Details **Open Date** 08/02/2024 **Requisition Number** PRN39436B **Job Title** Manager, Student Services **Working Title** Campus Events Manager **Job Grade** E **FLSA Code** Administrative **Patient Sensitive Job Code?** No **Standard Hours per Week** 40 **Full Time or Part Time?** Full Time **Shift** Day **Work Schedule Summary** **VP Area** President **Department** 00300 - Dean of Students **Location** Campus **City** Salt Lake City, UT **Type of Recruitment** External Posting **Pay Rate Range** $50,000 - $57,000 **Close Date** **Open Until Filled** No **Job Summary** The Campus Events Manager serves as an integral part of the Student Engagement & Leadership team, working directly with the Associate Dean of Student Engagement & Leadership, and a variety of campus partners. They serve as a professional event coordinator who is responsible for planning, managing and maintaining the logistics of programs, events and activities for university students, including but not limited to the development, implementation, promotion, and evaluation of a multitude of events, often times in conjunction with student boards and campus partners. The role will be focused on developing campus events for students, ultimately supporting President Randall’s “College Town Magic” vision. Additionally, the role will support the Associate Dean of Student Engagement and Leadership with coordinating programming and events among Student Affairs departments to develop and maintain a master calendar of events, creating formalized processes for categorizing and defining types of events, facilitating standardized assessment protocols for programming in coordination with the Office of the Vice President of Student Affairs, and more. The role will work to identify programming opportunities between departments and bridge gaps to transform existing programming to meet strategic goals. The incumbent will report to the Associate Dean of Student Engagement & Leadership. **Responsibilities** **Responsibilities** 1. Oversees administrative matters regarding the wide variety of campus events for university students, including both undergraduate and graduate student populations. 2. Provides on-site presence and support for events, to ensure coordination of all aspects of the event. 3. Manages budget issues throughout events. Forecasts, prepares or directs the preparation of the program budget and monitors expenditures. 4. Negotiates terms of large and small scale contracts and/or service agreements as per University policies and procedures. 5. Coordinates all arrangements for security, risk management, grounds, transportation, accommodations, audio/visual requirements, hospitality, and marketing for programs and events. 6. Oversee the development of processes for repeatability and scalability of events. 7. Stays abreast of regulatory or other related changes impacting the program and makes recommendations for improvement and compliance. 8. Develop event marketing strategies and communication plans to ensure positive results and ensure strategy is consistent. 9. Review post event analysis of these student events, budget recaps, and feedback, and incorporate into future event plans. 10. Identifies opportunities for collaboration across Student Affairs student programming boards, and helps to facilitate strategic partnerships both within the division and across campus. 11. Serves as department representative in addressing issues and questions related to the programs, which may include representing the department on various committees. 12. May be required to provide office support, assist students and customer service opportunities, assist in the revision and implementation of policies and procedures, and to participate as staff representation on existing university committees. 13. Will regularly work a varied schedule, including early mornings, evenings, and weekends. Schedule is dependent on when student events are calendared. 14. Advances Student Affairs’ strategic goals surrounding programming and events. 15. Other duties as assigned. This job description is not designed to contain or be interpreted as a comprehensive inventory of all duties, responsibilities and qualifications required of employees assigned to the job. **Minimum Qualifications** Bachelor’s degree in a related area or equivalency (one year of education can be substituted for two years of related work experience). Four to six years of progressively more responsible management experience. Background knowledge of hiring department’s area of specialization in order to analyze, plan and draw conclusions for recommendations to superiors. Demonstrated leadership skills in planning and directing employees and processes in order to effectively monitor and develop subordinates and to ensure the smooth operation of department. Master’s degree in a related area may be preferred. Applicants must demonstrate the potential ability to perform the essential functions of the job as outlined in the position description. **Preferences** Master’s degree in a Student Affairs and/or Higher Education preferred. Experience working directly with student leaders. Demonstrated excellent interpersonal and communication skills required as well as a desire to work in a team setting are required. Ability to work effectively and efficiently with a variety of constituencies including students, parents, faculty/staff, community organizations and vendors is required. The incumbent must be capable of prioritizing and managing several tasks concurrently in a fast paced environment. Incumbents must have the ability to make rational decisions in high-pressure situations, be highly detail oriented, must be available to work nights and weekends for all types of events at all times and must be physically able to work outdoors, standing for long periods of time. **Type** Benefited Staff **Special Instructions Summary** **Additional Information** The University is a participating employer with Utah Retirement Systems (“URS”). Eligible new hires with prior URS service, may elect to enroll in URS if they make the election before they become eligible for retirement (usually the first day of work). Contact Human Resources at (801) 581-7447 for information. Individuals who previously retired and are receiving monthly retirement benefits from URS are subject to URS’ post-retirement rules and restrictions. Please contact Utah Retirement Systems at (801) 366-7770 or (800) 695-4877 or University Human Resource Management at (801) 581-7447 if you have questions regarding the post-retirement rules. This position may require the successful completion of a criminal background check and/or drug screen. The University of Utah values candidates who have experience working in settings with students and patients from all backgrounds and possess a strong commitment to improving access to higher education and quality healthcare for historically underrepresented students and patients. All qualified individuals are strongly encouraged to apply. Veterans’ preference is extended to qualified applicants, upon request and consistent with University policy and Utah state law. Upon request, reasonable accommodations in the application process will be provided to individuals with disabilities. The University of Utah is an Affirmative Action/Equal Opportunity employer and does not discriminate based upon race, ethnicity, color, religion, national origin, age, disability, sex, sexual orientation, gender, gender identity, gender expression, pregnancy, pregnancy-related conditions, genetic information, or protected veteran’s status. The University does not discriminate on the basis of sex in the education program or activity that it operates, as required by Title IX and 34 CFR part 106. The requirement not to discriminate in education programs or activities extends to admission and employment. Inquiries about the application of Title IX and its regulations may be referred to the Title IX Coordinator, to the Department of Education, Office for Civil Rights, or both. To request a reasonable accommodation for a disability or if you or someone you know has experienced discrimination or sexual misconduct including sexual harassment, you may contact the Director/Title IX Coordinator in the Office of Equal Opportunity and Affirmative Action ( OEO /AA). More information, including the Director/Title IX Coordinator’s office address, electronic mail address, and telephone number can be located at: https://www.utah.edu/nondiscrimination/ Online reports may be submitted at oeo.utah.edu https://safety.utah.edu/safetyreport This report includes statistics about criminal offenses, hate crimes, arrests and referrals for disciplinary action, and Violence Against Women Act offenses. They also provide information about safety and security-related services offered by the University of Utah. A paper copy can be obtained by request at the Department of Public Safety located at 1658 East 500 South.