Job Posting Title:

Clinical Research Program Coordinator

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Hiring Department:

Department of Surgery and Perioperative Care

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Position Open To:

All Applicants

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Weekly Scheduled Hours:

40

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FLSA Status:

Exempt

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Earliest Start Date:

Immediately

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Position Duration:

Expected to Continue Until Jan 31, 2026

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Location:

AUSTIN, TX

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Job Details:

General Notes

The Department of Surgery and Perioperative Care at the Dell Medical School is looking for a Clinical Research Program Coordinator.

This is a grant funded position with an end date of 01/31/2026, renewable based upon availability of funding, work performance, and progress toward research goals.

Work will take place in an office setting in the Health Discovery Building (HDB); some work will take place in clinical areas of the Health Transformation Building (HTB) and/or Dell Seton Medical Center at UT (DSMC-UT). Finalist is required to complete Ascension Seton Research Affiliate application and UT Health Worklife Screening process, part of this involves proof of and/or completion of immunizations for our affiliates approval.

Applicant must be authorized to work in the United States, without employer sponsorship, on a full-time basis for any employer.

Purpose

The Department of Surgery and Perioperative Care seeks to advance innovation from discovery to outcomes. The Department brings together clinical specialties, encouraging multidisciplinary collaboration. Specialties represented within the Department include anesthesiology, cardiothoracic and vascular surgery, emergency medicine, general surgery, orthopaedic surgery, otolaryngology, plastic surgery and urology. The Department seeks a Clinical Research Program Coordinator who will work effectively with faculty Principal Investigators (PI) to ensure successful participation in key mission-aligned research studies.

Responsibilities

Responsible for the day-to-day management and operations of multiple large-scale clinical research projects under the guidance of principal investigators from the Department of Surgery and Perioperative Care.

Execute clinical research protocols including screening, recruitment, obtaining informed consent, completing study related procedures, accounting for study drug and investigational devices, and documenting compliance.

Responsible for clinical tasks (examples include lab preparation of specimens, vital signs, ECGs) and administration of questionnaires.

Manage logistics associated with clinic- and hospital-based clinical research for industry-sponsored projects.

Manage data collection.

Work with pre-and post-award contacts to coordinate contracting, invoicing and purchasing.

Responsible for communications with sponsors, clinical research organizations (CROs), central and local IRBs, vendors, participants, and investigators.

Assist faculty in developing research protocols and grant proposals, informed consent forms, questionnaires, recruitment tools and other forms of documentation.

Maintain ethical approval for studies, from initial study approval through study amendments, annual continuations and terminations. Maintain all case report forms (CRF) and source documents according to FDA and IRB guidelines.

Coordinate interdisciplinary teams of investigators, research assistants, clinical staff members and others contributing to executing elements of research being conducted within Dell Medical School and affiliates. Ensure that all investigators and staff executing research are appropriately trained in research human subjects research and procedures.

Other related duties as assigned.

Required Qualifications

Bachelor's Degree and three (3) years of experience in clinical research or related field. Previous experience with subject recruitment and retention in clinical environments, and data management. Educational experience may substitute for required work experience. Comfort with and interest in working in a clinical environment, including the operating room. Ability to communicate with peers, patients, and patient families  in a clear, understandable and professional manner on the phone and in person. Ability to address individuals and information with a high degree of sensitivity and confidentiality in various delicate, formal, or urgent situations demonstrated use of good written and verbal communication skills. Effective project management skills, including the ability to plan, organize and schedule work in an efficient and productive manner, focusing on key priorities and meeting deadlines. Effective organizational skills and attention to detail. Proficient in Microsoft Word, Excel, and PowerPoint. Ability to maintain regular, reliable, and punctual attendance. Ability to learn and apply new information, be flexible. Obtaining external partners' site-specific clinical privileges, such as immunizations, is required. Relevant education and experience may be substituted as appropriate.

Preferred Qualifications
Master's degree in public health, healthcare administration or other related field and five (5) years of experience providing project management and support for large scale clinical research studies. At least 1 year of experience in healthcare and research in an academic setting. Fluency in Spanish.

Salary Range
$48,000+ depending on qualifications

Working Conditions

​May work around standard office conditions.

Repetitive use of a keyboard at a workstation.

Use of manual dexterity.

Required Materials

Resume/CV

3 work references with their contact information; at least one reference should be from a supervisor

Letter of interest

Important for applicants who are NOT current university employees or contingent workers: You will be prompted to submit your resume the first time you apply, then you will be provided an option to upload a new Resume for subsequent applications. Any additional Required Materials (letter of interest, references, etc.) will be uploaded in the Application Questions section; you will be able to multi-select additional files. Before submitting your online job application, ensure that ALL Required Materials have been uploaded. Once your job application has been submitted, you cannot make changes.

Important for Current university employees and contingent workers: As a current university employee or contingent worker, you MUST apply within Workday by searching for Find UT Jobs. If you are a current University employee, log-in to Workday, navigate to your Worker Profile, click the Career link in the left hand navigation menu and then update the sections in your Professional Profile before you apply. This information will be pulled in to your application. The application is one page and you will be prompted to upload your resume. In addition, you must respond to the application questions presented to upload any additional Required Materials (letter of interest, references, etc.) that were noted above.

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Employment Eligibility:

Regular staff who have been employed in their current position for the last six continuous months are eligible for openings being recruited for through University-Wide or Open Recruiting, to include both promotional opportunities and lateral transfers. Staff who are promotion/transfer eligible may apply for positions without supervisor approval.

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Retirement Plan Eligibility:

The retirement plan for this position is Teacher Retirement System of Texas (TRS), subject to the position being at least 20 hours per week and at least 135 days in length.

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Background Checks:

A criminal history background check will be required for finalist(s) under consideration for this position.

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Equal Opportunity Employer:

The University of Texas at Austin, as an equal opportunity/affirmative action employer, complies with all applicable federal and state laws regarding nondiscrimination and affirmative action. The University is committed to a policy of equal opportunity for all persons and does not discriminate on the basis of race, color, national origin, age, marital status, sex, sexual orientation, gender identity, gender expression, disability, religion, or veteran status in employment, educational programs and activities, and admissions.

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Pay Transparency:

The University of Texas at Austin will not discharge or in any other manner discriminate against employees or applicants because they have inquired about, discussed, or disclosed their own pay or the pay of another employee or applicant. However, employees who have access to the compensation information of other employees or applicants as a part of their essential job functions cannot disclose the pay of other employees or applicants to individuals who do not otherwise have access to compensation information, unless the disclosure is (a) in response to a formal complaint or charge, (b) in furtherance of an investigation, proceeding, hearing, or action, including an investigation conducted by the employer, or (c) consistent with the contractor’s legal duty to furnish information.

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Employment Eligibility Verification:

If hired, you will be required to complete the federal Employment Eligibility Verification I-9 form.  You will be required to present acceptable and original documents to prove your identity and authorization to work in the United States.  Documents need to be presented no later than the third day of employment.  Failure to do so will result in loss of employment at the university.

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E-Verify:

The University of Texas at Austin use E-Verify to check the work authorization of all new hires effective May 2015. The university’s company ID number for purposes of E-Verify is 854197. For more information about E-Verify, please see the following:

E-Verify Poster (English) [PDF]E-Verify Poster (Spanish) [PDF]Right To Work Poster (English) [PDF]Right To Work Poster (Spanish) [PDF]

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Compliance:

Employees may be required to report violations of law under Title IX and the Jeanne Clery Disclosure of Campus Security Policy and Crime Statistics Act (Clery Act). If this position is identified a Campus Security Authority (Clery Act), you will be notified and provided resources for reporting. Responsible employees under Title IX are defined and outlined in HOP-3031.

The Clery Act requires all prospective employees be notified of the availability of the Annual Security and Fire Safety report. You may access the most recent report here or obtain a copy at University Compliance Services, 1616 Guadalupe Street, UTA 2.206, Austin, Texas 78701.