REQUIRED EDUCATION / EXPERIENCE:

High School diploma and one year related experience in related field.

PREFERRED EDUCATION / EXPERIENCE:

Bachelor’s degree or equivalent and two years related experience in related field.

REQUIRED / PREFERRED JOB SKILLS:

Excel Microsoft Outlook Kronos Scheduling Database Professional Phone Skills Strong Organizational and Customer Service Skills

JOB SUMMARY:

To provide professional guidance and administrative assistance in the coordination of Clinical Staff activities. Organizes and prepares all staff workflow and scheduling duties based upon all campus needs in collaboration with administration, clinical management, and established ratio.

ESSENTIAL JOB FUNCTIONS:

Plans, organizes, assists, and coordinates with administrator needs and roles. Ensures staffing requirements for each work shift are met to comply with internal and external policies/procedures. Manages, organizes, and prepares work schedules for employees to ensure the appropriate amount of staff is available for each work shift. This involves working with internal employees, as well as external sources such as temporary staffing/travel agencies. Ensures allocations and scheduling are accurate in Kronos. Interprets rules, regulations, and policies and executes as applicable. Reports inconsistencies, scheduling, and employee concerns to appropriate stakeholder. Assists administrator in establishing and attaining goals of adequate staffing ratios. Conducts, creates, and maintains daily staffing reports, which include verifying employee’s work hours, requested time off, call ins, shift changes, met/unmet needs, as well as any other specified reports as needed. Coordinates and fulfills specialty area needs and schedules. Assists with/anticipates employee access needs according to assignment. Ensures clinical employees adhere to all staffing office protocol. Assist in building good relationship with all clinical departments. Anticipates all clinical needs and books/pre books staff as appropriate. Adheres to internal controls established for department. Performs related duties as required.

SALARY RANGE:

Salary commensurate with experience.

WORK SCHEDULE:

Variable Shift - covering shifts as needed.

Equal Employment Opportunity

UTMB Health strives to provide equal opportunity employment without regard to race, color, religion, age, national origin, sex, gender, sexual orientation, gender identity/expression, genetic information, disability, veteran status, or any other basis protected by institutional policy or by federal, state or local laws unless such distinction is required by law. As a VEVRAA Federal Contractor, UTMB Health takes affirmative action to hire and advance women, minorities, protected veterans and individuals with disabilities.

Compensation