Summary

The Cardiovascular Procurement Coordinator is responsible for understanding and participating in the
procurement process that allows for timely requisitioning of supplies, equipment, and services. The
daily focus for this position will be on procuring cardiac-related supplies and implants. But there will be a
need to support all procurement activities for cardiac cases across various departments.

This position also helps coordinate the best possible utilization of cardiac resat rces such as supplies.
Equipment, services, room facility repairs and maintenance.

 

Essential Duties and Responsibilities

These duties and responsibilities described below represent the general tasks performed on a daily
basis; other tasks may be assigned.

• Enter requisitions for ail inventory replenishments, consignment replacements, PAR level needs,
and specialty order requests after ensuring the products are approved for use. Will also enter
requisitions for equipment, and services after ensuring proper approval for purchase.

• Reviews special requests with the Perioperative Business Manager fcr appropriateness in
quantity, similar items in class, price, contractual obligations, and budgetary constraints.

• Coordinates the replenishment of inventory par levels by analyzing transaction histories and use
of items to ensure accurate reorder information for inventory supplies

• Researches all requis tion discrepancies in order to accurately maintain levels of all items to
include communicating with external companies. customers, purchasers and distributors.

• Reviews requisition fulfillment reports that suggest reorder information daily and adjust system
inventory cycle counts as necessary.

• Manages the process of par levels using automation and hand held devices, making
adjustments daily if necessary. and training new staff how to use these devices.

• Works closely with iMernal customers to determine inventory needs ;and any specialty order
requests, including assisting with quotes from vendor representatives as needed.

• Enters requisitions for payment to vendors for all post-case vendor invoices billing ("Bill-Only's")

• Maintains familiarity with group purchasing organizations (GPO) practices and the programs
that CRH actively pa'ticipates within our GPO. Ensures purchases are from approved sources.

 

• Researches requests for appropriateness in quantities, price. contract. cost center and subaccount
within established budgetary constraints.

• Routinely reviews core room inventory locations for efficiency and organization opportunities.

• Efficiently utilizes open order/back orders and other reports through PeopleSoft, GHX,
Cardinal, EPIC, Medline and others.

• Maintains working relationships with other community healthcare buyers and partners in situations
where the need develops for borrowing emergency necessary products and equipment.

• Records and manage any borrowed inventory and transfers between cost centers.

• Assists with annual inventory and cycle counts as scheduled.

• Conducts market research to stay informed about new technologies and products in the
Cardiovascular field.

• Fosters and maintains good physician, clinical and vendor relationships.

• Supports rapid sterile processing of cardiac instruments and supply replenishment when
necessary for quick turnaround of cardiac cases on short notice.

• Attends required hospital-wide orientations, meetings, and in-services.

• Demonstrates a commitment to a flexible work scheduling when necessary to ensure patient
care is not compromised due to a shortage of inventory procurement staffing.

• Stocks inventory if necessary.

• Maintains a calm and professional demeanor in an active inventory storage area within a
Perioperative work environment

• Maintains a clean work area and wears surgical attire within a perioperative work
environment.

• Possesses advanced MS Excel skills to support data extraction as needed from various
systems.

• Helps the reception and stocking of supplies in specific inventory locations.

• Researches all discrepancies in order to accurately maintain levels of all items: this can
include communicating with external companies, customers, purchasers and distributors
timely to ensure that necessary supplies are available for upcoming cases.

Summary of Other Job Duties and Expectations

• Serve as a resource for assigned departments for purchasing issues.
• Attend all required hospital-wide orientations, in-services, and meetings.
• Exemplify excellent customer relations towards patients, visitors, physicians, and co-workers
• Hold others accountable for conformity to the hospital's philosophy arid policy for promoting
positive workplace and customer environments.

Supervisory Responsibilities

Reports to: Perioperative Services Business Manager.
Supervises: None

Qualifications

To perform this job successfully, an individual must be able to perform each essential duty satisfactorily.
The requirements listed below are representative of the knowledge, skill, and/or ability required.
Reasonable accommodations may be made to enable individuals with disabilities to perform the
Essential functions.

Education and Experience

Minimum Required Education: Bachelor's Degree or applicable experience in a business discipline

Preferred Education: B.S decree in Health Management. Supply Chain or Logistics

Experience: 5+ years in a healthcare purchasing role: preferably in a hospital operating room

Certificates, Licenses, Registrations

Preferred: Six Sigma certification