Business Office Coordinator 2025-00033 Print (https://www.governmentjobs.com/careers/wyoming/jobs/newprint/4780043) Apply  Business Office Coordinator 2025-00033 Salary $5,147.99 - $5,719.99 Monthly Location Cheyenne, WY Job Type Permanent Full-time Job Number 2025-00033 Department Public Defender Division Public Defender Opening Date 01/06/2025 Closing Date Continuous FLSA Determined by Position Job Classification BABO09 + Description + Benefits + Questions Description and Functions Open Until Filled GENERAL DESCRIPTION: The Office of the Public Defender is seeking a motivated and experienced individual to supervise, train, and coach our dedicated support staff. This role serves as a vital link between the Circuit Court, District Court, and other external agencies, ensuring effective communication and collaboration with the Public Defender Office. The successful candidate will be responsible for coordinating and performing a variety of tasks to assist attorneys, courts, and clients. This includes being responsible for administrative management of case progression through the criminal justice system, streamlining office operations, and maintaining a high standard of service delivery. Our offices are located in the heart of Cheyenne, Wyoming’s capital city. Known for its Western heritage, Cheyenne is home to the world-famous Cheyenne Frontier Days rodeo, a celebration of the city’s rich cowboy culture. Beyond its historical charm, Cheyenne offers abundant opportunities for outdoor recreation, from scenic hiking and biking trails to peaceful parks and open spaces. As a growing metropolitan area, Cheyenne combines the warmth of a close-knit community with the amenities of modern living. Join us in a city where history meets adventure and where our commitment to excellence drives everything we do. Human Resource Contact: Samantha Drew 307-777-7667, samantha.drew2@wyo.gov ESSENTIAL FUNCTIONS: The listed functions are illustrative only and are not intended to describe every function which may be performed at the job level. + Supervise, mentor, train, and coach support staff and delegate assignments to ensure maximum productivity. + Develop meeting agendas and coordinate weekly support staff meetings. + Monitor the development and advancement of tasks assigned in support staff meetings. + Develop, implement, and refine policies and procedures for the staff in order to keep the office running in an efficient manner. + Supervise staff including assigning and scheduling work, approving or denying leave requests, and conducting performance evaluations. + Develop, maintain, and update information for the staff, attorneys, and outside parties, including contact information for the office and other entities. + Keep the staff informed of information and changes that will directly affect the daily operations. + Act as liaison with courts, district attorney, other entities within the criminal justice system, agency administration, and other state and county agencies. + Supervise and undertake duties of a legal assistant, including but not limited to calendaring court, court notifications to clients, opening and closing cases on agency database, preparing new files, conflict checks, receptionist duties such as answering phones, court filings, and distribution of court documents, mail and distribution of mail, and implementation of office procedures, such as the failure to appear process and the linked files, and preparation of Notices of Appeal. + Preparing new case packets from courts for assignment by the supervisor in accordance with agency policy and audit requirements. + Responsible for office inventory, ordering of supplies, and maintenance of equipment. + Responsible for ensuring all new hires, including attorneys, have required equipment, access to equipment, and access to resources necessary to fulfill job obligations. + Drafting and submitting Fee Agreements, travel vouchers, and other agency forms. + All other law office-related tasks as assigned by the supervisor or agency administration. , Qualifications KNOWLEDGE: + Knowledge of agency organization and goals. + Knowledge of management, supervisory, and organizational techniques. + Some knowledge of the criminal justice system. MINIMUM QUALIFICATIONS: Education: Bachelor's Degree (typically, but not necessarily, in Business) Experience: 0-3 years of progressive work experience ( typically, but not necessarily, in Business ) with acquired knowledge at the level of a Business Office Coordinator I OR Education & Experience Substitution: 4-6 years of progressive work experience (typically in Business) with acquired knowledge at the level of a Business Office Coordinator I Certificates, Licenses, Registrations: None Necessary Special Requirements PHYSICAL WORKING CONDITIONS: + Typically, the employee may sit comfortably to perform the work; however, there may be some walking, standing, bending, carrying light items, driving an automobile, etc. + Special physical demands are not required to perform the work. NOTES: + FLSA: Non-Exempt Supplemental Information 008-Public Defender - Administration Clickhere (https://ai.wyo.gov/divisions/human-resources/consultative-services/compensation/pay-tables-salary-averages) to view the State of Wyoming Classification and Pay Structure. URL:http://agency.governmentjobs.com/wyoming/default.cfm The State of Wyoming is an Equal Opportunity Employer and actively supports the ADA and reasonably accommodates qualified applicants with disabilities. Class Specifications are subject to change, please refer to the A & I HRD Website to ensure that you have the most recent version. Working for the State of Wyoming provides employees with a range of valuable benefits and offers a fulfilling career path. Employees enjoy comprehensive healthcare coverage, including medical, dental, and vision plans, ensuring their well-being and that of their families. Additionally, the state offers multiple retirement plans, which provide financial security and stability for employees once their career in public services comes to an end. the state recognizes the importance of personal time and offers generous paid time off and flexible arrangements, allowing employees to recharge, take care of personal matters, and maintain a healthy work-life integration. There are many benefits to living and working in Wyoming. Beautiful country with wide-open spaces, clean air, great recreational activities, and no State income tax to mention a few! Click here (https://ai.wyo.gov/for-job-seekers) to learn more!