Welcome page Returning Candidate? Log back in! Business Assistant III City Logan Campus Posted Date 17 hours ago(2/28/2025 2:24 PM) Requisition ID 2025-8898 # of Openings 1 Job Locations US-UT-Logan Category (Portal Searching) Program Management & Support Position Type Benefited Full-Time Job Classification Non-Exempt Percent of Time or Hours per Week 40 Hours per Week College Business Services Department Bus Svs-Agr & Appl Sci / Ext Advertised Salary Commensurate with experience, plus excellent benefits Telework Eligible No Overview

This position supports the Center for Integrated Biosystems (CIB), the Agricultural Experiment Station. Due to the nature of this position, role responsibilities include both those of a business assistant and a staff assistant.

Utilizing knowledge and related experience to coordinate business functions for all programs assigned including initiating, completing, and facilitating financial, personnel, travel, inventory, and other functions as assigned. This person also performs a variety of administrative support duties for the CIB, as well as providing direct support to the Director of the Center.

Responsibilities Performs office duties, including answering phones, directing calls to appropriate parties, data entry, filing, and other general duties as assigned.Provides administrative support, including scheduling appointments, coordinating meetings/conferences, and maintaining/ordering office supplies.Serves as a liaison with other departments and constituencies in the resolution of matters concerning the activities and operations of the department.Greets and directs visitors.Sorts, screens, and distributes incoming and outgoing mail.Composes and word-processes various standard documents, correspondence, and reports.Updates website content.Provide non-business related support for departmental programs and projects such as: the CIB Summer Academy; Seminar Series; and, the Summer UndergraduateResearch Program.Assists students, staff, and superiors with highly varied, complex, and non-recurring questions and/or problems.Works independently to provide high-level administrative support to a large or complex program.Prepares and distributes invoices for all core labs within the CIB.Analyzes data and generates reports.May prepare various documents such as contracts, agreements, and claims.Makes purchases in accordance with University policies and practices.Develops and maintains record keeping systems.Develops and maintains spreadsheets and databases to track information.Evaluates, reviews, and reconciles financial records of CIB.Coordinates and attends various meetings.Monitors project status to verify correctness and completion.May perform human resource functions, job postings.Prepares travel arrangements and documents in accordance with policies and procedures.Performs physical inventory for AES/CIBLiaison for building needs with FacilitiesProvide coordination of documents required for business transactions.Performs miscellaneous job-related duties as assigned. Qualifications

Minimum Qualifications:

Six years of related work experience; or an associate degree/technical training plus four years of related work experience; or a bachelor’s degree in a business field plus two years of related work is required.

Knowledge, Skills, and Abilities:

Knowledge of accounts payable procedures.Knowledge of methods, practices, and terminology used in preparing and maintaining financial and statistical records/reports.Knowledge of purchasing policies and practices for a public institution.Skilled with computer programs, including Microsoft Word, spreadsheets, and relational databases.Skilled with basic office equipment, including printers, copiers, and telephone systems.Strong verbal and written communication skills.Excellent critical thinking skills.Skilled in creative problem solving.Excellent organizational skills.Ability to handle sensitive and confidential business data and personal information.Ability to work without supervision.Knowledge of University policies and procedures.Excellent customer service skills. Required Documents

Along with the online application, please attach:

Resume/CV to be uploaded at the beginning of your application in the Candidate Profile under “Resume/CV"Name and contact information for 3 professional references to be entered into Candidate ProfileCover letter to be typed/pasted at the end of your application

**Document size may not exceed 10 MB.**

Advertised Salary Commensurate with experience, plus excellent benefits ADA

Employees work indoors and are protected from weather and/or contaminants, but not, necessarily, occasional temperature changes. The employee is regularly required to sit and often uses repetitive hand motions.

University Highlights

Founded in 1888, Utah State University is Utah’s premier land-grant, public service university. As an R1 research institution, Utah State is dedicated to advancing knowledge and serving the public good through innovative research and scholarly activities that are grounded in reciprocal engagement with local, regional, and global communities. USU prepares students to be active, civically engaged leaders who are prepared to address critical societal challenges. Dedicated to providing a high-quality and affordable education, USU remains a leader in research, discovery, and public impact.

 

USU enrolls 28,900 students, both online and in person at locations throughout the state. Utah State’s 30 locations include a main campus in Logan, Utah, residential campuses in Price and Blanding, and six additional statewide campuses, along with education centers serving every county. USU Online educates students from all 50 states and 55 countries. For over 25 years, USU Extension has served and engaged Utahns in all of Utah’s counties.

 

Competing at the NCAA Division I level, USU is a proud member of the Mountain West Conference and will join the Pac-12 Conference beginning in the 2026-2027 season. The Aggies’ long-standing tradition of athletic and academic excellence is exemplified by conference championships in multiple sports, reflecting USU's commitment to perseverance and achievement.

 

Utah State is dedicated to fostering a community where all individuals feel respected, valued, and supported. We seek to recruit, hire, and retain people from all walks of life who will champion excellence in education, research, discovery, outreach, and service. We believe that promoting a strong sense of community and belonging empowers and engages all members of USU to thrive and be successful. Forbes recognized our commitment to employees when they named Utah State the best employer in Utah in 2023. Learn more about USU. 

 

The university provides a Dual Career Assistance Program to support careers for partners who are also seeking employment. Additionally, USU is committed to providing access and reasonable accommodations for individuals with disabilities. To request a reasonable accommodation for a disability, contact the university’s ADA Coordinator in the Office of Human Resources at (435) 797-0122 or hr@usu.edu. 

 

*updated 02/2025

Notice of Non-discrimination

In its programs and activities, including in admissions and employment, Utah State University does not discriminate or tolerate discrimination, including harassment, based on race, color, religion, sex, national origin, age, genetic information, sexual orientation, gender identity or expression, disability, status as a protected veteran, or any other status protected by University policy, Title IX, or any other federal, state, or local law.

The following individuals have been designated to handle inquiries regarding the application of Title IX and its implementing regulations and/or USU’s non-discrimination policies:

 

Executive Director of the Office of Equity Matthew Pinner, discrimination@usu.edu, Distance Education Rm. 401, 435-797-1266

Title IX Coordinator Cody Carmichael, titleix@usu.edu, Distance Education Rm. 404, 435-797-1266

Mailing address: 5100 Old Main Hill, Logan, UT 84322

For further information regarding non-discrimination, please visit https://equity.usu.edu/, or contact:

U.S. Department of Education, Office of Assistant Secretary for Civil Rights, 800-421-3481, OCR@ed.gov

*updated 09/2023

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