Job Title Business Associate III Agency Texas A&M Engineering Extension Service Department Emergency Services Training Institute Proposed Minimum Salary $20.00 hourly Job Location College Station, Texas Job Type Staff Job Description The Business Associate III, under general supervision, provides support for business activities for the Texas A&M Engineering Extension Service (TEEX) Emergency Services Training Institute (ESTI). The Business Associate III will be responsible for monitoring and reconciling multiple, complex accounts ensuring compliance with Texas A&M University System policies, Federal and State laws and regulations and recommend or coordinate appropriate action. This position will compose routine business-related correspondence and respond to complex inquiries from vendors and business units or departments as well as communicating policies and procedures to division staff. Required Qualifications: + High School Diploma or equivalent combination of education and experience. + Five years’ experience in general office, bookkeeping or personnel operations. Equivalency: Will consider an associate’s degree in a related field with three years of experience in general office, bookkeeping or personnel operations or a bachelor’s degree in a related field with one year of experience in general office, bookkeeping or personnel operations. Required Licenses/Certifications: + Must have a valid motor vehicle operator’s license or ability to obtain within 30 days of employment. Preferred Qualifications: + Associate’s degree in business, Accounting or related field. + Five or more years of related experience, including task management experience. + Experience is university setting, business or legal operations. Physical Requirements: + Ability to use office equipment/software to enter data to develop correspondence, scan files, and organize projects. + Ability to communicate verbally and in writing to assist staff and/or clients. + Ability to remain stationary for long periods of time at a desk in an office environment. + Physical conditioning consistent with lifting and/or moving light, moderate, and/or heavy files, records, and supplies; ability to move up to 40 lbs. with assistance. + Ability to travel independently to other and/or remote locations by driving a personal or state vehicle and/or flying on commercial airlines. Knowledge, Skills, and Abilities: + Excellent verbal and written communication, organizational, interpersonal, proofreading, and time management skills. + Ability to prioritize and manage multiple projects and deadlines. + Ability to multi-task, working both independently and cooperatively with others. + Proficient in Microsoft Word and Excel. + Working knowledge of document and presentation software applications (e.g., Adobe Acrobat, and PowerPoint). + Ability to interact positively and professionally with clients and staff. Equipment: + Standard office equipment: computer, keyboard, telephone, and multifunctional printer. + Occasional use of state vehicles. Notifications: + This position is security sensitive. + This position may require work beyond normal office hours and/or work on weekends upon request. + This position requires compliance with state and federal laws/codes and Texas A&M University System/TEEX regulations and procedures. + All tasks and job responsibilities must be performed safely without injury to self or others in compliance with System and Agency safety requirements. + As part of the TEEX’s mission of providing training, developing practical solutions, and saving lives; this position could be required, if called upon, to deploy within the State of Texas as directed by this position’s Division Director/ HQ Department Head. Essential Duties and Responsibilities: Contract, Grants, and Proposals – 60% + Reviews, logs, and routes contractual documents to appropriate Agency signature authority and routes back to training programs for disbursement to customer for final signature and execution. + Works with TEEX Office of Contracts Services to ensure new or updated policies and procedures are communicated to division staff. + Responds to inquiries from internal and external clients concerning contract processes. Accounts Receivable Processing – 15% + Monitors revenue collections for the division, updates and maintains + Monitors past due invoices, creating extension of credit requests and preparing past due letters to be sent out to customers. + Processes and approves correction notice requests (CNRs) in accordance with guidelines provided by Financial Services. Records Processing – 15% + Identifies and coordinates the disposition of records based on retention guidelines. + Assists in the tracking and maintenance of accurate records to ensure compliance with retention policies. + Assists in delivery records monitoring and reporting for accuracy, promptness, and completeness. Other Duties: + Maintains a neat and professional appearance and demeanor. + Maintains a clean and orderly workspace. + Maintains office security and confidentiality. + Maintains and safeguards equipment and property. + Reports to work at designated time and place. + Performs additional work duties as assigned. All positions are security-sensitive. Applicants are subject to a criminal history investigation, and employment is contingent upon the institution’s verification of credentials and/or other information required by the institution’s procedures, including the completion of the criminal history check. Equal Opportunity/Veterans/Disability Employer.