Business Operations Administrator
Administrative Associate 3
Job Family:  Administration
Job Series:  Administrative Associate
Job Code: 4098
Job Grade: F
Exemption: Non-Exempt
Work Arrangement: Hybrid
FTE: 100%

Stanford’s Online High School is an accredited, diploma-offering, highly selective independent high school, offering courses for grades 7-12. The mission of Stanford Online High School (OHS) is to foster a worldwide community of intellectually adventurous students and teachers. Our courses, created and taught by specialists in their academic fields, encourage students to continuously develop and test their own views as they integrate knowledge across disciplines. Small class sizes and synchronous class meetings populated by curious and engaged classmates and teachers make learning a meaningful and social experience. Students form close bonds with each other and with the school community through classes, clubs, meetups, and other school activities, all supported by caring educators. Our school brings together students with diverse backgrounds from across the world.

Stanford Online High School is also the home of Stanford Pre-Collegiate Studies (SPCS), which provides a diverse array of academic enrichment programs that take place mainly in the summer but also throughout the academic year. Held primarily online, SPCS programs serve intellectually curious pre-college students from around the world.

The Business Operations Administrator will provide extensive administrative and operational support—with minimal supervision—for the business functions of the school, including purchasing, travel, reimbursement, and scheduling. Reporting to the Associate Director of Business Operations, you will contribute to the overall success of the school by establishing priorities and identifying and resolving administrative problems. You will manage and delegate administrative requests from other OHS offices and OHS instructors, and will handle complex travel reimbursements and financial transactions. As part of our friendly and collaborative team, you will also take the lead on proactively identifying business needs, researching and choosing solutions, analyzing historical financial and business trends, and examining current business practices to suggest improvements and opportunities.

Stanford Online High School and Stanford Pre-Collegiate Studies offices are located at the Stanford Redwood City Campus, however this position is eligible for hybrid work arrangement upon mutual agreement.

Your responsibilities include: 

Oversee and/or process a variety of financial transactions for purchases, travel, and reimbursement; produce, monitor, and reconcile budget statements; research, identify, and resolve discrepancies.  Independently support OHS instructors and staff members with complex travel arrangements in accordance with unit and University policies. Assist students and their families on behalf of OHS divisions and teams by identifying and resolving their needs for purchase or reimbursement support. Initiate purchase requisitions and contract requests in support of new and renewing school services and initiatives. Provide administrative support and gift processing assistance for the OHS Annual Fund, the school’s primary fundraising effort. Work with vendors for services; oversee the production and distribution of materials; administer logistics and school event planning for Graduation weekend, Homecoming, Pixel Festival, and more in collaboration with respective units in the school and its outreach programs. Communicate and clarify business, finance, travel, and reimbursement policies, both in reply to queries and proactively as policies are updated. Compose school-wide communications and reminders in support of the Business Office and other departments at OHS. Produce reports on school and unit purchases to identify opportunities for efficiency, analyze trends, and support planning for future programs and spending initiatives. Plan and schedule calendar(s) for school events with limited consultation and resolve calendaring conflicts. Ensure compliance of business transactions with unit, University, and sponsor policies. Create complex reports and spreadsheets on business transactions which may utilize specialized software and systems.

To be successful in this position, you will bring: 

High school diploma and four years of administrative experience, or combination of education and relevant experience. Advanced computer skills and demonstrated experience with office software and email applications. Excellent organizational skills and attention to detail. Strong verbal and written communication skills. Excellent customer service and interpersonal skills. Ability to prioritize, multi-task, and assign work to others. Ability to take initiative and ownership of projects. Ability to routinely and independently exercise sound judgment in making decisions Demonstrated success in following through and completing projects.

Physical Requirements & Work Standards:

Constantly perform desk-based computer tasks. Frequently sitting. Occasionally stand/walk, reach/work above shoulders, grasp lightly/fine manipulation, grasp forcefully, use a telephone, sort/file paperwork or parts, lift/carry/push/pull objects that weigh up to 10 pounds. Rarely twist/bend/stoop/squat, kneel/crawl. Interpersonal Skills: Demonstrates the ability to work well with Stanford colleagues and clients and with external organizations. Promote Culture of Safety: Demonstrates commitment to personal responsibility and value for safety; communicates safety concerns; uses and promotes safe behaviors based on training and lessons learned. Subject to and expected to comply with all applicable University policies and procedures, including but not limited to the personnel policies and other policies found in the University's Administrative Guide, http://adminguide.stanford.edu 

The expected pay range for this position is $39.46 - $44.30 per hour. Stanford University provides pay ranges representing its good faith estimate of what the university reasonably expects to pay for a position. The pay offered to a selected candidate will be determined based on factors such as (but not limited to) the scope and responsibilities of the position, the qualifications of the selected candidate, departmental budget availability, internal equity, geographic location, and external market pay for comparable jobs.

At Stanford University, base pay represents only one aspect of the comprehensive rewards package. The Cardinal at Work website (https://cardinalatwork.stanford.edu/benefits-rewards) provides detailed information on Stanford’s extensive range of benefits and rewards offered to employees. Specifics about the rewards package for this position may be discussed during the hiring process.

Why Stanford is for You
Imagine a world with limitless connections and access to knowledge. Consider lives saved through first-ever organ transplants and research to cure illnesses. Stanford University has revolutionized the way we live and enrich the world. Supporting this mission is our diverse and dedicated 17,000 staff. We seek talent driven to impact the future of our legacy. Our culture and unique perks empower you with:

Freedom to grow. We offer career development programs, tuition reimbursement, or audit a course. Join a TedTalk, film screening, or listen to a renowned author or global leader speak.  A caring culture. We provide superb retirement plans, generous time-off, and family care resources. A healthier you. Climb our rock wall, or choose from hundreds of health or fitness classes at our world-class exercise facilities. We also provide excellent health care benefits. Discovery and fun. Stroll through historic sculptures, trails, and museums. Enviable resources. Enjoy free commuter programs, ridesharing incentives, discounts and more!

How to Apply
We invite you to apply for this position by clicking on the “Apply for Job” button. To be considered, please submit your resume and cover letter expressing what makes you interested in the position and how your skills and capabilities align with the job requirements along with your online application.

*The job duties listed are typical examples of work performed by positions in this job classification and are not designed to contain or be interpreted as a comprehensive inventory of all duties, tasks, and responsibilities. Specific duties and responsibilities may vary depending on department or program needs without changing the general nature and scope of the job or level of responsibility. Employees may also perform other duties as assigned.

*Visa sponsorship is not available for this position.  All candidates must be eligible to work in the U.S.

*Consistent with its obligations under the law, the University will provide reasonable accommodations to applicants and employees with disabilities. Applicants requiring a reasonable accommodation for any part of the application or hiring process should contact Stanford University Human Resources by submitting a contact form.

*Stanford is an equal employment opportunity and affirmative action employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, protected veteran status, or any other characteristic protected by law.

Additional Information Schedule: Full-time Job Code: 4098 Employee Status: Regular Grade: F Department URL: https://as.stanford.edu/ Requisition ID: 105852 Work Arrangement : Hybrid Eligible