Department

BSD PED - Medical Education Office

About the Department

The Pediatric Medical Education Office (Comer Children's Hospital at the University of Chicago) manages and oversees all ACGME-Accredited training programs within the Department of Pediatrics, including the Pediatric Residency Program as well as fourteen (14) Pediatric Subspecialty Fellowship Training Programs in all aspects of education and accreditation requirements. The University of Chicago Comer Children's Hospital is dedicated to excellence in graduate medical education. Our GME programs are designed to cultivate caring, compassionate pediatric physicians who become lifelong learners always capable of providing the highest level of medical care.

Job Summary

The Fellowship Education Specialist oversees the continued accreditation and compliance for all accredited and non-accredited subspecialty training programs and their trainees within the Department. The Education Specialist must be competent and knowledgeable in all ACGME and Board requirements for programs/trainees and ensure annual reporting is submitted in a timely fashion. The role develops and implements programs in regard to operations of accredited and non-accredited fellowship training programs. Responsible for accreditation, duty schedules, evaluation, Match/recruitment process oversight, and orientation. Ensures compliance with regulatory bodies. This position requires a high level of organization to ensure each program, their trainees, their Program Director(s) needs, and the overall mission of the Medical Education Office are met. They supervise the Centralized Fellowship Coordinator(s) within the office in regard to process creation and implementation and works in conjunction with the Director of Medical Education, and the Director of Fellowship Training in the development and execution of new initiatives and/or programs.

​​​Our department follows a hybrid work structure that fosters productivity, collaboration, and employee well-being. Working from the office is encouraged for tasks that require a high degree of collaboration.

Responsibilities

Lead the medical education office and programmatic leadership to develop and implement new systems and administrative policies, educational programs, and compliance/evaluation/accreditation strategies. 

Under the general supervision of the Director of Medical Education, Director of Fellowship Programs, and Associate Chair of Education, direct and oversee the accreditation and reporting activities of all accredited and non-accredited subspecialty programs within the Department. 

Maintain in-depth knowledge of all ACGME Program Requirements, keep abreast of any updates and implement changes to policies and procedures as needed.  

Maintain up-to-date knowledge of all Board Requirements (across specialties) for all subspecialty training programs; ensure trainees are meeting their scholarly expectations on an annual basis and Medical Education office is submitting all required tracking data on time. 

Oversee and direct ACGME new program applications, onboarding, and training of new program leadership (i.e., PDs, APDs), and ACGME site visits and/or self-studies. 

Oversee the creation and annual review of all offsite program letters of agreement across all subspecialty training programs.  Ensure Centralized Fellowship Coordinators are maintaining proper records and submitting updates when needed.  

In consultation with the Centralized Fellowship Coordinators, Fellowship Program Director(s), Associate Chair of Education, Director of Fellowships, and Director of Medical Education, develop and/or track the annual program evaluations and action plans for each academic year – submit all required documentation to UCM GME and ACGME WebADS, ensure follow-up, and track progress. 

Ensure proper tracking of quarterly compliance deadlines, semi-annual reviews, required programmatic committees, and semi-annual milestone reporting to the ACGME.  

Oversee and conduct internal program reviews as required by Medical Education Office and/or UCM GME/Finance in addition to overseeing preparation for external audits by the ACGME. 

Oversees and coordinates processes and documentation of files associated with current fellows and alumni; ensure integrity of alumni database, work with Medical Education office to ensure verifications are completed and returned per ACGME guidelines. 

In conjunction with the Director of Medical Education and Director of Fellowship Programs, innovate and develop short and long-term programmatic initiatives and aims.  Evaluate and track the degree to which programs’ objectives are achieved and provide feedback/reports to Fellowship Program Directors, and DOP Leadership, including, but not limited to the Associate Chair of Education, Director of Fellowship Programs, and Director of Medical Education. 

Coordinates day-to-day operations of accredited and non-accredited residency and fellowship training programs and ensures compliance with organizations such as the American Council of Graduate Medical Education (ACGME) and Residency Review Committees (RRC). 

Works with all administrative personnel who work alongside the subspecialty programs to ensure all medical education processes are transparent – provide training and onboarding as applicable. 

Supervision and/or involvement in evaluation of Centralized Fellowship Coordinators. Will ensure individual action items identified in their annual goals are in alignment with overall mission of the Pediatric Medical Education office. 

Manages requirements of the training program, including accreditation, duty schedules, evaluation process, resident/fellowship recruitment, Match process, orientation, and employee relations. 

Reports and ensures compliance with procedures regarding licensing, moonlighting, annual contracts, and initial and re-credentialing of trainees.  

Guides day-to-day operations of accredited and non-accredited fellowship training programs and ensures compliance with organizations such as the Accreditation Council of Graduate Medical Education (ACGME) and Residency Review Committee(s) (RRC). 

Perform other related work as needed. 

Minimum Qualifications

Education:

Minimum requirements include a college or university degree in related field.

Work Experience:

Minimum requirements include knowledge and skills developed through 5-7 years of work experience in a related job discipline.

Certifications:

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Preferred Qualifications 

 

Education: 

Bachelor’s degree.
 

Experience: 

Experience with Graduate Medical Education (GME) programs and relevant databases (i.e., ACGME WebADS, MedHub, ERAS/Thalamus, etc.). 

Experience coordinating multiple ACGME-accredited programs at the same time. 

 

Preferred Competencies 

Commitment to providing a high level of service and working in a team environment.

High degree of professionalism. 

Communicate effectively in both a written and oral format with a broad range of individuals within and external to the academic community. 

Ability to simultaneously manage and organize multiple projects with competing deadlines. 

Strict adherence to general business practices.

 

Working Conditions  

Office environment (shared, open space). 

Eligible for hybrid work based on business needs and the demands of specific tasks. Working from the office is encouraged for tasks that require a high degree of collaboration. 

 

Application Documents  

Resume (required) 

Cover letter (required) 

When applying, the document(s) MUST be uploaded via the My Experience page, in the section titled Application Documents of the application.

Job Family

Healthcare & Medical Services

Role Impact

Individual Contributor

Scheduled Weekly Hours

40

Drug Test Required
 

Yes

Health Screen Required
 

Yes

Motor Vehicle Record Inquiry Required
 

No

Pay Rate Type

Salary

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FLSA Status

Exempt

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Pay Range

$66,000.00 - $94,000.00

The included pay rate or range represents the University’s good faith estimate of the possible compensation offer for this role at the time of posting.

Benefits Eligible

Yes

The University of Chicago offers a wide range of benefits programs and resources for eligible employees, including health, retirement, and paid time off. Information about the benefit offerings can be found in the Benefits Guidebook.

Posting Statement
 

The University of Chicago is an Affirmative Action/Equal Opportunity/Disabled/Veterans and does not discriminate on the basis of race, color, religion, sex, sexual orientation, gender, gender identity, national or ethnic origin, age, status as an individual with a disability, military or veteran status, genetic information, or other protected classes under the law. For additional information please see the University's Notice of Nondiscrimination.

 

Staff Job seekers in need of a reasonable accommodation to complete the application process should call 773-702-5800 or submit a request via Applicant Inquiry Form.

 

We seek a diverse pool of applicants who wish to join an academic community that places the highest value on rigorous inquiry and encourages a diversity of perspectives, experiences, groups of individuals, and ideas to inform and stimulate intellectual challenge, engagement, and exchange.

 

All offers of employment are contingent upon a background check that includes a review of conviction history.  A conviction does not automatically preclude University employment.  Rather, the University considers conviction information on a case-by-case basis and assesses the nature of the offense, the circumstances surrounding it, the proximity in time of the conviction, and its relevance to the position.

 

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