Job Description

Clinical Trial Coordinator (CTC Shipment)

Job Description

Under the oversight of the line-manager, this role is responsible for comprehensive trial and site administration and involves preparing, collating, distributing and archiving clinical documents.

The Clinical Trial Coordinator, CTC Shipment, supports clinical supply & non-clinical supply management and ensures timely maintenance of tracking and reporting tools, as applicable.

The role is critical to meet planned Site Ready dates, including assisting with the preparation of submission packages to IRB/ERC and Health Authorities. The role will collaborate at local level 
closely with COM, CRM and CRA. And the person collaborates with finance/budgeting representatives to manage CTRAs and payments.

Responsibilities include, but are not limited to:
Trial and site administration:

Clinical supply and Non-clinical supply management (mainly focus on import and export activities), in collaboration with other country roles.Update clinical trial databases, report and trackers as required.Ensure collaboration and distribution of study tools and documents
 

Document management:

Prepare documents and correspondenceCollate, distribute/ship, and archive clinical documentsAssist with eTMF reconciliation and execute eTMF Quality Control PlanDocument proper destruction of clinical supplies.Prepare Investigator trial file binders

Agreement and Payments: Collaborate with finance/budgeting representatives for:

Be responsible for payment request and issuance of payment for import/export activitiesEnsure adherence to financial and compliance proceduresMonitor and track adherence and disclosuresMaintain tracking toolsObtain and process FCPA documentation in a timely manner

Skills:

Fluent in Local Languages and business proficient in English (verbal and written) and excellent communication skillsGood understanding of Global, Country/Regional Clinical Research Guidelines and ability to work within these guidelines.Hands on knowledge of Good Documentation PracticesGood IT skills (Use of MS office, use of some clinical IT applications on computer) and ability to adapt to new IT applications. Strong MS Excel skills required.ICH-GCP Knowledge appropriate to roleExcellent negotiation skills for CTCs in finance areaEffective time management, organizational and interpersonal skills, conflict managementEffective communication with external customers (e.g. sites and investigators)High sense of accountability / urgency. Ability to set priorities and handle multiple tasks simultaneously in a changing environmentWorks effectively in a matrix multicultural environment. Ability to establish and maintain culturally sensitive working relationships.Demonstrates commitment to Customer focus, both internally and externally.Able to work independently• Proactive attitude to solving problems / proposing solutionsPositive mindset, growth mindset

Qualification & Experience:

Bachelor’s DegreeHaving a background in logistics would be beneficial for this position, although it is not a requirement.

Current Employees apply HERE

Current Contingent Workers apply HERE

Search Firm Representatives Please Read Carefully 
Merck & Co., Inc., Rahway, NJ, USA, also known as Merck Sharp & Dohme LLC, Rahway, NJ, USA, does not accept unsolicited assistance from search firms for employment opportunities. All CVs / resumes submitted by search firms to any employee at our company without a valid written search agreement in place for this position will be deemed the sole property of our company.  No fee will be paid in the event a candidate is hired by our company as a result of an agency referral where no pre-existing agreement is in place. Where agency agreements are in place, introductions are position specific. Please, no phone calls or emails. 

Employee Status:

Regular

Relocation:

VISA Sponsorship:

Travel Requirements:

Flexible Work Arrangements:

Hybrid

Shift:

Valid Driving License:

Hazardous Material(s):

Job Posting End Date:

01/31/2025

*A job posting is effective until 11:59:59PM on the day BEFORE the listed job posting end date. Please ensure you apply to a job posting no later than the day BEFORE the job posting end date.

Requisition ID:R325252