Business Process Specialist (Grants)
City of Austin
Position Information Position Information Posting Title Business Process Specialist (Grants) Job Requisition Number COA093071 Position Number 118935 Job Type Full-Time Division Name Intergovernmental Relations Minimum Qualifications Graduation with a Bachelor’s degree from an accredited college or university with major coursework in a field related to the job, plus one (1) year experience related to the job. Experience may be substituted for education up to a maximum of four (4) years.
Licenses or Certifications: None
Notes to Applicants The successful Business Process Specialist (Grants) will: Collaborate with technical experts to identify projects that may be eligible for grant funding. Monitor federal agency websites, Grants.gov and email communications to identify relevant funding programs and monitor the schedule for the release dates of upcoming grant applications. Identify federal grant programs that may match previously identified City project(s), researching grant programs and, if applicable, NOFOs from previous fiscal years to determine the strength of the match between the funding opportunity and the City project(s). Create deck to provide high level information about the funding opportunity and the matched City project(s). Present funding opportunity/project package to relevant stakeholders and Executives to gain authorization to apply to federal funding program. Write language for Request for Council Action (RCA) to request council’s approval to apply for funding opportunity. Create “grant application development” schedule to set deadlines and expectations with contributing stakeholders. Write narrative of grant application by collaborating with technical experts and relevant stakeholders. If an external consultant is creating the Benefit-Cost Analysis, set communication expectations with consultant by creating weekly reoccurring meetings until final deliverables are submitted. Create a list of entities who may provide a letter of support for the grant application. Complete the grant review, approval and submission process, monitoring for any communication regarding additional information needed. Post-award, use original RCA to create a new RCA that request Council’s approval to accept grant award. Identify relevant City stakeholders for post-award tasks. Contact federal granting agency to finalize grant award agreement. When completing the City of Austin employment application:
Please be sure to detail on the application all previous employment that you wish to be considered as part of your qualifications. A detailed, complete employment application is required. It helps us to better evaluate your qualifications and will be used to determine salary if you are selected for this position. Be sure to provide job titles and employment dates for all jobs you wish to be considered. A résumé is required, but will not substitute for a complete employment application. Please include contact information from previous employers. A cover letter is also required. In the cover letter candidates should describe, in concise detail, their interest in this position and highlight any prior experience that is relevant to this position
Benefits:Working with the City of Austin provides a number of health and welfare benefits such as low-cost medical, dental, vision, paid leave time, a highly competitive retirement plan, training opportunities, and more. Please click HERE for more information. Pay Range $29.23 – $36.54
Hours Monday – Friday.
8:00 a.m. – 5:00 p.m.
Hours may vary depending on operational needs. Job Close Date 02/06/2025 Type of Posting External Department Management Services Regular/Temporary Regular Grant Funded or Pooled Position Not Applicable Category Professional Location 919 Congress Avenue, Austin, TX Preferred Qualifications Demonstrated success in identifying, applying for, and securing federal, state, or private grant funding for public sector projects. Familiarity with Grants.gov and federal Notice of Funding Opportunities (NOFOs). Proven ability to collaborate with diverse internal and external stakeholders, including technical experts, executives, and public officials. Experience drafting and presenting reports, grant summaries, and recommendations to executive teams or governing bodies. Strong project management skills with the ability to develop detailed schedules, set deadlines, and ensure timely submission of grant applications. Exceptional writing skills for crafting compelling grant narratives and proposals. Duties, Functions and Responsibilities Essential duties and functions, pursuant to the Americans with Disabilities Act, may include the following. Other related duties may be assigned.
1. Assists in planning, executing and closing projects in a variety of operational and/or administrative situations related to specific assignments/areas.2. Develops and maintains databases to support data analysis and research findings for business projects.3. Assists in preparation of recommendations for implementation of new or revised policies, procedures, and/or process changes/improvements.4. Write reports that summarize findings, data collection techniques, implementation options, etc.5. Establishes project schedules using project planning software/tools, updates and maintains project status reports. Communicate project/process status.6. Conduct research, analyze trends, determine accuracy and relevancy of data/information, and use sounds judgment to evaluate alternatives.7. Facilitates and documents meetings, action items, and processes using flowcharting methodologies.8. Maintains positive working relationships with managers, supervisors, employees and other stakeholders to gain their cooperation and support.
Responsibilities- Supervision and/or Leadership Exercised:None Knowledge, Skills and Abilities Must possess required knowledge, skills, abilities, and experience and be able to explain and demonstrate, with or without reasonable accommodations, that the essential functions of the job can be performed.
• Knowledge of business strategies, objectives, planning, development and management processes and process improvement• Knowledge of research methodologies, cost/benefit analysis, statistics and financial modeling• Knowledge of applicable City of Austin, state and federal statutes, ordinances and codes• Knowledge of performance measures, quality improvement programs and project management methods• Skill in oral and written communication using a variety of formats including: print communication, electronic format, presentations and telephonic• Skill in using computers and related software applications• Skill in data analysis and problem solving• Ability to quickly recognize and analyze irregular data and situations• Ability to work independently and with teams
Criminal Background Investigation This position has been approved for a Criminal Background Investigation. EEO/ADA City of Austin is committed to compliance with the Americans with Disabilities Act. If you require reasonable accommodation during the application process or have a question regarding an essential job function, please call (512) 974-3210 or Texas Relay by dialing 7-1-1.
The City of Austin will not discriminate against any applicant or employee based on race, creed, color, national origin, sex, gender identity, age, religion, veteran status, disability, or sexual orientation. In addition, the City will not discriminate in employment decisions on the basis of an individual’s AIDS, AIDS Related Complex, or HIV status; nor will the City discriminate against individuals who are perceived to be at risk of HIV infection, or who associate with individuals who are believed to be at risk. Information For City Employees: If you are an employee within the department, are in good standing and meet both the minimum and preferred qualifications, then you will receive an initial interview. Supplemental Questions
Licenses or Certifications: None
Notes to Applicants The successful Business Process Specialist (Grants) will: Collaborate with technical experts to identify projects that may be eligible for grant funding. Monitor federal agency websites, Grants.gov and email communications to identify relevant funding programs and monitor the schedule for the release dates of upcoming grant applications. Identify federal grant programs that may match previously identified City project(s), researching grant programs and, if applicable, NOFOs from previous fiscal years to determine the strength of the match between the funding opportunity and the City project(s). Create deck to provide high level information about the funding opportunity and the matched City project(s). Present funding opportunity/project package to relevant stakeholders and Executives to gain authorization to apply to federal funding program. Write language for Request for Council Action (RCA) to request council’s approval to apply for funding opportunity. Create “grant application development” schedule to set deadlines and expectations with contributing stakeholders. Write narrative of grant application by collaborating with technical experts and relevant stakeholders. If an external consultant is creating the Benefit-Cost Analysis, set communication expectations with consultant by creating weekly reoccurring meetings until final deliverables are submitted. Create a list of entities who may provide a letter of support for the grant application. Complete the grant review, approval and submission process, monitoring for any communication regarding additional information needed. Post-award, use original RCA to create a new RCA that request Council’s approval to accept grant award. Identify relevant City stakeholders for post-award tasks. Contact federal granting agency to finalize grant award agreement. When completing the City of Austin employment application:
Please be sure to detail on the application all previous employment that you wish to be considered as part of your qualifications. A detailed, complete employment application is required. It helps us to better evaluate your qualifications and will be used to determine salary if you are selected for this position. Be sure to provide job titles and employment dates for all jobs you wish to be considered. A résumé is required, but will not substitute for a complete employment application. Please include contact information from previous employers. A cover letter is also required. In the cover letter candidates should describe, in concise detail, their interest in this position and highlight any prior experience that is relevant to this position
Benefits:Working with the City of Austin provides a number of health and welfare benefits such as low-cost medical, dental, vision, paid leave time, a highly competitive retirement plan, training opportunities, and more. Please click HERE for more information. Pay Range $29.23 – $36.54
Hours Monday – Friday.
8:00 a.m. – 5:00 p.m.
Hours may vary depending on operational needs. Job Close Date 02/06/2025 Type of Posting External Department Management Services Regular/Temporary Regular Grant Funded or Pooled Position Not Applicable Category Professional Location 919 Congress Avenue, Austin, TX Preferred Qualifications Demonstrated success in identifying, applying for, and securing federal, state, or private grant funding for public sector projects. Familiarity with Grants.gov and federal Notice of Funding Opportunities (NOFOs). Proven ability to collaborate with diverse internal and external stakeholders, including technical experts, executives, and public officials. Experience drafting and presenting reports, grant summaries, and recommendations to executive teams or governing bodies. Strong project management skills with the ability to develop detailed schedules, set deadlines, and ensure timely submission of grant applications. Exceptional writing skills for crafting compelling grant narratives and proposals. Duties, Functions and Responsibilities Essential duties and functions, pursuant to the Americans with Disabilities Act, may include the following. Other related duties may be assigned.
1. Assists in planning, executing and closing projects in a variety of operational and/or administrative situations related to specific assignments/areas.2. Develops and maintains databases to support data analysis and research findings for business projects.3. Assists in preparation of recommendations for implementation of new or revised policies, procedures, and/or process changes/improvements.4. Write reports that summarize findings, data collection techniques, implementation options, etc.5. Establishes project schedules using project planning software/tools, updates and maintains project status reports. Communicate project/process status.6. Conduct research, analyze trends, determine accuracy and relevancy of data/information, and use sounds judgment to evaluate alternatives.7. Facilitates and documents meetings, action items, and processes using flowcharting methodologies.8. Maintains positive working relationships with managers, supervisors, employees and other stakeholders to gain their cooperation and support.
Responsibilities- Supervision and/or Leadership Exercised:None Knowledge, Skills and Abilities Must possess required knowledge, skills, abilities, and experience and be able to explain and demonstrate, with or without reasonable accommodations, that the essential functions of the job can be performed.
• Knowledge of business strategies, objectives, planning, development and management processes and process improvement• Knowledge of research methodologies, cost/benefit analysis, statistics and financial modeling• Knowledge of applicable City of Austin, state and federal statutes, ordinances and codes• Knowledge of performance measures, quality improvement programs and project management methods• Skill in oral and written communication using a variety of formats including: print communication, electronic format, presentations and telephonic• Skill in using computers and related software applications• Skill in data analysis and problem solving• Ability to quickly recognize and analyze irregular data and situations• Ability to work independently and with teams
Criminal Background Investigation This position has been approved for a Criminal Background Investigation. EEO/ADA City of Austin is committed to compliance with the Americans with Disabilities Act. If you require reasonable accommodation during the application process or have a question regarding an essential job function, please call (512) 974-3210 or Texas Relay by dialing 7-1-1.
The City of Austin will not discriminate against any applicant or employee based on race, creed, color, national origin, sex, gender identity, age, religion, veteran status, disability, or sexual orientation. In addition, the City will not discriminate in employment decisions on the basis of an individual’s AIDS, AIDS Related Complex, or HIV status; nor will the City discriminate against individuals who are perceived to be at risk of HIV infection, or who associate with individuals who are believed to be at risk. Information For City Employees: If you are an employee within the department, are in good standing and meet both the minimum and preferred qualifications, then you will receive an initial interview. Supplemental Questions
Required fields are indicated with an asterisk (*).
* This position requires graduation with a Bachelor’s degree from an accredited college or university with major coursework in a field related to the job, plus one (1) year experience related to the job. Experience may be substituted for education up to a maximum of four (4) years. Do you meet these qualifications? Yes No * Describe your experience identifying, applying for, and securing federal, state, or private grant funding for public sector projects.(Open Ended Question)
* Share your experience drafting and presenting reports, grant summaries, and recommendations to executive teams or governing bodies.(Open Ended Question)
* Describe your project management skills relative to developing detailed schedules, setting deadlines, and ensuring timely submission of grant applications.(Open Ended Question)
* This position requires a criminal background investigation (CBI). By selecting the following, you are acknowledging that you understand if you are selected as a top candidate for this position, you will need a successful CBI to be hired. I acknowledge and understand this position requires a Criminal Background Investigation. Optional & Required Documents Required Documents Cover Letter Resume Optional Documents
Confirm your E-mail: Send Email
All Jobs from City of Austin