As a Business Support Coordinator, you will provide administrative support to assigned Late V&I LT members and their teams, as well as across the Late V&I team as a whole. This includes exercising judgment in determining priorities related to handling calendars, meeting and travel schedules, routine reporting, projects and correspondence for assigned leadership team members. This position will also provide including onboarding of new employees, tracking of projects, budgets, timelines, and metrics, generating reports and correspondence as assigned as well as support for project governance activities.

Responsibilities:

Provide diary management and make travel and accommodation arrangements for assigned Late V&I LT members, ensuring that efficiency and time management is maximised. Organise internal and external meetings, room bookings, hospitality etc. Set up virtual meetings (Microsoft Teams/Zoom)Prepare and track key documentation including expenses, purchase orders and resource tracking toolsMaintain effective information management processes including Sharepoint management, distribution lists, organization charts and other relevant documentationSupport line managers with onboarding and offboarding of employeesSupport and deliver assigned projects as agreed with the Business and Planning Operations DirectorAct as a role model and collaborative team player alongside other Administrative colleagues in Late V&I and the V&I unit, contributing to cross-V&I priorities and activities including site-specific activities.

Requirements:

[Local team to insert appropriate education and years’ experience]Prior Administrative experience in a professional corporate environment, with energy and passion for the roleSelf-starter, able to prioritise own workload, work unsupervised and use own initiative to solve problemsAble to perform effectively under pressure, and demonstrate flexibility and adaptability to meet changing business demands.Focus on quality and attention to detailMaintains confidentiality and deals discretely with sensitive information at all timesExperience of project coordinationExperience of organising complex meetings and complex diary managementExperience of exercising judgement to make decisions when appropriateGood verbal and written communication and interpersonal skills across all levels of the organizationProficiency in the Microsoft Office suite including expertise in Teams, Powerpoint and Word

Date Posted

16-dic-2024

Closing Date

05-ene-2025

AstraZeneca embraces diversity and equality of opportunity.  We are committed to building an inclusive and diverse team representing all backgrounds, with as wide a range of perspectives as possible, and harnessing industry-leading skills.  We believe that the more inclusive we are, the better our work will be.  We welcome and consider applications to join our team from all qualified candidates, regardless of their characteristics.  We comply with all applicable laws and regulations on non-discrimination in employment (and recruitment), as well as work authorization and employment eligibility verification requirements.