Motorsport Carnet / Administration Specialist

As a DHL Motorsport Carnet / Administration Specialist, you’ll ensure that contract requirements are met and documents are completed in a timely and efficient manner ensuring consistent high quality administration processes that enable DHL Global Forwarding to provide efficient Carnet and Administration service. Join us to work for an employer who rewards hard work and dedication with an attractive salary and job satisfaction.

 

Key Responsibilities of the Role Includes

Develop relationships with customers (internal/external) Ensure  all customer enquiries are logged and responded to promptly/professionally Adhere to Customs Compliance procedures and documentation Ensure each ‘Job File’ is accurately completed (costed and billed) Assist in the preparation of presentations & reporting Support with finance administration of events. Assist with other administrative duties such as credit control / accounts payable queries Ensure that all interactions are compliant with DPDHL Code of Conduct and other compliance requirements e.g. anti corruption. Contribute to the ‘First Choice’ continuous improvement program Participate in Monthly Team briefing sessions and weekly performance dialog meetings Complete all statutory and mandatory training as and when required Work confidently with Microsoft Office and particularly Excel. Working with variety of internal systems and have good knowledge of: CW1, Workflow, EDM, Sick Files, FRP Maintain excellent relationships with team members and other stake holders. Identifying performance issues of processes and proposes solutions to improve/correct performance. Interacts with all relevant internal and external parties involved to ensure processes are being followed. Above tasks but not limited to these.

 

Skillsets and Attributes 

Minimum 2 year experience in Project Administration Good Administrative skills Organised and systematic Basic understanding of finance & accounting Results driven and good attention to details Good written and spoken English Good interpersonal skills Able to prioritise and perform under pressure A level education or broad GCSE level education.

 

LOCATION:  London, Hayes

HOURS: 37.5 hours per week

REPORTS TO: Administration Manager 

CLOSING DATE: TBC

 

 

DHL is the leading global brand in the logistics industry. Our DHL divisions offer an unrivalled portfolio of logistics services ranging from national and international parcel delivery, e-commerce shipping and fulfillment solutions, international express, road, air and ocean transport to industrial supply chain management. With about 380,000 employees in more than 220 countries and territories worldwide, DHL connects people and businesses securely and reliably, enabling global sustainable trade flows.

 

Our culture is focused on personal commitment – to our customers, to each other, to our communities and to the environment. We reward excellent work and we nurture the talents of our employees. This enables you as an employee to develop your expertise and your career in different areas or divisions – and even in other countries.

 

We are committed to creating a workplace that ensures mutual respect and is focused on results. We hire talented people from all backgrounds – irrespective of gender, disability, nationality, ethnicity, social background, religion and beliefs, age or sexual orientation and identity. Diversity enriches our workplace, drives our success, and helps us deliver excellence.