Job Title: Purchasing Assistant
Job Description

As a Purchasing Assistant, you will be responsible for fulfilling order requests from customers, quoting based on provided specifications, and ensuring the best price and turnaround time. You will manage the entire purchasing process, from placing orders with vendors to tracking shipments and updating customers. Your role will include problem-solving, maintaining excellent customer service, and working closely with the internal team to meet deadlines.

ResponsibilitiesFulfill order requests from customers, usually via email.Quote customers based on provided specifications and offer the best price and turnaround time.Follow detailed instructions and specifications based on customers' requests.Place orders online or with vendors and create purchase orders.Follow up with vendors/suppliers and track shipments to ensure quick processing.Answer phones, send emails, and communicate with customers via email/phone.Communicate with the internal team to ensure deadlines are met and orders are turned around quickly.Update customers regarding the status of their orders, including confirmations and expected receipt times.Follow customers' shipping instructions.Email/speak with customers daily regarding the status of their orders.Work in the warehouse to verify shipment and dock receipt if necessary.Prepare billing invoices and keep track of shipment expenses, ensuring accurate billing.Enter billing into QuickBooks for reconciliation with credit card statements.Act as the voice of the organization and the primary contact for customers.Problem-solve and rectify any errors as quickly as possible.Essential SkillsExperience placing purchase orders.Experience in strategic sourcing.Exceptional organizational skills.Excellent customer service and a pleasant demeanor.Punctual and reliable.Detail-oriented with basic math skills.Strong communication skills via telephone/email in English.Self-motivating and able to manage oneself and the team to meet deadlines.Ability to multitask and prioritize effectively.Great memory skills.Proficiency in Microsoft Office (Outlook, Excel, Word, PowerPoint).Proficiency in QuickBooks.Proficiency in Excel for data entry and supply chain management.Additional Skills & QualificationsSpanish-speaking is a plus but not required.Associate degree or higher is preferable.Experience in exports or logistics is a major benefit.Work Environment

The work schedule is Monday to Friday, onsite, with hours from 8 AM to 4 PM or 9 AM to 5 PM, with some flexibility. The company offers a small, family-owned feel, providing opportunities for quick advancement and the ability to impact processes. You will have the chance to work with Caribbean customers and build overseas relationships.

Pay and Benefits

The pay range for this position is $24.04 - $28.85

• Medical, dental & vision
• Critical Illness, Accident, and Hospital
• 401(k) Retirement Plan – Pre-tax and Roth post-tax contributions available
• Life Insurance (Voluntary Life & AD&D for the employee and dependents)
• Short and long-term disability
• Health Spending Account (HSA)
• Transportation benefits
• Employee Assistance Program
• Time Off/Leave (PTO, Vacation or Sick Leave)

Workplace Type

This is a fully onsite position in Medley,FL.

Application Deadline

This position will be accepting applications until Jan 24, 2025.

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\n \n About Aston Carter:\n

Aston Carter provides world-class corporate talent solutions to thousands of clients across the globe. Specialized in accounting, finance, human resources, talent acquisition, procurement, supply chain and select administrative professions, we extend the capabilities of industry-leading companies. We draw on our deep recruiting expertise and expansive network to meet the evolving needs of our clients and talent community with agility and excellence. With offices across the U.S., Canada, Asia Pacific and Europe, Aston Carter serves many of the Fortune 500. We are proud to be a ClearlyRated Best of Staffing® double diamond winner for both client and talent service.

\n Diversity, Equity & Inclusion\n

At Aston Carter, diversity and inclusion are a bridge towards the equity and success of our people. DE&I are embedded into our culture through:

\n Hiring diverse talent\n Maintaining an inclusive environment through persistent self-reflection\n Building a culture of care, engagement, and recognition with clear outcomes\n Ensuring growth opportunities for our people\n

The company is an equal opportunity employer and will consider all applications without regard to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law.

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If you would like to request a reasonable accommodation, such as the modification or adjustment of the job application process or interviewing process due to a disability, please email astoncarteraccommodation@astoncarter.com for other accommodation options.

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