Job Title Business Coordinator II Agency Texas A&M University Department Student Affairs Finance Proposed Minimum Salary Commensurate Job Location College Station, Texas Job Type Staff Job Description Who we are As a member of the Student Affairs Finance Team, you will provide financial support to multiple units within the Student Life department. Student Life strives to enhance opportunities for students to participate fully in the University experience by promoting awareness of self and community to every student supported by Texas A&M University. As members of the university community, Student Affairs Finance is committed to a philosophy of shared responsibility that develops leaders of character dedicated to serving the greater good, and we subscribe to the Texas A&M core values of Respect, Excellence, Leadership, Loyalty, Integrity, and Selfless Service. Additionally, we offer full health benefits, opportunities for professional development, flex schedules., wellness release time, and paid vacation days. What we want The Business Coordinator II is responsible for providing financial support and coordination for a variety of university and departmental business operations. A successful candidate will have the ability to process accounts receivable and accounts payable services for departmental accounts. This individual will be skilled in researching monthly missing transactions to ensure university compliance and financial oversight. The applicant will also have the capacity to serve as the departmental travel liaison and supervise student workers. Additionally, they will be responsible for providing financial training to staff and students. What you need to know Salary: $47,000-$49,000 based on selected hire’s experience. Special Instructions: A cover letter and resume are strongly recommended. You may upload these in the CV/Resume section. Required Education and Experience + Bachelor’s Degree in applicable field or equivalent combination of education and experience. + Three years of related experience in general office, accounting, or personnel operations. Required Knowledge, Skills, and Abilities + Excellent oral and written communication skills. Ability to use word processing, spreadsheet and database programs. Ability to multi-task and work cooperatively with others. Preferred Qualifications + Master’s degree and/or professional certification in business, accounting or other related field. + Experience in managing business operations and supervisory experience. + Experience in Microsoft Office Suite, FAMIS accounting system, AggieBuy purchasing system, Concur travel system, Canopy, CitiDirect, Marketplace, and iPayments. Essential Duties/Tasks: Business Operations + Keeps detailed records of departmental payment and travel cards. + Prepares and reviews expense reports via credit card reporting system for payment and travel card, in compliance with departmental procedures and TAMU policy. + Serves as departmental travel liaison by monitoring staff travel for compliance with university travel regulations, administering professional development allocations, and continually improving internal travel procedures and providing training to travelers. + Investigates transaction errors and recommends appropriate corrective action in accordance with TAMU and departmental policy. + Initiates correction requests as needed to amend transactions posted to accounts. + Audits purchase vouchers and fiscal documents for accuracy and compliance with the State purchasing regulations and policy via TAMU purchasing system. + Process and verify deposits via AR system, IDT, and the foundation with corresponding accounts for accuracy. + Serves as a backup departmental liaison to the TAMU financial management operations team. Financial Oversight + Monitors budget compliance of individual unit expenses + Performs monthly account reconciliation and researches any inaccuracies. + Responsible for departmental records retention policy. Supervision + Supervises up to two student workers. + Responsible for student worker searches, hiring, training and termination. Advising/Training-Financial Policies & Procedures + Serves as primary resource for departmental business processes and procedures. + Trains new staff on departmental business process and TAMU compliance. Why Texas A&M University? Texas A&M University is committed to enriching the learning and working environment by promoting a culture that respects all perspectives, talents & lived experiences. Embracing varying opinions and perspectives strengthens our core values (https://www.tamu.edu/about/coreValues.html) which are: Respect, Excellence, Leadership, Loyalty, Integrity, and Selfless Service. We are a prestigious university with strong traditions, Core Values, and a community of caring and collaboration.  Amenities associated with a major university, such as sporting and cultural events, state-of-the-art recreation facilities, the Bush Library and Museum, and much more await you.  Experience all that a big city has to offer but with a reasonable cost-of-living and no long commutes.  + Health (https://www.tamus.edu/business/benefits-administration/medical/) , dental (https://www.tamus.edu/business/benefits-administration/dental/) , vision (https://www.tamus.edu/business/benefits-administration/vision-insurance/) , life and long-term disability insurance (https://www.tamus.edu/business/benefits-administration/life-add/) with Texas A&M contributing to employee health and basic life premiums + 12-15 days (https://employees.tamu.edu/employee-relations/leave/index.html) of annual paid holidays + Up to eight hours of paid sick leave (https://employees.tamu.edu/employee-relations/leave/paid/sick.html)  and at least  eight hours of paid vacation each (https://employees.tamu.edu/employee-relations/leave/paid/vacation.html) month + Automatic enrollment in the Teacher Retirement System of Texas + Health and Wellness: Free exercise programs and release time (https://flourish.tamu.edu/wellness-release-time/) + Professional Development: All employees have access to free  LinkedIn Learning (https://linkedinlearning.tamu.edu/) training, webinars, and limited financial support to attend conferences, workshops, and more + Employee Tuition Assistance (https://livingwell.tamu.edu/employee-tuition-assistance/) and Educational Release time (https://employees.tamu.edu/employee-relations/leave/paid/educational.html) for completing a degree while a Texas A&M employee. Other Requirements and Factors + This position is security sensitive + This position requires compliance with state and federal laws/codes and Texas A&M University System/TAMU policies, regulations, rules and procedures + All tasks and job responsibilities must be performed safely without injury to self or others in compliance with System and University safety requirements. All positions are security-sensitive. Applicants are subject to a criminal history investigation, and employment is contingent upon the institution’s verification of credentials and/or other information required by the institution’s procedures, including the completion of the criminal history check. Equal Opportunity/Affirmative Action/Veterans/Disability Employer.