About Us 

At WeWork, we provide flexible workspace solutions to help businesses of all sizes thrive in more than 37 countries worldwide. The future of work is here, and we’re not just a part of that movement—we’re leading it. United by a desire to build a global community, our purpose is to give members the support to do their best work, and the space to take their ideas to new heights. Join us as we empower tomorrow’s world at work.

About the Opportunity

WeWork is seeking a Business Management Coordinator based in our New York HQ who will be responsible for providing financial and administrative support for the Product, Technology and Operations team.  This role is a great opportunity for someone with strong logical, mathematical and analytical skills as well as great communication, who can adapt quickly to changing business needs and has the ability to work independently.

Responsibilities (including but not limited to):

Manage internal requests for purchase orders and ensure POs are shared with vendors.  

Process incoming vendor invoices, including matching them with POs, confirming all required backup documentation is received and submitting to AP to payment.  

Submit necessary help desk tickets, track to completion and verify changes requested are correct.  

Track PO and invoice data in Coda databases and financial tracking spreadsheets.  

Work closely with the Accounts Payable and Shared Services teams to address/resolve any issues with POs or Invoices.

Respond to vendor inquiries regarding payment status and resolve issues professionally.  

Reconcile vendor statements and investigate/resolve any discrepancies.  

Create and submit the monthly department Purchasing Card expense report.  

Assist with month-end/year-end close activities.  

Reports to the Business Management Analyst. 

We’d love to hear from you if you meet the qualifications below:

High school diploma or equivalent; Associate’s degree in Accounting or related field preferred.

At least 2-3 years of experience in a similar position.

Excellent spreadsheet skills (preferably with Google Sheets).

Strong attention to detail and organization skills.  

Great communication skills.

Experience with Workday Financials preferred.  

Understanding of basic accounting principles preferred.  

Base Pay: $64,350 - $75,000

*The base pay and variable incentive pay above is for New York based hires only. If hired in a location other than New York, base pay may vary.

Incentive Compensation: WeWork employees are eligible to participate in an incentive plan specific to their role. Your recruiter will detail what incentive plan is applicable to this specific role. WeWork incentive plans are subject to the terms of the applicable incentive compensation plan, which will be made available to you after commencing employment. WeWork reserves the right to amend its incentive plans, and nothing in this job requisition or any other document creates a right to a specific incentive plan payment.

Benefits: Full-time employees are eligible for comprehensive benefits (subject to the terms of applicable plans/policies/agreements, which will be made available to you after commencing employment), including: 20 days of PTO, 13 paid holidays, and 80 hours of paid sick time per full calendar year; 16 weeks paid parental leave; competitive healthcare benefits; 401k plan; and life and AD&D insurance.

Life at WeWork

Being a WeWorker is more than just a job. We believe the magic of work is sparked by the passion you bring, the places you go, the people you meet and the purpose you follow. And it starts here. Here you will brush shoulders with those who dare to dream and do. Here you will be welcomed by a diverse community that embraces and inspires you—because together we can achieve more. Here we challenge ideas, and explore new ways of getting things done. Whether you are part of our Employee Community Groups, or part of a global project, we ask you to bring your open-minded attitude and collaborative spirit. In return, you will be part of a team where your unique perspectives are celebrated. 

WeWork is proud to be an Equal Employment Opportunity and Affirmative Action employer. We do not discriminate based upon gender, sexual orientation, marital or civil status, pregnancy (or pregnancy-related conditions), gender identity or expression, transgender status or gender reassignment, race, color, national origin or ancestry, citizenship, religion or religious beliefs, age, physical or mental disability, genetic information (including genetic testing and characteristics), military or veteran status, or any other grounds or characteristic that is protected under the law.