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Job Title: CMA Part Time Onsite Administrative Assistant

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Job Type: Part Time

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Reports To:Community Association Manager

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FLSA Status:Non-Exempt

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Supervises Others:No

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Work Schedule:20 hours per week

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Compensation:$20.00 - $23.00 per hour DOE

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Position Purpose

\n\nPerforms full administrative and general support duties to assist Association Manager.\n\n

Major Tasks, Responsibilities and Key Accountabilities

\n\nMaintains electronic and hard copy filing system and efficient information retrieval system.\nPerforms clerical duties which include photocopying, faxing, and preparing large volumes of documents for mailing.\nAssists Property Managers to track and record charges to specific properties.\nAssists Property Managers with researching account information.\nRuns all Compliance, Architectural and gate reports for Property Managers.\nAssists Property Managers with scheduling amenities for residents.\nProvides excellent customer service to clients and other employees.\nCoordinates courier for outside print jobs and any other work-related documents/packages.\nMaintains key fobs and access cards.\nAssists with any special projects as assigned.\n\n

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Nature and Scope

\n\nMust possess excellent verbal communication skills -- will be communicating with all levels of personnel, so clear and concise communication is a must.\nExcellent customer service and organizational skills are required.\nMust be accurate, detail-oriented, and dependable.\nMust be a self-starter and be able to work independently without supervision.\nMust have strong multi-tasking skills and meet reasonable deadlines.\nMust have a positive and professional appearance, attitude, and demeanor.\nMust consistently contribute as a team player.\n\n Requirements

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Education Required

\n\nProficiency using Microsoft Office applications and Outlook email.\nExperience using VMS or other Accounting Software.\nBachelor’s Degree preferred, but equivalent experience / coursework may be accepted.\n\n\n\n

Environmental Job Requirements:

\n\nPrimarily located in a comfortable indoor area but will require some time spent outside inspecting the community.\nDemands accuracy.\nMay be involved in difficult situations.\nMinimum Qualifications: Must pass a background check.\nPreferred skills in Vantaca HOA Accounting software, Strongroom AP System.\n\n

Disclaimer

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The above information on this description has been designed to indicate the general nature and level of work performed by employees within this classification. It is not designed to contain or be interpreted as a comprehensive inventory of all duties, responsibilities, and qualifications required of employees assigned to this job. This is not an all- inclusive job description; therefore, management has the right to assign or reassign schedules, duties, and responsibilities to this job at any time.

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We are an equal opportunity employer and all qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity or expression, pregnancy, age, national origin, disability status, genetic information, protected veteran status, or any other characteristic protected by law.