Job Summary

Responsible for meeting the company’s needs for goods and services.

Job Functions

•              Manage IT Budget and Procurement Process to manage budget analysis, forecasting activities, and procurement processes.

•              Manage IT purchasing costs, and/or lead special projects associated with IT spending analysis, purchasing, procedures and processes.

Key Job Responsibilities

•              Partner with FP&A and individual IT Departments to analyze monthly budget spend, implement forecasting, and develop financial reporting.

•              Coordinate the activities of IT purchasing, IT Vendor relationships, and software licensing in the area of IT Infrastructure. 

•              Formulating, developing and preparing all documentation applicable to solicitations, contracts and contract management actions for all major projects.

•              Managing the procurement process including bid contract formation, requests for proposals, preparing and processing of procurement documents, purchase orders, negotiating contracts, bid specifications and solicitations.

•              Place IT department’s hardware and software orders and handle routine processes.

•              Ensure supplies and equipment are shipped on schedule by Vendors.

•              Administer associated deliverables and reporting requirements to department and IT management.

•              Maintain interface with Vendors to ensure the procurement of high-quality merchandise, expedient delivery, and dependable service at optimum price. Refer problems involving deliveries or invoices to the buyer for resolution.

•              Assist with, participate in, and/or lead special projects associated with corporate IT spending analysis, procedures, and modifications.

•              Ensuring work is in accordance with company policies and procedure

•              Identify potential process improvements and work with other management teams to evaluate, prioritize, and implement the new procedures.

•              Knowledge, understanding, and compliance with all applicable Federal, State, and Local laws and regulations relating to job duties. 

•              Provide feedback to management concerning possible problems or areas of improvement.

•              Make recommendations to implement improved processes.

•              Perform other duties as assigned by management

Other Related Duties

•              Perform other duties as assigned by management.

Job Requirements

Minimum Education and Experience: 

•              Bachelor’s degree preferred.

•              5-7 years of previous buying or procurement experience.

•              Expert proficiency in MS Excel a must

•              High proficiency, in Power Point, Power BI, SharePoint and Service Now a must

•              Experience with corporate ERP purchasing modules is preferred.

•              Experience working with competitive bids and Requests for Proposals and quotes.

•              Experience negotiating contracts with suppliers and/or subcontractors preferred.

Knowledge, Skills and Abilities:

•              Knowledge of basic Procurement Policies, local laws and regulations impacting purchases.

•              Excellent written and verbal interpersonal, organizational, customer service and communication skills required.

•              Must be extremely detail-oriented, self-motivated, highly organized, resourceful, and reliable.

•              Must be able to perform under pressure in a fast-paced growing environment; able to multi-task and meet deadlines.

•              Ability to follow directions and apply proper policies, procedures and guidelines.

•              Strong attention to detail and high concern for identifying savings opportunities and achieving those savings.

•              Ability to maintain the highest level of confidentiality.