Primary Responsibilities

The Business Office Manager works in conjunction with the Administrator and corporate personal to ensure the fiscal responsibility and financial health of the facility.

Essential Functions

Responsible for accounts receivable, deposits, resident’s trust funds, PCC, census tracking, completing 3618/3619’s, petty cash, and office supply orders Ensure all new admissions meet appropriate financial criteria, once a resident is admitted to the facility it is the responsibility of the BOM to maintain all of resident’s financial information Ensure completion of and executing completion of business office admission forms. Make sure all accounts are properly maintained according to policies and procedures Make sure facility census record keeping is properly maintained, balanced daily to reported at the morning meeting Responsible for daily deposits processing at facility and posting of the same deposits. Responsible for daily credit card and EFT processing according to policy and procedure. Responsible for Monthly Medicare Triple Check and Billing and all collections under this payer type. Responsible for Coinsurance billing for all skilled payers that are non-Medicaid related. Responsible for Hospice Billing and collections according to contract provisions, Responsible for processing Refunds according to State guidelines. Responsible for timely and quarterly completion of bad debt. Make sure all private, semi-private and applied income monies are collected by the 5th of each month Reconcile all accounts using the appropriate worksheets and accounting software and assure that all accounts are kept current Assure all accounts are properly monitored and collected Responsible for full Medicaid applications and annual renewals and communications with Corporate staff regarding status of each. Prepare and facilitate monthly aging reviews with Administrator Prepare and facilitate bi-weekly problem accounts review with Administrator Prepare and facilitate weekly Level of Care Meetings with Administrator and Care Management for maintenance of the Medicaid Payer resident levels. Prepare and facilitate weekly payer source meeting with Administrator and Admissions team. At times there will be other special assignments / functions directed by Administrator , VPO, or Regional AR Manager