The ASU Hugh Downs School of Human Communication (HDSHC) seeks a highly motivated, outgoing, dynamic Business Operations Specialist Senior to join our team. Under the direction of the Assistant Director, Operations, the successful candidate will perform a broad range of fiscal and human resource activities to ensure ongoing adherence with established policies.

The successful candidate will be a self-starter with an efficient work methodology, an ability to coordinate multiple tasks autonomously, maintain confidentiality with sensitive information, and exercise sound judgment in decision-making. This position routinely interacts with members of the staff, faculty, administrators at all ASU levels, and external parties, so excellent verbal and written communication skills are critical. Knowledge of academic and university policies and procedures and the ability to identify and implement best practices are desirable.

Business & Financial OperationsProcesses business related reimbursements, purchases, payments, using the University's various financial systems (Workday, SunRISE) and the Purchasing Card (PCard), in accordance with established procurement and financial policies.Coordinates, reviews and manages new vendors, independent contractors and speaker contracts.Prepares budget proposals and recommendations and establishes budget control system for controlling expenditures in accordance with budget allocations; recommends equipment and resources for function/program.Monitors and maintains a variety of revenues and expenditures in accordance with budget allocation; prepares departmental administrative and financial reports.Oversees ASU Foundation account transactions, including generating Foundation Workday documents within policy and preparing information reports as requested by ASU Foundation.Manages account and PCard reconciliations, audits, and reconciles detailed budgets monthly for various accounts using Workday reports.Supports the school's annual scholarship process; coordinating applications, disbursements, and financial processing.Proactively manages travel for faculty, staff and students as a travel delegate; coordinating travel requests and expense reports for domestic and international travel; including assisting with reservations.Proactively remain current with ASU financial and HR policies and procedures.Assists the Assistant Director, Operations with special projects, requiring problem solving, research and recommendation of next steps.Customer ServiceCollaborates with various internal units to coordinate the various school operations.Oversees multiple activities with a broad range of academic and staff personnel.Responds to administrative inquiries, ensures resolution, and conducts necessary follow-up.Other DutiesServes as backup Departmental Time Administrator (DTA) to ensure accurate time entry & approvals in PeopleSoft and TAS Systems, assists with various human resource transactions, and assists with event logistics for various events, hosted meetings, workshops, conferences, and faculty searches.Represents the Hugh Downs School of Human Communication and serves on various school and university committees.Serves as backup for the front office reception desk, handling incoming phone calls, walk-ins and visitors.Effective communication skills – both synchronous / in person and asynchronous / online.All other duties as assigned.

Bachelor's degree in a field appropriate to the area of assignment AND five (5) years of related experience; OR, Nine (9) years of related experience; OR, Any equivalent combination of experience and/or education from which comparable knowledge, skills and abilities have been achieved.

Experience performing financial and human resource functions in a higher education setting, preferably ASU.Demonstrated knowledge of ASU financial and administrative systems: ASU and Foundation Workday, Analytics, Concur, ability to adapt to new technologyExperience with purchasing cards; processing and monitoring expenditures and audit procedures.Experience with ASU Foundation accounts including document processing, funding transfers, deposits, and reports.Experience in Microsoft Office Suite, advanced excel skills, Adobe Sign, Adobe Pro, Google Suite, Dropbox.Demonstrated knowledge of financial controls, purchasing best practices, and other ASU policies and procedures.Demonstrated knowledge of ASU travel policies and procedures, specifically within Concur/MyASU Trip.Ability to work effectively in an environment subject to tight deadlines and quickly changing priorities.Experience in establishing and maintaining effective working relationships.Activities are performed in an environmentally controlled office setting subject to extended periods of sitting, keyboarding, and manipulating a computer mouse; may be required to stand for varying lengths of time and walk moderate distances to perform work.Regular activities require the ability to quickly change priorities which may include and/or are subject to resolution of conflicts.Ability to clearly communicate to perform essential functions.Position may utilize a calculator, telephone, computer (monitor, keyboard, mouse), printer, fax, or copier.This position receives general review of objectives.

Hybrid work is an arrangement where employees spend a minimum of 60% of their regular workweek at their primary ASU work location. Dean or vice president-level approval is required.
ASU is a multi-faceted enterprise with a wide variety of work and learning modes, locations and a commitment to sustainability, innovation, and employee work-life balance. We are determined to maintain our position as an employer of choice in a competitive labor market.

The typical work schedule is Monday-Friday, 8 a.m. – 5 p.m. Flexible work options are available via successful onboarding period, Director approval, and Dean or vice president-level approval.

Alternative work schedules can include staggered start and stop times.

The Hugh Downs School of Human Communication is recognized for its excellence in health communication, intercultural communication, interpersonal communication, organizational communication, performance studies, critical/cultural studies, and rhetoric. The School is composed of approximately 150 employees, including about 60 faculty members, 20 staff members, 35 graduate teaching or research associates, and additional instructional professionals who together educate a diverse student body of approximately 1600 undergraduate majors, 50 doctoral students, and 250 M.A. students.

Arizona State University is a new model for American higher education, an unprecedented combination of academic excellence, entrepreneurial energy and broad access. This New American University is a single, unified institution comprising four differentiated campuses positively impacting the economic, social, cultural and environmental health of the communities it serves. Its research is inspired by real world application blurring the boundaries that traditionally separate academic disciplines. ASU serves more than 100,000 students in metropolitan Phoenix, Arizona, the nation's fifth largest city. ASU champions intellectual and cultural diversity, and welcomes students from all fifty states and more than one hundred nations across the globe.

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