POSITION SUMMARY

Provides Administrative Support for the CEO, COO, Board of Trustees, and when necessary, other members of the Executive Team and Management Group.

PRIMARY (ESSENTIAL) DUTIES

Provides administrative support for the CEO and COO and other members of the Executive Team and Management GroupMaintains and updates the Administrator-on-call listConstructs business letters and replies to routine correspondenceActs as receptionist for the Administrative Office by taking telephone calls, coordinating the appointment calendar and communicating all messages receivedAssembles and disseminates appropriate materials for the following meetings\:Board of TrusteesSenior OperationsDirector LeadershipPhysician Leadership GroupPhilosophy Advisory CommitteeSpeaking of Ethics bulletinsTakes minutes at appropriate meetings. Transcribes minutes accurately using good editorial judgmentOpens, screens and distributes mailPlaces and/or approves orders for office suppliesMakes travel and lodging arrangements for members of executive team and assist with expense reportResponsible for maintaining a system for filing essential administrative correspondence, reference and historical materials with total recallAssists in scheduling Medical Center conference rooms for hospital committee meetings. Makes arrangements for meetings as needed, including room set-up and refreshments or mealsSchedule meetings for Executive Team (or other associates as needed)Coordinates administrative needs of the Board including all processes related to the appointment and election of offices, assignment of committees and conferences to system requirementsThe above statements reflect the general duties considered necessary to describe the principal functions of the job as identified, and shall not be considered as a detailed description of all the work requirements that may be inherent in the position

POSITION SUMMARY

Provides Administrative Support for the CEO, COO, Board of Trustees, and when necessary, other members of the Executive Team and Management Group.

PRIMARY (ESSENTIAL) DUTIES

Provides administrative support for the CEO and COO and other members of the Executive Team and Management GroupMaintains and updates the Administrator-on-call listConstructs business letters and replies to routine correspondenceActs as receptionist for the Administrative Office by taking telephone calls, coordinating the appointment calendar and communicating all messages receivedAssembles and disseminates appropriate materials for the following meetings\:Board of TrusteesSenior OperationsDirector LeadershipPhysician Leadership GroupPhilosophy Advisory CommitteeSpeaking of Ethics bulletinsTakes minutes at appropriate meetings. Transcribes minutes accurately using good editorial judgmentOpens, screens and distributes mailPlaces and/or approves orders for office suppliesMakes travel and lodging arrangements for members of executive team and assist with expense reportResponsible for maintaining a system for filing essential administrative correspondence, reference and historical materials with total recallAssists in scheduling Medical Center conference rooms for hospital committee meetings. Makes arrangements for meetings as needed, including room set-up and refreshments or mealsSchedule meetings for Executive Team (or other associates as needed)Coordinates administrative needs of the Board including all processes related to the appointment and election of offices, assignment of committees and conferences to system requirementsThe above statements reflect the general duties considered necessary to describe the principal functions of the job as identified, and shall not be considered as a detailed description of all the work requirements that may be inherent in the position

Qualifications\:

High school graduateBusiness school training and/or college classes equivalent to an AA business degree preferredRequires extensive experience in office proceduresPrevious experience in use of appropriate computer applicationsThree to five years administrative secretary work experience requiredMust be able to operate various office equipmentPrevious experience in a healthcare setting preferred

Qualifications\:

High school graduateBusiness school training and/or college classes equivalent to an AA business degree preferredRequires extensive experience in office proceduresPrevious experience in use of appropriate computer applicationsThree to five years administrative secretary work experience requiredMust be able to operate various office equipmentPrevious experience in a healthcare setting preferred