At VIATRIS, we see healthcare not as it is but as it should be. We act courageously and are uniquely positioned to be a source of stability in a world of evolving healthcare needs.
Viatris empowers people worldwide to live healthier at every stage of life.
We do so via:
Access – Providing high quality trusted medicines regardless of geography or circumstance;
Leadership – Advancing sustainable operations and innovative solutions to improve patient health; and
Partnership – Leveraging our collective expertise to connect people to products and services.
Our global portfolio includes best-in-class, iconic brand-name products as well as global key brands; generics, including branded and complex generics; and other offerings across a wide range of therapeutic areas. We are committed to helping create healthier communities worldwide through education, outreach and better access to treatment.
For those driven to live their lives with purpose, Viatris helps employees realise their full potential by creating a collaborative culture that fosters courage and resilience. Viatris is more than just a place to work. This is a place to make a difference in the world.
Our Global Device Development organisation is focused on the design, development and commercialisation of a diverse portfolio of device technology solutions to enable delivery for our large and growing generic and branded products around the globe. We develop device technologies to enable drug-delivery for respiratory, biologic, biosimilar and injectable products, and work across Viatris to support innovative technology solutions to provide healthcare solutions for our patients. We operate from 4 sites: Dublin, Ireland, Cambridge & Sandwich, UK and Southpointe, Pittsburgh, USA. Every member of our team is dedicated to creating better health for a better world, one person at a time.
The Role & What You Will Be Doing
Every day, we rise to the challenge to make a difference and here’s how the Business Administrator role will make an impact:
Business Process Owner: Work across GDD in the development and continual improvement of Business Processes to enable efficient delivery day to day. Support Head of Strategic Operations in projects, assignments, business, or project coordination, delivery, and reporting. Perform data collection, analysis and reporting to manager with proposals for decision making purposes. Assist in preparing and maintaining information related to GDD Business Process effectiveness and help identify potential efficiency improvement opportunities. Coordinate and collate business presentations, department files and improvement initiatives.
Coordinate Recruitment: Lead and coordinate the Recruitment Process for GDD, collaborating with Managers, and colleagues to land the best talent for GDD. Build and grow relations as the GDD point of contact between Human Resources and Talent Acquisition (TA) team. Assist TA in efficiently coordinating interviews to enable best candidate experience.
Training Coordination; Responsible for coordination and management of the GDD Training Program, including external & internal training.
Coordinate Onboarding: Lead and coordinate the onboarding of new colleagues through the GDD Onboarding Process such as new hire induction, planning & training. Coordinate the GDD Offboarding process.
Coordinate Logistics: Logistical support and sample request coordination for Program Leads and Device Program Teams, working with external and internal stakeholders to request and ensure secure delivery to final location, as required.
Improvement Projects: Take responsibility for improvement initiatives and projects to enable delivery in line with GDD Business Goals, and Improvement Initiatives. Develop templates and processes to enable consistent application and implementation of core business process delivery in GDD.
Track and deliver results; Ensure that communications/requests are responded to promptly and followed up, as appropriate. Assist in scheduling calls and making travel arrangements. Manage and disseminate communications such as newsletters, facilitate communication meetings or drafting presentations. Responsible for development and issue of appropriate GDD Communications and GDD-TV content and publication.
Reporting and Metrics; Analyse and coordinate department activities to achieve established GDD goals. Compilation and reporting of GDD metrics on a weekly, monthly, and quarterly basis. Coordinate the GDD Headcount report to align with budgeted allocation. Update and control GDD Org chart. Support for GDD/Strategic Operations in preparation of reports and presentations.
About Your Skills & Experience
For this role, we’re looking for a candidate who has an effective combination of the following qualifications, skills and experiences:
Experience in project coordination within a large multinational organisation; preference for experience in pharmaceutical and/or medical device organisation.
Experience with complex and global projects in a large organisation; a minimum of 5 years’ experience.
Experience in tracking and coordinating project deliverables with external parties to enable timelines to be met.
Experience in internal or external communications on behalf of an organisation.
Ability to work in fast paced environment and respond effectively to rapidly changing business needs.
Excellent communicator: clear and concise in communications with External and Internal partners with the ability to work flexibly across a multi-disciplinary team achieving departmental goals and established timelines.
A team player: willing to support any other organisational needs/activities outside primary expertise to continuously enhance the Global Device Development group.
Attitude: Positive can-do attitude with action that engages people and responds well to work requests from department colleagues in timely and accurate manner.
At Viatris, we are dedicated to building a truly diverse, inclusive and authentic workplace, so if you’re excited about this role but your past experience doesn’t fully align with every requirement, we still encourage you to apply. You may just be the right candidate for this or other roles.
Benefits at Viatris
At Viatris, we offer competitive salaries, benefits and an inclusive environment where you can use your experiences, perspectives and skills to help make an impact on the lives of others. Some of our benefits include the following on top of a competitive salary:
Excellent career progression opportunities
Work-life balance initiatives
Bonus scheme
Health insurance
Pension
Diversity & Inclusion at Viatris
At Viatris, diversity and inclusion are essential to our mission. The diversity we foster in all aspects of our business can be one of our greatest strengths in redefining healthcare not as it is, but as it should be. If you would like to know more about what diversity, equity and inclusion means to us, please visit https://www.viatris.com/en/Careers/Diversity-and-Inclusion
Sustainability at Viatris
Corporate social responsibility is fundamental to the Viatris mission. We work to advance responsible and sustainable operations and leverage our collective expertise to empower people to live healthier at every stage of life, recognizing that our actions affect the stakeholders and communities we serve. To learn more about our efforts, please visit https://www.viatris.com/en/about-us/corporate-responsibility
At Viatris, we offer competitive salaries, benefits and an inclusive environment where you can use your experiences, perspectives and skills to help make an impact on the lives of others.
Viatris is an Equal Opportunity Employer.