We firmly believe in work-life balance and provide generous paid time off. This position is full-time. Compensation is paid at the rate of $26.49 per hour and includes 21 Vacation days, 14 Holidays, 3 Personal days and 12 Sick days annually. Excellent benefits package includes health insurance, free dental insurance, NYS Retirement (NYSLRS), and much more.
Application Instructions
In the My Information section be sure to enter your full name, address, email, and phone number(s).
Include a cover letter, resume and at least three references (at least one who is a current or former supervisor or teacher). To attach documents, under the My Experience section use the Select Files button to search for files or use the Drop Files Here box to drag documents into your application. If you plan to upload more than one document, click the Upload icon for each additional document. Please note, once your application is submitted you will not be able to change your submission or add attachments. If you would like to add or update documents to your online application after submission, please contact Jim McNaughton, Association Lead Human Resources Manager, via e-mail jpm373@cornell.edu.
External Applicants: (including current employees of other Cornell Cooperative Extension Associations) please refer to Applying for a Job with Cornell Cooperative Extension (External Candidate) for additional guidance.
All Internal Applicants: Those who are currently employed by the Cornell Cooperative Extension Association indicated in this job posting must apply online via their employee Workday account, which may be accessed here: http://workday.cornell.edu/
Apply By
All applications must be received online by 11:59 pm on February 21, 2025. Position closing dates may change based on Association needs.
Required Qualifications
Associates Degree. A GED/High School Diploma plus 1 year of transferable functional experience may substitute for an Associate’s degree.
Experience relevant to the role of the position.
Ability to help ensure diverse, equitable, and inclusive environments.
Ability to perform basic to more complex administrative tasks.
Ability to meet the regular travel demands of the position. A valid NYS driver's license and ability to drive and driving record acceptable for agency insurance coverage are required.
Ability to work flexible hours, which may include evenings and/or weekends, as appropriate.
Ability to use MS Office Suite, virtual meeting software. Ability to use and manage data, databases, spreadsheets.
Ability to effectively communicate verbally and in writing.
Work Environment – In addition to the Working Conditions; the work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals to perform the essential functions. This position works in a typical office environment. The position regularly lifts, moves, or transports materials and equipment. The position regularly performs event set up and break down (meals, tables, chairs, tents, clean up, etc.). The position regularly shops for supplies and food. The position occasionally works outdoors and in outdoor weather conditions.
Position Responsibilities & Essential Functions
Administrative Responsibilities:
Direction and Management – 30%
Assist planning and managing events, meetings, expenses, and communications strategies.
Assist with managing program data collection and reporting systems. Communicate with supervisors and staff to ensure accurate and timely data collection. Help evaluate processes as needed.
Quickly identify and report issues that arise. Solve problems using appropriate policies and procedures.
Assist with staff management - review and approve employee timecards, time off requests, and work schedules as a back up to the supervisors as needed.
Coordination and Operation – 65%
Provide administrative support for assigned supervisors and help conserve their time.
Receive visitors for the 4-H suite of offices, handle requests for information and/or direct visitors to the appropriate staff, office, or resources.
Coordinate meetings and events.
Order and shop for supplies, materials, and food or meals for programs.
Organize and inventory office and program supplies.
Perform event set up and break down (meals, tables, chairs, tents, clean up, etc.).
Assist staff with technology needs (connections, Zoom, cameras, etc.).
Book conference rooms and locations for events and programs.
Coordinate data collection and reporting processes including by entering data, completing and submitting reports, assisting with data policy and procedures, training staff, serving on committees, etc.
Perform basic accounting tasks – collect receipts, prepare and review staff expenses, credit cards, vouchers, and other documentation.
Coordinate vendor relationships, quotes, invoices, deliveries, etc.
Proofread and edit documents and communications.
Assist with routine communications and marketing efforts (announcements, emails, social media posts, etc.).
Coordinate requests for tabling/exhibit events. Work with staff on scheduling, displays, and educational resources distribution.
Maintain and organize files.
Provide administrative support for staff.
Assist with fundraising efforts.
Complete and submit all required reports, records, and documentation in a timely manner.
Professional Improvement – 5%
In cooperation with Supervisor and/or Executive Director, jointly develop and pursue a professional development plan as a means to increase competencies relative to position accountabilities and to address changes and Association priorities.
Collaborate in activities that are in general support of Cornell Cooperative Extension and perform other duties as assigned.
Health and Safety – Applied to all duties and functions
Support the Association to maintain a safe working environment.
Be familiar with and strive to follow any applicable federal, state, local regulations, Association health and safety policy/procedure/requirement and standard.
Act proactively to prevent accidents/injuries and communicate hazards to supervisors when identified.
EEO/EPO and Policy – Applied to all duties and functions
Appreciate and embrace diversity in all interactions with clientele, staff, volunteers and the public.
Assist the Cornell Cooperative Extension system in reaching out to diverse audiences.
Aware of, and adheres to, established Cornell Cooperative Extension Association of Albany County policies, procedures and Cornell Cooperative Extension Skills for Success.
Contribute to the overall success of the organization by performing all assigned duties in a professional, timely and accurate manner.
Position Details
This is a full-time, nonexempt position, 37.5 hours/week. Compensation paid at the rate of $26.49 per hour. Excellent benefits, based on eligibility, including:
Generous paid time off (vacation, personal, sick, and holiday pay)
NYS Health Insurance Program (including free Dental Insurance)
NYS Retirement (NYSERS)
Long-Term Disability Insurance
Total Care Employee Assistance Program (EAP)
Voluntary Tax Deferred Annuity Plan
Voluntary Flexible Spending Accounts
Voluntary Group Universal Life Insurance
Voluntary Personal Accidental Insurance
Voluntary Legal Plan Insurance
Voluntary Long Term Care Insurance
Voluntary Auto and Homeowner’s Insurance
Voluntary Pet Insurance
Voluntary New York’s College Savings Program
ClearPoint Credit Counseling Solutions
No relocation or VISA Sponsorship available.
For additional questions please contact Jim McNaughton, Association Lead Human Resources Manager, e-mail jpm373@cornell.edu or phone (518) 765-3503.
http://albany.cce.cornell.edu/
Job Title:
Association Operations Coordinator IILevel:
004Pay Rate Type:
HourlyCompany:
Contract CollegeContact Name:
Jim McNaughtonCornell Cooperative Extension is a collaboration among Cornell University, the United States Department of Agriculture, the State of New York, and the residents of New York State. Per NYS Law, county and regional extension service associations are subordinate government agencies. This employment opportunity is with the entities listed and not with Cornell University.
Cornell Cooperative Extension is an employer and educator recognized for valuing AA/EEO, Protected Veterans, and Individuals with Disabilities. Individuals who bring a diverse perspective and are supportive of diversity are strongly encouraged to apply.
Notice to Applicants: Please read the required Notice to Applicants statement. This notice contains important information about applying for a position at Cornell Cooperative Extension as well as some of your rights and responsibilities as an applicant.