Budget Development Administrator Job ID: 10588 Business Unit: Long Island Rail Road Location: Various, United States Regular/Temporary: Regular Department: Chief Stations Officer Date Posted: Feb 13, 2025 Description Title: Budget Development Administrator Department: Stations Post Date: 02/13/2025 Close Date: 02/27/2025 100% Hourly Range: $56.356* (See Wage Progression Chart) Position Classification: Safety Sensitive Location: Various Reports to: Director - Station Operations Support and Control Union Affiliation: TCU- 5 Please note that this position has been designated as a “Policy Maker” pursuant to the New York State Public Officers Law & the MTA Code of Ethics. As such, you will be required to complete a Financial Disclosure Statement that will be provided to you by the New York State Joint Commission on Public Ethics. SUMMARY The primary role of this position is the development of the Stations Department budget and required deliverables. The position will generate reports on an ad-hoc basis, provide monthly budgetary updates to the department head and have the ability to correct budget discrepancies. In addition, the position is responsible to maintain a close working relationship with the Finance department as well as MTA accounts payable and provide each unit within the department with access to monthly, quarterly and annual reports as required. The incumbent must successfully identify and communicate financial needs to the department head, as well as to LIRR Senior Staff and Office of Management and Budget as required. The position must articulate financial and operational risks and provide recommendations and/or initiate corrective actions in response to budget variances. The role is to include process development, relative to People Soft queries, data collection, financial presentations and various operational analyses at the request of senior staff WORK PERFORMED + Development of the Annual (5-year) budget for Stations Department while managing tasks and schedules relative to same. Activities to include defining headcount needs, payroll (ST/OT/Other), associated benefits costs, all non-payroll and reimbursable activity. + The development of periodic forecasts for Stations Department with the inclusion of recommendations and implementation of corrective actions to address deviations from financial plan. + Creation of monthly financial analysis of Stations Department activity, with emphasis on proper staffing and overtime control. Task to include associated ad hoc analysis to support the needs of various task forces. Provide Stations staff with on-time monthly reports to compare to forecasts and show offset by actual expenditures. Have the capability to provide a monthly report that indicates YTD breakdown by area, expenditures (actuals vs. budgeted). Department's Risk Assessment Manager (formerly called MOGA), coordinate all risk assessments for processes within department. Verify invoices are processed properly, contracts followed accordingly, and applied to correct budgetary accounts, approval of department expenses within People Soft system. + Develop and monitor the financial reporting processes, with reliance on the latest available reporting tools. Monitor all departmental contracts to ensure funding is sufficient and moved as needed year to year. + Respond to service disruptions and/or emergencies or planned events on a 24/7 basis as required and implement contingency plans when warranted. Rotate weekends and holidays with all managers as the department "on call" manager for all Station's issues. Quickly report on property to handle emergencies as needed. + Collect, process and organize vast amounts of relevant and meaningful data, from various systems. Develop and articulate explanations of analytical financial reports with strict adherence to short deadlines. + Compel timekeepers to code payroll hours and expense to specific tasks and programs. Forecasting capabilities, administer all financial reports for department/department head, provide clear goals and flag any expenditures that exceed budget goals. + Department procurement card coordinator ensuring the department employees who hold procurement credit cards adhere to all policies and procedures. Audit monthly expenditures and present monthly summary charges to Chief Stations Officer for assessments, flag any charges that need to be investigated. + Development of manpower requirements to support service plans for approximately 550 employees. Identification of all non-payroll requirements, including 3rd party services, maintain all department contracts, ensure invoices are paid correctly and timely. + Identification of operational risks associated with On Time Performance (revenue train service). + The position requires an in-depth understanding of LIRR operations and inter-departmental relationships. The incumbent must possess superior analytical and accounting skills and must be able to effectively translate needs and risks into understandable and meaningful format. This highly visible role must be the lead as liaison between the Finance and Administrative staff and the Stations Department staff of the LIRR. + The incumbent must demonstrate the confidence and ability to communicate needs, risks and make recommendations to senior staff on a regular and ongoing basis, as output from this position is subject to scrutiny from high level LIRR management, MTA board members and executives as well as the general public, the information must be accurate without exception and easily understandable. The incumbent must be able to address any and all concerns or questions, in an intelligent, in-depth manner and without hesitation. + Supervise and direct the agents at the Stations Operations Support desk when processing invoices for various busing events. The invoice charges must follow the contracts we have with the various bus service providers otherwise they need revisions, new input, and new processing. QUALIFICATIONS + Bachelor's degree in business, finance or management. + Must have recent, related (approximately 7 years), professional experience in budgeting, accounting, or cost control. + Must have thorough knowledge of accounting principles, budgeting and forecasting concepts . + Must be proficient in various software and database applications, including but not limited to MS + Office, People Soft, Hyperion Workspace (Financial Management System-FMS) + Must have strong analytical skills with ability to develop and analyze financial reports and processes and develop financial forecasts. + Must have strong communication (written and verbal), presentation and organizational skills . (B): + Advance Degree. + Knowledge of LIRR operations, with emphasis on Station Operations, Ticket Selling & Technology. + Knowledge of LIRR budgeting and financial systems. + Experience building and maintaining complex databases. + Detailed knowledge of collective bargaining agreements. WAGE PROGRESSION: New Hire Wage Progression for Employees hired on or after 9/25/2014: Rate: $ 56.356 is the 100% hourly rate of pay. 80% - 1st 365 days of compensated service. 80% - 2nd 365 days of compensated service. 85% - 3rd 365 days of compensated service. 90% - 4th 365 days of compensated service. 90% - 5th 365 days of compensated service. 95% - 6th 365 days of compensated service. 100% - After 365 days of compensated service. New Hire Wage Progression for Employees Hired Prior to 9/25/2014: Rate: $ 56.356 is the 100% hourly rate of pay. 80% - 1st 365 days of compensated service. 85% - 2nd 365 days of compensated service. 90% - 3rd 365 days of compensated service. 95% - 4th 365 days of compensated service. 100% - After 1,460 days of compensated service. Other Information In addition to meeting the minimum requirements of the position, the selection process may include, but is not limited to a pre-screening assessment (i.e., physical, written and/ or practical evaluation) and interview. Candidates forfeit further consideration in the process if they fail to participate in any step of the process when scheduled. Make up dates/times will not be given. In addition, LIRR employee applicants must be in their current position for the 12 months immediately preceding the close date of this posting and must possess a satisfactory work history, including attendance and discipline record. A record of more than ten sick days without medical documentation in two of the last three years is considered unsatisfactory attendance. Not all qualified applicants are guaranteed an interview due to the competitive selection process. A medical examination and safety sensitive drug/alcohol test may also be required. Equal Employment Opportunity MTA and its subsidiary and affiliated agencies are Equal Opportunity Employers, including with respect to veteran status and individuals with disabilities. The MTA encourages qualified applicants from diverse backgrounds, experiences, and abilities, including military service members, to apply.