Business Operations Analyst 505 8th Ave, New York, NY 10018, USA Req #2675 Friday, August 2, 2024 ABOUT US: - We believe that everyone deserves a home! Breaking Ground operates nearly 4,000 units of housing across New York City, along with housing in upstate New York and Connecticut. Supportive housing - affordable housing paired with services designed to help people maintain their homes for the long-term - is widely recognized as a proven and cost-effective solution to chronic homelessness. But we didn't stop at providing housing. Breaking Ground's programs and services help people experiencing street homelessness - especially those who have been on the streets the longest - to come indoors. Through our Street to Home outreach program and transitional housing resources, we help people get, and stay, on the path to a permanent home. Reporting to the Director, Business Operations, the Business Operations Analyst is responsible for providing administrative support for all Program sites to m aintain daily operations and vendor management. ESSENTIAL DUTIES AND RESPONSIBILITIES : + Create and maintain weekly and monthly status reports for vehicle fleet + Provide administrative support for purchasing and inventory management practices through organization-wide systems, including Maintenance Connection, SiteCompli, RealPage + Assist the Director with outreach to 3rd party vendors to obtain market research, price quotes, invoices and other necessary documentation required for purchasing and payment + Prepare and submit Program department invoices + Support Program sites with expense reconciliation to ensure all monthly expenses are submitted on time and liaise with the Finance department to make corrections as needed + Support Program sites to enhance and maintain workflows that are in accordance with the organization’s policies and procedures to ensure best practices and compliance with government contracts + Collaborate with Quality Assurance and Information Technology departments to support and train staff in the use of SharePoint, Office 365, and work-related mobile devices + Participate in meetings and assist with project management of new initiatives + Perform other duties as assigned MINIMUM QUALIFICATIONS: + High School diploma or equivalent required; Bachelor’s degree preferred + 3 years of experience in office management, accounting, bookkeeping, project management and/or administrative experience + Experience with creating and maintaining weekly and monthly reports, with strong attention to detail and organizational skills + Excellent interpersonal and problem-solving skills + Proficiency with Microsoft Office Suite programs including Word, Excel, Outlook, and Microsoft Teams + Excellent writing and communication skills + Ability to work independently and in a team, handle multiple tasks in a fast paced, dynamic team environment and willingness to shift easily between various responsibilities with diverse populations + Valid NY or NJ driver’s license with a good driving record, as defined by Breaking Ground is preferred EOE/M/F/Vet/Disabled Other details + Pay Type Hourly + Min Hiring Rate $30.22 + Max Hiring Rate $30.22 Apply Now + 505 8th Ave, New York, NY 10018, USA