Posting TitleBusiness Support Professional-Administrative Assistant

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LocationCO - Golden

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Position TypeRegular

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Hours Per Week40

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Working at NREL

From day one at NREL, you’ll connect with coworkers driven by the same mission to save the planet. By joining an organization that values a supportive, inclusive, and flexible work environment, you’ll have the opportunity to engage through our ten employee resource groups, numerous employee-driven clubs, and learning and professional development classes.

NREL supports inclusive, diverse, and unbiased hiring practices that promote creativity and innovation. By collaborating with organizations that focus on diverse talent pools, reaching out to underrepresented demographics, and providing an inclusive application and interview process, our Talent Acquisition team aims to hear all voices equally. We strive to attract a highly diverse workforce and create a culture where every employee feels welcomed and respected and they can be their authentic selves.

Our planet needs us! Learn about NREL’s critical objectives, and see how NREL is focused on saving the planet.

We invite all interested candidates to apply for this opportunity. While we recognize that job seekers may hesitate if they don’t meet every requirement, we encourage dedicated individuals who meet all the basic and additional required qualifications of the role to submit an application. We value the opportunity to consider those who believe they have the necessary skills and ambition to succeed at NREL.

Job Description

The Communities and Urban Science Research Group (CUSRG) in the Building Technologies and Science Center (BTSC) at NREL conducts research related to building and district energy efficiency, built environment decarbonization, resilience, and community sustainability. We work with communities to deploy affordable strategies and energy-efficient building technologies that meet the community's needs and sustainability goals. Our work enables the NREL vision of a clean energy future for the world.

Our team members represent diverse disciplines and backgrounds, as diversity of experience, perspective, and expertise is needed to solve the climate challenges of today and tomorrow. We are engineers, scientists, researchers, managers, and visionaries dedicated to leading innovation for a clean energy economy.

We are seeking a Business Support Professional to work with the group manager to achieve group business functions that enable successful research and development. This administrative professional is responsible for executing moderately complex administrative functions with minimal oversight, and providing timely, accurate, and effective administrative support for the programmatic, business, and operational functions of the group, based on BTSC requirements.

This position necessitates strong organizational skills, the ability to prioritize multiple demands, the ability and desire to work across our Center and across NREL, and robust interpersonal skills. The ideal candidate will also act as a resource to staff on institutional processes, procedures, and requirements and proactively develop or provide input to group-specific administrative practices. This position interacts frequently with senior management, external collaborators and sponsors, and national and international visitors and therefore requires a professional approach to work.

Job responsibilities include, but are not limited to:

Support day-to-day activities for the CUSRG line manager, task leaders, and group researchers.

Interface across NREL to gain approvals to procure software.

Act as a resource to staff on institutional processes, procedures, and requirements, and provide input and recommendations on organization-specific administrative practices.

Proactively manage and/or monitor multiple tasks and information for the group: calendars, meetings, conference and workshop logistics, travel arrangements, visitors, vendors, supplies, mail, records, training, publications, space planning, and the distribution and flow of information.

Work cooperatively with other administrative staff on group tasks, activities, and events.

Help with travel authorization and travel expense reports for NREL staff and stakeholders.

Help with onboarding new employees and interns and obtaining site access for subcontractors, stakeholders, and visitors.

Coordinate interview logistics for potential new hires.

Lead celebration and team-building activities for CUSRG and BTSC.

Develop presentations and track team accomplishments in an organized and meaningful way.

Host visitors and manage meetings, including high-visibility meetings.and other activities that support technical tasks.

Team with the group manager to lead in agreed-upon areas.

Contribute to a positive work environment.

Contribute to Center-wide and Directorate-wide tasks as appropriate.

Ability to work in the office 4 days a week.

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Basic QualificationsHigh School Diploma or equivalent and 1 or more years of experience or equivalent relevant education/experience. Or, relevant Associate's Degree or certification program of comparable scope or equivalent relevant education/experience. Solid knowledge of the job. Substantial understanding of general aspects of the job with a broad understanding of the detailed aspects of the job. Intermediate skills in applicable software packages and office equipment. Basic project administration skills. Ability to prioritize work. Proficient in written and verbal communications. Very good team and interpersonal skills.

* Must meet educational requirements prior to employment start date.

Additional Required Qualifications

Excellent computer skills on Mac and/or PC platforms, including but not limited to proficiency with Microsoft Office components (Outlook, Word, Excel, and PowerPoint), and Preview/Acrobat.

Demonstrated ability to multitask in an office environment where there are frequent interruptions and continually shifting priorities, with a knack for getting things done with attention to detail in such an environment.

Demonstrated ability to work proactively and take initiative as needed in non-routine situations.

Ability to make decisions independently, within the authority of the position, seeking input only as needed when decisions involve others.

Aptitude for quickly learning new skills, new processes, and unfamiliar business software systems with complicated user interfaces.

Exhibits a positive, “how can I help,” can-do attitude.

Intermediate skills in applicable software packages and office equipment.

Basic project administration skills.

Excellent interpersonal skills individually and in a team environment.

Ability to prioritize work in a fast-paced environment.

Ability to set timelines and deliver on time.

Proficient in written and verbal communications by providing clear and concise communication.

Preferred Qualifications

Bachelor's degree preferred

Intermediate in Excel.

Experience supporting professional/research staff.

Web conferencing experience.

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Job Application Submission Window

The anticipated closing window for application submission is up to 30 days and may be extended as needed.

Annual Salary Range (based on full-time 40 hours per week)Job Profile: Business Support II / Annual Salary Range: $42,700 - $68,300

NREL takes into consideration a candidate’s education, training, and experience, expected quality and quantity of work, required travel (if any), external market and internal value, including seniority and merit systems, and internal pay alignment when determining the salary level for potential new employees. In compliance with the Colorado Equal Pay for Equal Work Act, a potential new employee’s salary history will not be used in compensation decisions.

Benefits SummaryBenefits include medical, dental, and vision insurance; short*- and long-term disability insurance; pension benefits*; 403(b) Employee Savings Plan with employer match*; life and accidental death and dismemberment (AD&D) insurance; personal time off (PTO) and sick leave; paid holidays; and tuition reimbursement*. NREL employees may be eligible for, but are not guaranteed, performance-, merit-, and achievement- based awards that include a monetary component. Some positions may be eligible for relocation expense reimbursement. Limited-term positions are not eligible for long-term disability or tuition reimbursement.

* Based on eligibility rules

Badging RequirementNREL is subject to Department of Energy (DOE) access restrictions. All employees must also be able to obtain and maintain a federal Personal Identity Verification (PIV) card as required by Homeland Security Presidential Directive 12 (HSPD-12), which includes a favorable background investigation.

Drug Free Workplace

NREL is committed to maintaining a drug-free workplace in accordance with the federal Drug-Free Workplace Act and complies with federal laws prohibiting the possession and use of illegal drugs. Under federal law, marijuana remains an illegal drug.

If you are offered employment at NREL, you must pass a pre-employment drug test prior to commencing employment. Unless prohibited by state or local law, the pre-employment drug test will include marijuana. If you test positive on the pre-employment drug test, your offer of employment may be withdrawn.

Submission Guidelines

Please note that in order to be considered an applicant for any position at NREL you must submit an application form for each position for which you believe you are qualified. Applications are not kept on file for future positions. Please include a cover letter and resume with each position application.

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EEO Policy

NREL is an Equal Opportunity/Affirmative Action Employer. All qualified applicants will receive consideration for employment without regard basis of age (40 and over), color, disability, gender identity, genetic information, marital status, domestic partner status, military or veteran status, national origin/ancestry, race, religion, creed, sex (including pregnancy, childbirth, breastfeeding), sexual orientation, and any other applicable status protected by federal, state, or local laws.

EEO is the Law | Pay Transparency Nondiscrimination | Reasonable Accommodations

E-Verify www.dhs.gov/E-Verify For information about right to work, click here for English or here for Spanish.

E-Verify is a registered trademark of the U.S. Department of Homeland Security. This business uses E-Verify in its hiring practices to achieve a lawful workforce.