School Business Manager

Job description: School Business Manager

St. Gabriel’s Catholic Primary School is committed to creating a diverse workforce. We will consider all qualified applicants for employment without regard to sex, race, religion, belief, sexual orientation, gender reassignment, pregnancy, maternity, age, disability, marriage or civil partnership.

Job details

Salary: SCP 18 (Grade 7) FTE £30,559 ACTUAL £22,566 or

             SCP 24 (Grade 8) FTE £34,314 ACTUAL £25,339 Depending on experience

Hours: 32.5 hours per week over 38 weeks. Term time only including one INSET day

Contract type: Part time with 6 months probation period

Reporting to: Headteacher and Governors

Main purpose

The school business manager (SBM) is responsible for managing the strategy and operation of the business functions of our school, including financial management, health and safety, human resources, compliance and administration.

They will advise on and implement the day-to-day support that enables the school to operate effectively and efficiently, and that allows other members of the leadership team to focus on teaching and learning.

Duties and responsibilities

Leadership and strategy

Be responsible for line-managing support staff, including carrying out long-term resource planning and managing recruitment, appraisal and professional development Under the direction of the headteacher, lead on all financial matters in school, to ensure the school’s successful financial performance and to ensure financial decisions are clearly linked to the school’s strategic goals Implement school-wide changes and allocate resources in line with the school improvement plan, putting policies and procedures in place and communicating them to staff Take all decisions in line with the vision and values of the school, and encourage others to do the same Implement a marketing plan for the school, which utilises the school website, signage, the prospectus, and communications with current and prospective parents Monitor developments in technology and consider how it can be used to enhance the school’s business processes, teaching and learning, and staff wellbeing As a member of the senior leadership team, attend leadership team meetings when necessary and report to governors where appropriate

 Financial management and fundraising

In partnership with the headteacher, manage the school’s budget and ensure it is balanced, realistic, and represents an effective use of public funds Submit the budget to the governing board Monitor the budget all year round, advising the headteacher where revisions or changes are needed Forecast future years’ budgets, based on the school’s estimated funding and trends in expenditure, to enable the headteacher to make strategic, long-term decisions Comply with financial reporting requirements and submit statutory returns Oversee school bank accounts on a day-to-day basis, ensuring money is banked, invoices are paid promptly, money owed is collected, and clear records are kept Develop and implement the school’s fundraising and income generation strategy, choosing fundraising priorities in line with the school improvement plan Find and apply for grants Lead on procurement processes, managing tenders where appropriate, conducting due diligence, benchmarking and evaluating suppliers, negotiating deals and ensuring value for money Manage the school’s lettings offer

Human resources

Manage the school’s payroll provision with the payroll provider Ensure that recruitment, appraisal, disciplinary and grievance policies are administered in accordance with employment law Advise on HR issues within school and liaise with the external HR provider Conduct reviews of the school’s staffing structure to ensure effective deployment of staff and financial efficiency

Health and safety

With the headteacher and premises team, supervise the maintenance of the school site Manage the school’s compliance with health and safety regulations, and put in place processes and procedures to ensure the safety of all in the school Organise health and safety training for staff

Compliance

Manage the school’s compliance with statutory obligations, and advise others on the relevant legal, regulatory and ethical requirements Track all school policies and ensure they are updated in accordance with the policy review schedule Monitor and update the risk register

 Administration

Keep records in accordance with the school’s record retention schedule and data protection law, ensuring information security and confidentiality at all times Provide administrative support for the headteacher and governing body Be the school’s data protection officer, taking responsibility for monitoring data protection compliance and advising the school community on data protection issues

The school business manager will be required to safeguard and promote the welfare of children and young people, and follow school policies and the staff code of conduct.

Please note that this list of duties is illustrative of the general nature and level of responsibility of the role. It is not a comprehensive list of all tasks that the school business manager will carry out. The postholder may be required to do other duties appropriate to the level of the role, as directed by the headteacher.

For more information please contact: admin@stgabriels.cheshire.sch.uk 

 

 

How to apply

Thank you for your interest in our job vacancy. Please complete the application as fully as possible and explain any gaps in your employment history. We would like to understand more about how your skills, knowledge and experience meet the job description and person specification for the role.