Summary Click on "Learn more about this agency" button below to view Eligibilities being considered and other IMPORTANT information. The primary purpose of this position is to provide clerical support to the Child Development Center, as well as, assisting in the classrooms by providing children with safe, healthy, and developmentally appropriate care. Responsibilities Prepares a wjde variety of recurring correspondence, internal reports, and other documents frorn information obtained from the staff; files, and other sources; reviews and finalizes documents prepared by others. Uses varied dunction of multiple office automation software to create, format, modify, edit, and print a variety of letters, memos, and other textual documents. Records and prepares agendas, minutes of staff meetings, parent meetings, and advisory committees. Performs other clerical and administrative work in support of the office/organization. Monitors and manages the reception area. Monitors from work station through closed-circuit surveillance cameras all activities of children and staff while in classrooms and center, and notes any discrepancies to the CDC Director IA W Child Abuse procedures. Monitors staff/child ratio to ensure proper scheduling of staff. Receives telephone callst greets visitors, ascertains the nature of the call or visit, and provides complete and clear information that addreSS,es most routine or procedural issues. Requires visitors to comply with sign-in/out procedures and escorts visitors while in the facility, Assists in the classrooms during periods of staff shortage and staff breaks as needed.Accepts applications for full time and hourly care of children. Enrolls children into appropriate child development program ensuring all required paperwork is completed and received. Assists parents with the completion of required forms. Closely monitors parents signing children in and out of the center to ensure safety of children in accordance with the Air Force directives and instructions. Computes, collects, records, and deposits fees and other service charges. Follows local policies for collecting late fees and charges. Ensures payment receipts are available. Ensures funds are properly handled and stored. Assist in developing plans, creating schedules, and monitors USDA program for the Child Development Center. Ensures funds are properly handled and stored. Assist in developing plans, creating schedules, and monitors USDA program for the Child Development Center. Assist in the control of facilities, equipment and supplies. Requirements Conditions of Employment Qualifications In order to qualify, you must meet the specialized experience requirements described in the Office of Personnel Management (OPM) Qualification Standards for General Schedule Positions, Clerical and Administrative Support Positions. SPECIALIZED EXPERIENCE: Applicants must have at least one (1) year of specialized experience at the next lower grade GS-04, or equivalent in other pay systems. Examples of specialized experience includes managing a comprehensive program of activities designed to meet the physical, recreational, social, and family needs of the entire base military and civilian community consisting of active duty, retired, reserve, dependents, and civilians. Preparing a wide variety of recurring correspondence, internal reports, and other documents frorn information obtained from the staff; files, and other sources; reviewing and finalizing documents prepared by others. Monitoring and managing the reception area. Monitoring from work station through closed-circuit surveillance cameras all activities of children and staff while in classrooms and center, and noting any discrepancies to the CDC Director IA W Child Abuse procedures. Monitoring staff/child ratio to ensure proper scheduling of staff. Receiving telephone calls greeting visitors, ascerting the nature of the call or visit, and providing complete and clear information that addresses most routine or procedural issues. OR EDUCATION: I have successfully completed four years of education above the high school level obtained in an accredited business, secretarial or technical school, junior college, college or university. One year of full-time academic study is defined as 30 semester hours, 45 quarter hours, or the equivalent in a college or university, or at least 20 hours of classroom instruction per week for approximately 36 weeks in a business, secretarial, or technical school. NOTE: You must submit a copy of transcripts. OR COMBINATION OF EXPERIENCE AND EDUCATION: I have a combination of education and experience as described in the job opportunity announcement and education. NOTE: only education in excess of the first 60 semester hours (i.e., beyond the second year) is creditable toward meeting the specialized experience requirement. One full academic year of study (30 semester hours) beyond the second year is equivalent to 6 months of specialized experience. NOTE: You must submit a copy of official transcripts. KNOWLEDGE, SKILLS AND ABILITIES (KSAs): Your qualifications will be evaluated on the basis of your level of knowledge, skills, abilities and/or competencies in the following areas: 1.Knowledge of rules, procedures, or operations applied to secretarial and clerical assignment to perform the routine, procedural work of the office, such as preparing and editing documents, maintaining files/records, and making and preparing travel arrangements. 2. Knowledge of Child Development Center programs and procedures to screen telephone calls and visitors and prepare and review correspondence. 3. Knowledge of correct grammar, spelling, punctuation, capitalization, and format to accurately prepare and edit written correspondence and reports. Knowledge of various word processing automation software functions to support office operations and produce a variety of textual documents such as letters, reports, memos, and form letters. 4. Skill in typing; a qualified typist is required. 5. Ability to locate, assemble, and compose routine, non-technical information for recurring reports and inquiries. Ability to communicate effectively, both orally and in writing. Ability to plan, organize work, and meet deadlines. Ability to learn funds handling techniques and procedures, use cash registers, adding machines, time clocks, and other office equipment. 6. Must possess maturity, and judgment and be capable of handling emergency situations common in dealing with small children in a child development center environment. Must possess or be able to obtain and maintain a valid driver's license to drive to activity locations. PART-TIME OR UNPAID EXPERIENCE: Credit will be given for appropriate unpaid and or part-time work. You must clearly identify the duties and responsibilities in each position held and the total number of hours per week. VOLUNTEER WORK EXPERIENCE: Refers to paid and unpaid experience, including volunteer work done through National Service Programs (i.e., Peace Corps, AmeriCorps) and other organizations (e.g., professional; philanthropic; religious; spiritual; community; student and social). Volunteer work helps build critical competencies, knowledge and skills that can provide valuable training and experience that translates directly to paid employment. You will receive credit for all qualifying experience, including volunteer experience. Education IF USING EDUCATION TO QUALIFY: If position has a positive degree requirement or education forms the basis for qualifications, you MUST submit transcripts with the application. Official transcripts are not required at the time of application; however, if position has a positive degree requirement, qualifying based on education alone or in combination with experience, transcripts must be verified prior to appointment. An accrediting institution recognized by the U.S. Department of Education must accredit education. Click here to check accreditation. FOREIGN EDUCATION: Education completed in foreign colleges or universities may be used to meet the requirements. You must show proof the education credentials have been deemed to be at least equivalent to that gained in conventional U.S. education program. It is your responsibility to provide such evidence when applying. Additional Information Interagency Career Transition Assistance Program (ICTAP): For information on how to apply as an ICTAP eligible click here. To be well-qualified and exercise selection priority for this vacancy, displaced Federal employees must be rated well qualified or above for this position. You must submit a copy of the agency notice, your most recent performance rating, and your most recent SF-50 noting position, grade level, and duty location. Employed Annuitants (Reemployed Annuitants): Applicants in receipt of an annuity based on civilian employment in the Federal Service are subject to the DoD Policy on The Employment of Annuitants. Click here for more information. 120-Day Register: This announcement may result in a 120-day register that may be used to fill like vacancies for 120 days after the closing date. Applicants may be referred for consideration as vacancies occur. Military Spouse Preference (MSP) Eligible: MSP applicants, if determined best qualified, must be selected and placed at the highest grade for which they applied. You must include a completed copy of the DD Form 3145-4, Military Spouse PPP Self-Certification Checklist dated within 30 days along with the documents identified on the checklist to verify your eligibility for MSP. Click here to obtain/download a copy of the DD Form 3145-4, Military Spouse PPP Self-Certification Checklist. Priority Placement Program (PPP) Applicant Eligible: PPP Applicants, if determined well qualified and selected, will be placed at the at the full performance level. You must include the applicable completed copy of the PPP Self-Certification Checklist dated within 30 days along with the documents identified on the checklist to verify your eligibility as a PPP Applicant. Click here to obtain/download a copy of the applicable PPP Self-Certification Checklist (DD3145-1 through DD3145-4, select the appropriate checklist for your claimed preference). To determine the applicable PPP Self-Certification Checklist required to substantiate the eligibilities you are claiming, refer to the AF Civilian Employment Eligibility Guide located in the Required Documents section of this vacancy announcement. Direct Deposit: All federal employees are required to have direct deposit. Disabled veteran leave is available to a Federal employee hired on/after 5 Nov 2016, who is a veteran with a service-connected disability rating of 30% or more. For more information, click here. If you have questions regarding this announcement and have hearing or speech difficulties click here.