CLUSTER ACCOUNTS PAYABLE SUPERVISOR

Position Purpose

The Cluster Accounts Payable Supervisor is responsible for managing and auditing the accounts payable functions across multiple hotels within the cluster. This role ensures all financial transactions are accurately recorded, approved, and processed in a timely manner, while maintaining compliance with company policies and procedures.

Duties & Key Responsibilities

Audit and Account Management

·         Account for and audit all purchase orders, receiving records, suppliers’ invoices, credit notes, and outgoing shipments.

·         Balance suppliers’ monthly statements to the hotels’ accounts payable records and follow up on missing invoices or credit notes.

Payment Processing

·         Review all payments (including payroll) by cheque, bank transfer, or other means, and forward to the Director of Finance for approval and signature.

·         Ensure all invoices have supporting documentation and proper authorization before payment.

Reconciliation and Reporting

·         Properly record, reconcile, and prepare invoices for payment, ensuring correct general ledger and cost centre codes.

·         Ensure the accurate and timely input of data to the accounts payable ledger.

·         Prepare trade accruals at month-end and ensure timely tax processing and submission.

Compliance and Security

·         Ensure the best rates for foreign currency payments and maintain confidentiality of bank account details and balances.

·         Ensure cheques and payment instruments are used in numerical order and securely stored.

·         Maintain an up-to-date filing system and handle all requests and inquiries efficiently.

Risk Management

·         Liaise with the bank and the Foreign Exchange Control Bureau for foreign exchange transactions, obtaining necessary approvals and documentation.

Requirements

·         Extensive experience in financial reporting, preferably within the hospitality industry.

·         Strong knowledge of accounting principles

·         Excellent communication and interpersonal skills, with the ability to manage relationships with owners, stakeholders, and team member

·         Proficiency in English and Vietnamese; additional languages are a plus.

·         Ability to work flexible hours, including nights, weekends, and holidays.

Qualifications

A bachelor’s degree in accounting, Finance, or a related field. CPA or equivalent qualification preferred.