**39363BR** **Extended Job Title:** Business Assistant **Org Level 1:** Texas Tech Unv Hlth Sci Ctr El Paso **Position Description:** Performs responsible and complex duties associated with a specialized function of a section of clerical employees. A thorough knowledge of policies, procedures, and methods for the area of responsibility is required. Initiative and independent judgments are frequently exercised in formulating procedures or methods, and in program coordination. Work is performed under general supervision within University policies and procedures. Job performance is based upon overall operation effectiveness. **Requisition ID:** 39363BR **Travel Required:** Up to 25% **Major/Essential Functions:** + Serves as main MSBI front desk personnel. Welcomes MSBI visitors, vendors, faculty and staff by greeting them in person or via telephone, answering or referring inquiries in a professional and friendly manner. Receives and delivers messages. Monitors and maintains logbook; issuing visitor badges and unlock requests. Ensures safe and clean reception area. + Working under general supervision, provides clerical support to assigned faculty and staff. To include travel reimbursements, managing daily calendars, handling messages, room reservations, processing purchases utilizing appropriate purchasing processes and systems such as TechBuy, ChromeRiver, etc. Processes all invoices to accounts payable, verifies receipt of orders, and updates encumbrances related to purchases. + Assists with all procurement card processes including allocation and reconciliation reports. + Responds to all lab service requests and inform appropriate parties. Submits work orders as needed in WebTMA system to exclude building related work orders. + Keeps track of volunteer timesheets and badges, and maintain up-to -date logs for departmental trainings. + Coordinates lab coat cleaning pick up and drop off for faculty and lab staff with third party vendor. Coordinates dissemination of clean lab coats to faculty and staff. Updates annual standing order in TechBuy, tracks invoices, and updates open encumbrances. Will guide student assistant(s). + Coordinates with Director and Program Coordinator, dry ice deliveries as needed in accordance with faculty and lab staff requests. Coordinates with faculty and lab staff for receipt of deliveries and escorts vendor(s). + Assists with CO2 and liquid nitrogen scheduling and deliveries as needed and in accordance with faculty and lab request. Coordinates with faculty and lab staff for receipt of deliveries and escorts vendor(s). + Responsible for the collection and distribution of daily departmental mail as directed. + Actively participate in departmental event planning activities. + Adheres to all TTUHSCEP policies, procedures and processes. + Personally demonstrate, display, and act in accordance with TTUHSCEP’s values (Service, Respect, Accountability, Integrity, Advancement, and Teamwork). Actively promote and encourage staff across the institution. + Performs all other duties as assigned. **Grant Funded?:** No **Minimum Hire Rate:** Compensation is commensurate upon the qualifications of the individual selected **Pay Basis:** Hourly **Work Location:** El Paso **Preferred Qualifications:** + Experience with front desk and providing effective customer service. + Proficient in Microsoft Word, Office, Excel, Visio and PowerPoint. + Familiarity with phone systems and office practices and procedures. + Experience working with TechBuy, creating requisitions, creating receipts, and closing encumbrances. + Bachelor's degree preferred. + Bilingual. **Campus:** HSC - El Paso **Department:** Molecular and Trans Medicine **Required Attachments:** Resume / CV, Transcript **Job Type:** Full Time **Pay Statement:** Compensation is commensurate upon the qualifications of the individual selected and budgetary guidelines of the hiring department, as well as, the institutional pay plan. For additional information, please reference the institutional pay plan on the Human Resources webpage. **Job Group:** Office and Admn Wkrs All Other **Shift:** Day **EEO Statement:** As an EEO/AA employer, the Texas Tech University System and its components will not discriminate in our employment practices based on an applicant’s race, ethnicity, color, religion, sex, sexual orientation, gender identity, national origin, age, disability, genetic information or status as a protected veteran. **Required Qualifications:** + Proficiency in written and mathematical processes as may be reflected by the completion of high school or the equivalent. + Two years progressively responsible clerical experience. + Additional education and/or related experience to equal two years may substitute on a year for year basis. **Does this position work in a research laboratory?:** No **Navy Enlisted Classification Code:** AZ, RP, YN **Army Military Occupational Specialty Code:** 36B, 42A, 56M **Air Force Specialty Code:** 3A1X1, 8A200 **Marine Military Occupational Specialty Code:** 0111, 6046 **Jeanne Clery Act:** The Jeanne Clery Disclosure of Campus Security Policy and Campus Crime Statistics Act is a federal statute requiring colleges and universities participating in federal financial aid programs to maintain and disclose campus crime statistics and security information. By October 1 of each year, institutions must publish and distribute their Annual Campus Security Policy & Crime Statistics Report (ASR) to current and prospective students and employees. To view this report, visit the TTUHSC Clery Act website (https://www.ttuhsc.edu/emergency/clery-report.aspx) .