The Department of Public Health (DPH) Tewksbury Hospital is currently hiring for the position of Clerk III – Facilities Maintenance Department. The hospital provides a broad treatment of care and comfort to adults with medical and/or mental illnesses.

The Facilities Maintenance Clerk III works under the direction of the Facilities Program Coordinator and the Director of Facilities. The incumbent performs all clerical duties necessary for the successful operation of the Facility’s Maintenance Department, as well as operate and maintain Tewksbury Hospital’s capital asset management information system (CAMIS) required by the Commonwealth and train all users and departments on all CAMIS procedures and updates.

Please Note: This position is 37.5 hours per week; Monday through Friday, from 7:30 A.M. – 3:30 P.M.

Duties and Responsibilities (list not all inclusive):

Perform all clerical duties needed for the successful operation of the facilities capital asset management information system. (CAMIS)Performs/arranges training for the operation of the CAMIS system for all involved staff and departments throughout the facility.Receives all facility maintenance related phone calls, faxed messages, radio calls, e-mails or written maintenance requests from units, departments and foreman for the Saunder’s Hospital Building.Documents, prioritizes and distributes requests for repairs and other related maintenance activities.Generates computer based (CAMIS) work orders to track work from initial receipt to operational closure.Generates Preventative Maintenance, Inspection, and Project work orders for all trade’s contractors and personnel.Enters sorts and retrieves data as well as generate spreadsheets from CAMIS database.Maintains and organizes files of purchase orders for all trades and vendor services.Responsible for monthly beeper calendar that is submitted to the Communication Department (this is the on-call list for the plumbers, electrical, carpentry and locksmith)Performs other facility-related tasks including, but not limited to, inventory control, and organizing CAD files.Communicates with contractors and vendors as required.Perform clerical duties including, but not limited to, typing, filing, sorting, proofreading, composing documents, folders, reports, spreadsheets, and minutes/meeting notes.Performs other related duties asrequested.

About Tewksbury Hospital

Tewksbury Hospital offers a broad range of services, including a physician on site at all times, around-the-clock nursing care, rehabilitation services including physical therapy, occupational therapy, and speech therapy, psychology services, social services, nutritional services, and an on-site dialysis clinic.

Learn more about our important work:https://www.mass.gov/locations/tewksbury-hospital

Pre-Hire Process:

A criminal background check will be completed on the recommended candidate as required by the regulations set forth by the Executive Office of Health and Human Services prior to the candidate being hired. For more information, please visithttp://www.mass.gov/hhs/cori

Education, licensure and certifications will be verified in accordance with the Human Resources Division’s Hiring Guidelines.

Education and license/certification information provided by the selected candidate(s) is subject to the Massachusetts Public Records Law and may be published on the Commonwealth’s website.

For questions about this requisition, please contact EOHHS Employment and Staffing Customer Service at 1-800-510-4122, option 4.

Questions or issues regarding access/login credentials to MassCareers, please contact the Mass HR ESC at 617-979-8500.

If you require assistance with the application/interview process and would like to request an ADA accommodation, please click on the link and complete theReasonable Accommodation Online Request Form

The Department of Public Health (DPH) Tewksbury Hospital is currently hiring for the position of Clerk III – Facilities Maintenance Department. The hospital provides a broad treatment of care and comfort to adults with medical and/or mental illnesses.

The Facilities Maintenance Clerk III works under the direction of the Facilities Program Coordinator and the Director of Facilities. The incumbent performs all clerical duties necessary for the successful operation of the Facility’s Maintenance Department, as well as operate and maintain Tewksbury Hospital’s capital asset management information system (CAMIS) required by the Commonwealth and train all users and departments on all CAMIS procedures and updates.

Please Note: This position is 37.5 hours per week; Monday through Friday, from 7:30 A.M. – 3:30 P.M.

Duties and Responsibilities (list not all inclusive):

Perform all clerical duties needed for the successful operation of the facilities capital asset management information system. (CAMIS)Performs/arranges training for the operation of the CAMIS system for all involved staff and departments throughout the facility.Receives all facility maintenance related phone calls, faxed messages, radio calls, e-mails or written maintenance requests from units, departments and foreman for the Saunder’s Hospital Building.Documents, prioritizes and distributes requests for repairs and other related maintenance activities.Generates computer based (CAMIS) work orders to track work from initial receipt to operational closure.Generates Preventative Maintenance, Inspection, and Project work orders for all trade’s contractors and personnel.Enters sorts and retrieves data as well as generate spreadsheets from CAMIS database.Maintains and organizes files of purchase orders for all trades and vendor services.Responsible for monthly beeper calendar that is submitted to the Communication Department (this is the on-call list for the plumbers, electrical, carpentry and locksmith)Performs other facility-related tasks including, but not limited to, inventory control, and organizing CAD files.Communicates with contractors and vendors as required.Perform clerical duties including, but not limited to, typing, filing, sorting, proofreading, composing documents, folders, reports, spreadsheets, and minutes/meeting notes.Performs other related duties asrequested.

About Tewksbury Hospital

Tewksbury Hospital offers a broad range of services, including a physician on site at all times, around-the-clock nursing care, rehabilitation services including physical therapy, occupational therapy, and speech therapy, psychology services, social services, nutritional services, and an on-site dialysis clinic.

Learn more about our important work:https://www.mass.gov/locations/tewksbury-hospital

Pre-Hire Process:

A criminal background check will be completed on the recommended candidate as required by the regulations set forth by the Executive Office of Health and Human Services prior to the candidate being hired. For more information, please visithttp://www.mass.gov/hhs/cori

Education, licensure and certifications will be verified in accordance with the Human Resources Division’s Hiring Guidelines.

Education and license/certification information provided by the selected candidate(s) is subject to the Massachusetts Public Records Law and may be published on the Commonwealth’s website.

For questions about this requisition, please contact EOHHS Employment and Staffing Customer Service at 1-800-510-4122, option 4.

Questions or issues regarding access/login credentials to MassCareers, please contact the Mass HR ESC at 617-979-8500.

If you require assistance with the application/interview process and would like to request an ADA accommodation, please click on the link and complete theReasonable Accommodation Online Request Form

First consideration will be given to those applicants that apply within the first 14 days.

Applicants must have at least (A) two years of full-time, or equivalent part-time, experience in office work, or (B) an equivalent combination of the required experience and the substitutions below:

I. A diploma as evidence of graduation from the commercial or business course of a recognized high school or vocational/technical high school may be substituted for a maximum of one year of the required experience.

II. A diploma as evidence of graduation from a course other than the commercial or business course of a recognized high school or vocational/technical high school or possession of a Massachusetts high school equivalency certificate may be substituted for a maximum of eight months of the required experience.

III. A diploma for completion of a one year, full-time, or equivalent part-time, program in a recognized, non-degree granting business or secretarial school above the high school level may be substituted for a maximum or one year of the required experience.

IV. A diploma for completion of a two-year, full-time, or equivalent part-time, program in a recognized, non-degree granting business or secretarial school above the high school level may be substituted for the required experience.

Education toward such a degree or diploma will be prorated on the basis of the proportion of the requirements actually completed.

Salary placement is determined by a combination of factors, including the candidate’s years of directly related experience and education, and alignment with our internal compensation structure as set forth by the Human Resources Division’s Hiring Guidelines. For all bargaining unit positions (non-management), compensation is subject to the salary provisions outlined in the applicable collective bargaining agreement and will apply to placement within the appropriate salary range.

Comprehensive Benefits

When you embark on a career with the Commonwealth, you are offered an outstanding suite of employee benefits that add to the overall value of your compensation package. We take pride in providing a work experience that supports you, your loved ones, and your future.

Want the specifics?Explore our Employee Benefits and Rewards

Title 101 CMR 23.00 (“Regulation”) requires certain agency staff to have received the COVID-19 vaccination and Influenza vaccination, or have taken required mitigation measures, to prevent viral infection and transmission in State Hospitals and State Congregate Care Facilities. The Regulation applies to this position. Successful candidates will be required to acknowledge and attest to your vaccination status for both COVID-19 and Influenza.

An Equal Opportunity / Affirmative Action Employer.Females, minorities, veterans, and persons with disabilities are strongly encouraged to apply.

The Commonwealth is an Equal Opportunity Employer and does not discriminate on the basis of race, religion, color, sex, gender identity or expression, sexual orientation, age, disability, national origin, veteran status, or any other basis covered by appropriate law. Research suggests that qualified women, Black, Indigenous, and Persons of Color (BIPOC)may self-select out of opportunities if they don't meet 100% of the job requirements. We encourage individuals who believe they have the skills necessary to thrive to apply for this role.

First consideration will be given to those applicants that apply within the first 14 days.

Applicants must have at least (A) two years of full-time, or equivalent part-time, experience in office work, or (B) an equivalent combination of the required experience and the substitutions below:

I. A diploma as evidence of graduation from the commercial or business course of a recognized high school or vocational/technical high school may be substituted for a maximum of one year of the required experience.

II. A diploma as evidence of graduation from a course other than the commercial or business course of a recognized high school or vocational/technical high school or possession of a Massachusetts high school equivalency certificate may be substituted for a maximum of eight months of the required experience.

III. A diploma for completion of a one year, full-time, or equivalent part-time, program in a recognized, non-degree granting business or secretarial school above the high school level may be substituted for a maximum or one year of the required experience.

IV. A diploma for completion of a two-year, full-time, or equivalent part-time, program in a recognized, non-degree granting business or secretarial school above the high school level may be substituted for the required experience.

Education toward such a degree or diploma will be prorated on the basis of the proportion of the requirements actually completed.

Salary placement is determined by a combination of factors, including the candidate’s years of directly related experience and education, and alignment with our internal compensation structure as set forth by the Human Resources Division’s Hiring Guidelines. For all bargaining unit positions (non-management), compensation is subject to the salary provisions outlined in the applicable collective bargaining agreement and will apply to placement within the appropriate salary range.

Comprehensive Benefits

When you embark on a career with the Commonwealth, you are offered an outstanding suite of employee benefits that add to the overall value of your compensation package. We take pride in providing a work experience that supports you, your loved ones, and your future.

Want the specifics?Explore our Employee Benefits and Rewards

Title 101 CMR 23.00 (“Regulation”) requires certain agency staff to have received the COVID-19 vaccination and Influenza vaccination, or have taken required mitigation measures, to prevent viral infection and transmission in State Hospitals and State Congregate Care Facilities. The Regulation applies to this position. Successful candidates will be required to acknowledge and attest to your vaccination status for both COVID-19 and Influenza.

An Equal Opportunity / Affirmative Action Employer.Females, minorities, veterans, and persons with disabilities are strongly encouraged to apply.

The Commonwealth is an Equal Opportunity Employer and does not discriminate on the basis of race, religion, color, sex, gender identity or expression, sexual orientation, age, disability, national origin, veteran status, or any other basis covered by appropriate law. Research suggests that qualified women, Black, Indigenous, and Persons of Color (BIPOC)may self-select out of opportunities if they don't meet 100% of the job requirements. We encourage individuals who believe they have the skills necessary to thrive to apply for this role.