILL NOT be accepted in lieu of completed education and experience sections on your application. Applications may be rejected if incomplete.* For further information about this vacancy contact: Brian Jones Budget Administrator 3 - Budget (225) 379-1495 brian.jones@la.gov The Louisiana Department of Transportation and Development (DOTD) is an equal employment opportunity employer and serves as a model employer for individuals with disabilities. DOTD does not discriminate in employment on the basis of race, color, religion, sex, national origin, political affiliation, disability, age, or pregnancy, and prohibits harassment of any type. Information on the Louisiana Workforce Commission, Louisiana Rehabilitation Services is available:https://www.laworks.net/workforcedev/lrs/lrs\_rehabilitation.asp Minimum Qualifications MINIMUM QUALIFICATIONS: Six years of experience in budget development or analysis, accounting, auditing, policy planning, procurement, contracts or grants management, project management, statistical analysis, or financial services; OR Six years of full-time work experience in any field plus three years of experience in budget development or analysis, accounting, auditing, policy planning, procurement, contracts or grants management, project management, statistical analysis, or financial services; OR A bachelor’s degree plus three years of experience in budget development or analysis, accounting, auditing, policy planning, procurement, contracts or grants management, project management, statistical analysis, or financial services; OR An advanced degree in business administration, accounting, finance, public administration, or statistics plus two years of experience in budget development or analysis, accounting, auditing, policy planning, procurement, contracts or grants management, project management, statistical analysis, or financial services. EXPERIENCE SUBSTITUTION: Every 30 semester hours earned from an accredited college or university will be credited as one year of experience towards the six years of full-time work experience in any field. The maximum substitution allowed is 120 semester hours which substitutes for a maximum of four years of experience in any field. Job Concepts Function of Work: To perform specialized budget preparation, review, and monitoring activities. Level of Work: Advanced. Supervision Received: Generally from a Budget Administrator or other higher-level fiscal position. Supervision Exercised: May supervise one lower-level fiscal position. Functional over departmental/agency/program staff regarding budgetary matters. Location of Work: May be used by all state agencies. Job Distinctions: Differs from Budget Analyst 3 by the presence of serving as a technical specialist over assigned programs. Differs from Budget Manager by absence of supervisory responsibility. Examples of Work 50% Directs the preparation of all FHW A funding activities in the LaGov and Fiscal Management Information System (FMIS) financial systems for the Department. This includes, but not limited to: + Justify to FHWA actions taken by DOTD regarding expenditure of funds. Maintain up-to-date Federal balances for utilization in the administration of the Federal Aid Program, provide information and advises middle and upper management within the Department and various municipalities regarding the amounts available for utilization, amounts utilized to date and any other information which may be required. + Reviews and examines the balances of federal funding sources and categories for the availability of sufficient funds to finance the remaining projects for the fiscal year. + Tracks the active projects in LaGov to maintain the fund tracking. This helps ensure accurate fund balance when the need arises to transfer a certain obligation from an active project to another active project. + Runs the RASPS Unbilled and the Residual report in LaGov to verify and validate projects that are eligible to be modified to increase federal funding. This ensures that the federal funds are up to authorized amounts with the active expenditures and billings from the Financial Services Section. + Accesses the FHWA FMIS database to generate a Wl0A report which includes: Total Formula Obligation Limitation, Obligations to Date, and the Unobligated Balance of Advanced Construction. The WI 0A report is saved daily into the server file for reference. 35% Coordinates initial assignments and the processing of funding requests on FHWA Federal Projects on behalf of the Department. This includes, but not limited to: + Manages and reviews the training series Budget Analysts' Plans, Specifications and Agreement (PSA) packages for initial Fl-IWA authorization. This PSA package represents the Department's official request for federal participation in highway projects and related programs. This process requires coordination with the Contracts and Specifications, Road Design, Bridge Design, Railroad, Real Estate and Utility sections, Construction and Maintenance units, and FHW A. + Manages and reviews the training series Budget Analysts' Modified Project Agreements (MPA) upon an approved request from the Real Estate, Contracts and Specifications, or Construction Estimates Sections to modify funding to the project cost. The MPA can reflect the compensation costs of projects through Extra Work Letters (EWL), Supplemental Agreement (SA), Task Orders (TO), Plan Changes, and Change in Cost for Right-of-Way and Utility Relocation. The incumbent must examine the validity of any requests and be prepared to question the need to encumber these funding requests in the event the examination raises inconsistencies. + Manages and reviews the training series Budget Analyst' Final Voucher (FV) to ensure proper closure of the project. This procedure necessitates correlating computerized information from the LaGov reports, Financial Services, Environmental, Design, Right-of-Way, Audit ru1d Construction Estimates Sections, with the availability of funds or lack of federal funding sources. The Final Voucher (FV) is then prepared and sent to FHW A for their review and acceptance. In some instances, it is necessary to re-open closed files when additional costs are presented to the Department for payment. The incumbent will then have to recalculate and submit a Post-Final Voucher (PFV) to the FHW A. + Coordinates the Damage Inspection Report numbers (DIRs) with the DOTD Office of Operations, Emergency Operations, Program Manager. This DIR# is detailed in the FMIS database for reference in authorization of Emergency Relief(ER) projects to ensure project eligibility for Federal Emergency Relief obligations. All processes above are entered electronically into LaGov for daily interface to the Fiscal Management Information System (FMIS) at the FHW A Division office for their approval and concurrence of the funding authorization. FMIS is utilized by FHW A, various Federal and State branches of Government, special interest groups such as the American Association of State Highway and Transportation Officials (AASHTO) to track the life of a project from inception to completion. 10% Provides instruction and information to personnel from Construction Estimates, Real Estate and Utilities, Railroad and Environmental Sections, regarding permits and clearances required for project authorization from FHW A. This includes, but not limited to: + Notifies appropriate personnel, entity or agency of documentation and specifications required in receiving authorization and approval to obtain reimbursement of Federal Funds. + Assists in the development and maintenance of the State Transportation Improvement Program (STIP), by informing Highway Needs of inaccuracy or omissions. All new Federally funded projects and phases must be included in the STIP to obtain Federal Authorization. + Extensive knowledge and familiarity with the rules and regulations governing projects and programs funded by FHWA and have a working knowledge of TIMED projects, Transportation Trust Fund and Capital Outlay. + Review and examine the Federal-Aid Project End Date. Work with various Sections within DOTD regarding the status of the Project End Date for needed revisions and updates. 5% May be required to perform other duties as necessary including, but not limited to, serving as an expert/liaison between the Federal Aid unit and DOTD's emergency response section. Emergency Operations is the primary point of contact at DOTD for any emergency/disaster related activity and matters concerning these activities should be directed to that Section. Louisiana State Government represents a wide variety of career options and offers an outstanding opportunity tomake a differencethrough public service. With an array of career opportunities in every major metropolitan center and in many rural areas, state employment provides an outstanding option to begin or continue your career. As a state employee, you will earn competitive pay, choose from a variety of benefits, and have access to a great professional development program: Insurance Coverage More information can be found at https://info.groupbenefits.org/ Parental Leave– Up to six weeks paid parental leave More information can be found athttps://www.civilservice.louisiana.gov/Parental-Leave/Default.aspx Holidays and Leave – State employees receive the following paid holidays each year: + New Year's Day + Martin Luther King, Jr. Day, + Mardi Gras, + Good Friday, + Memorial Day, + Independence Day, + Labor Day, + Veteran's Day, + Thanksgiving Day and Christmas Day. ***** Additional holidays may be proclaimed by the Governor State employees earn sick and annual leave which can be accumulated and saved for future use. Your accrual rate increases as your years of service increase. Retirement – State of Louisiana employees are eligible to participate in various retirement systems (based on the type of appointment and agency for which an employee works). These retirement systems provide retirement allowances and other benefits for state officers and employees and their beneficiaries. State retirement systems may include (but are not limited to): + Louisiana State Employees Retirement System (www.lasersonline.org). LASERS has provided this video (https://lasersonline.org/wp-content/uploads/2016/07/Your\_Retirement\_System.mp4) to give you more detailed information about their system + Teacher's Retirement System of Louisiana (www.trsl.org), + Louisiana School Employees Retirement System (www.lsers.net), among others 01 Are you a permanent LADOTD employee? + Yes + No 02 Are you a probational LADOTD employee? + Yes + No 03 Are you a current or former employee of the State of Louisiana? + Yes + No 04 If so, for which state agency(ies) do you/did you work and during what time period(s)? If not, indicate "N/A". 05 To ensure compliance with PPM #9, DOTD Nepotism Policy, please list the name and relationship with any immediate family members that are currently employed by the LaDOTD. Please type "N/A" if there are no immediate family members? 06 What are your career interests? 07 Rate your ability to display expertise based on our definition: The ability to exhibit specialized skills or knowledge gained from experience or training. + I have no experience and/or am uncomfortable displaying expertise + I have limited experience or require assistance to display expertise + I can display expertise + I can display expertise and help others improve their ability to display expertise 08 Explain your rating by providing specific and relevant examples in the box below. 09 Rate your ability to manage budgets based on our definition: The ability to be a good steward of state resources by effectively managing allocated funds. + I have no experience and/or am uncomfortable managing budgets + I have limited experience or require assistance to manage budgets + I can manage budgets + I can manage budgets and help others improve their ability to manage budgets 10 Explain your rating by providing specific and relevant examples in the box below. 11 Rate your ability to work with financial information based on our definition: The ability to use financial data to guide, drive, and convey the financial standing and/or outlook of an organization. + I have no experience and/or am uncomfortable working with financial information + I have limited experience or require assistance to work with financial information + I can work with financial information + I can work with financial information and help others improve their ability to work with financial information 12 Explain your rating by providing specific and relevant examples in the box below. 13 Please select how you qualify for this position from the options below. + Six years of experience in budget development or analysis, accounting, auditing, policy planning, procurement, contracts or grants management, project management, statistical analysis, or financial services. + Six years of full-time work experience in any field plus three years of experience in budget development or analysis, accounting, auditing, policy planning, procurement, contracts or grants management, project management, statistical analysis, or financial services. + A bachelor’s degree plus three years of experience in budget development or analysis, accounting, auditing, policy planning, procurement, contracts or grants management, project management, statistical analysis, or financial services. + An advanced degree in business administration, accounting, finance, public administration, or statistics plus two years of experience in budget development or analysis, accounting, auditing, policy planning, procurement, contracts or grants management, project management, statistical analysis, or financial services. + None of the above. Required Question Employer State of Louisiana Address For agency contact information, please refer to the supplemental information above. Louisiana State Civil Service, Louisiana, 70802 Phone (866) 783-5462 Website http://agency.governmentjobs.com/louisiana/default.cfm Apply Please verify your email addressVerify Email