Position Description

Primary purpose:

Provide direct support to the Director, Commercial Contract Administration relative to contract system support, work as liaison with IT regarding contract system requirements for system enhancement, and assist with other commercial contract related projects. Position job title will be assigned, depending on the qualifications, skill sets and experience of the successful candidate. 

 

Essential duties and responsibilities:

Work with contract management team and IT to create written and graphical requirements for enhancements to the contract management system.Facilitate testing and training of contract management system enhancements with end Users.Work with contract management team and attorneys to create, modify, and maintain revenue contract templates in contract management system.Create and maintain training documentation.Provide oversight of the mathematical calculation of contractual rate escalations.Provide oversight of the creation, maintenance, and distribution of contract summaries for revenue contracts.Assist internal customers with contract queries.Assist in maintaining electronic contract file library.Adherence to SOX Controls.Continually look for process improvements and best practices.Consistently maintain and demonstrate a high regard for personal safety, for the safety of company assets, employees, and the general public.Other duties as assigned.

Position Requirements

Minimum requirements:Education:BS or BA degree, or equivalent experience, in Accounting, Finance, Marketing, or General Business.2-5 Years minimum in contract administration, information technology, or accounting related positionExcellent computer skills including the use of Microsoft Excel, Word, Outlook, and Team.Must possess skills in grammar and techniques of business composition.Good interpersonal communication skills for working with customers, both internal and external.Ability to read and comprehend business contracts through work or educational experience.Experience in system application deployment including the gathering of business requirements, system training, and support. Experience / Specific Knowledge:

 

Competencies, skills, and abilities:

Must possess strong attention to detail skillsMust possess strong organizational skills and the ability to prioritize tasksWell-balanced interpersonal skills and strong verbal and written communications skillsMust be accountable and take direction from Supervisors/Managers/Directors; keep required work schedules, which include regular and predictable job attendance; focus to attention on details; follow work rules.Must be a problem solver with the ability to find resolutions.Must be able to handle multiple tasks and priorities, and handle work interruptions.Must be self-motivated and capable of working with minimal supervision and/or direction.Must be flexible and able to work effectively in a team environment and consistently maintain a professional and respectful demeanor/attitude with co-workers, clients, vendors, and regulatory agencies.Must be able to recognize and treat confidential information appropriately.Communicate clearly and understandably in English, both orally and in writing (includes telephone, grammar, and business composition skills).Ability to organize, establish and maintain filing and record keeping systems.Ability to prepare reports from electronic data and various sources.Ability to prepare reports and correspondence.

 

Physical demands:

Ability to manipulate computer keyboard.Ability to read various documents; electronic and paper.Ability to work in an office environment at a workstation, usually sitting for long periods of time.Ability to work remotely (telecommute), if required.The employee must be physically capable of completing and satisfying all training requirements as stipulated by local, state, or federal agencies and/or Company Policy.

 

Working Conditions:

May need to work late from time-to-time to meet demands of the businessTravel may be required, including overnight stays for several days.The majority of the work will be conducted in an office environment – controlled temperature.

Preferred education, experience, certifications, competencies, skills, and abilities:

Above the minimum requirements; not required but advantageous in this position:

Use of Microsoft Excel, Microsoft Word, Microsoft Outlook, and Microsoft Teams.Experience calculating contractual rate escalations based on contract termsExperience working with systems applications in the transportation industry.Understanding of petroleum pipelines and terminals.

EQUAL OPPORTUNITY EMPLOYER STATEMENT: We are an Equal Opportunity Employer and do not discriminate against any employee or applicant for employment because of race, color, sex, age, national origin, religion, sexual orientation, gender identity, status as a veteran, and basis of disability or any other federal, state or local protected class.

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