Stantec Buildings is on a mission to become the world’s leading integrated design practice. Our architects, engineers, interior designers, sustainability specialists, and technologists are passionate about the power of design. We take an innovative, collaborative approach to projects, sharing a common belief that sustainable design for the built environment can make the world a better place for future generations. Join us and design your place with Stantec. 

Your Opportunity

At Stantec, we recognize that there are many factors that influence career choices and that they can help make the workplace a rewarding, enjoyable, and educational experience. That's why we've worked hard to ensure that everyone is a vital part of the Stantec team. 

We are looking for a Marketing and Technical Administrative Assistant to join the Building Specialty Service group reporting to the Department Managers in our Oakland and Los Angeles offices. The focus of this position is twofold:

To assist with proposal writing, and marketing material development To provide project documentation and administration support to Project managers, Department Manager and Director To assist in finding proposal opportunities in the California market Your Key Responsibilities

The Marketing & Project Coordinator shall be responsible for, but not limited to the following:

Write simple/standard proposals for Project Managers (PMs) and assist the Business Development Manager (BDM) in the preparation of larger more complex proposal Maintain contact relation management database and create new opportunities as required Work on the creation and maintenance of marketing material (proposal templates, resumes, project info sheets, and other documents) with the guidance of BDM Help prepare and format PowerPoint presentations Assist project managers with project administrative activities such as scheduling, quality management, tasks tracking Edit, format and assemble project documents for specifications, assessment reports, warranty reports, maintenance manuals and reserve fund study reports Assist with contract administration including change orders and payment certification Organize and set-up project kickoff meetings, office meetings and technical seminars Develop meeting minutes to identify, follow up issues and assignment of tasks

Your Capabilities and Credentials Excellent customer service and interpersonal skills Excellent written and oral communications skills Ability to work well in a team environment or independently Detail-oriented work ethic Strong computer skills in Word, Excel, Power Point, SharePoint and MS project Excellent interpersonal, written and oral communication skills Extremely detailed oriented Ability to exercise good judgment, show initiative and be proactive Education and Experience Skills and experience in Bluebeam an asset Proven experience with deadlines and time-sensitive projects

Typical office environment working with computers and remaining sedentary for long periods of time.

This description is not a comprehensive listing of activities, duties or responsibilities that may be required of the employee and other duties, responsibilities and activities may be assigned or may be changed at any time with or without notice.

Stantec is a place where the best and brightest come to build on each other’s talents, do exciting work, and make an impact on the world around us. Join us and redefine your personal best.

Additional Information Salary Range(s): Pay transparency laws require employers to provide the following information for positions that may be in the following jurisdiction(s): Location Description: Min/Max Pay Range for postings located in CA (SF Area includes SF, SJS & WLC) Min Pay Range: SF Area $29 Per Hour Max Pay Range: SF Area $39 Per Hour Note: The final agreed upon compensation is based on individual education, qualifications, experience, and work location. At Stantec certain roles are bonus eligible.