CME Coordinator
Loyola University Chicago
Position Details Position Details Job Title COORD CONTINUING MED EDUCATION Position Number 8150190 Job Category University Staff Job Type Full-Time FLSA Status Exempt Campus Maywood-Health Sciences Campus Department Name CONTINUING MEDICAL EDUCATION Location Code CONTINUING MEDICAL EDUCATION (06415A) Is this split and/or fully grant funded? No Duties and Responsibilities Course Management: 25% Advise faculty, staff, administration and external agencies regarding organization and conduct in CME accredited courses. Coordinate planning process, set priorities and organize implementation for CME courses. Counsel and direct course directors and course faculty regarding all details of the course (e.g. advise/adhere to ACCME/SSOM/LUHS/Illinois Department of Professional Regulations (ILDPR) policies and federal laws, budget, course materials, logistics, public/alumni relations, CME credit reporting to required internal departments). Format, edit, maintain and publish course materials and databases (promotional materials, CME web page, syllabi, schedules, assignments, exams, evaluations) for CME courses. Resolve problems and respond to questions from external agencies and SSOM/LUHS departments.
Administrative/Operations: 30% Manage process and secure accreditation from outside professional societies. Implement and maintain accreditation compliance policies/procedures to assure that Stritch School of Medicine (SSOM) remains an institution accredited by the Accreditation Council for Continuing Medical Education (ACCME) to provide continuing medical education for physicians. Implement and maintain all SSOM/Loyola University Health System (LUHS) policies/procedures and federal laws are obeyed. Direct and advise all entities that joint- and co-sponsor courses with SSOM to maintain and assure their compliance with all institutional, ACCME and federal policies/procedures and laws. Direct and advise all entities providing educational grants in support of courses to maintain and assure their compliance with all SSOM/LUHS and ACCME standards for commercial support policies and resolution of conflict of interest procedures. Maintain highest standard of confidentiality in all matters pertaining to SSOM/LUHS physician records. Participate in ACCME self-study process and site visit. Responsible for preparing required materials, assuring files are current and compliant, etc. Coordinate courses with outside event planning groups employed by LUHS departments. Support special projects for the Administrative Director and the Director of Continuing Medical Education.
Fiscal Administration: 5% Manage course budgets and trouble-shoot expense issues. Support the Administrative Director and Director of CME regarding CME related budget planning and documentation. Utilize institutional software in support of business operations.
Quality improvement: 10% Calculate assessment results, summarize, prepare and distribute evaluation reports to course directors, department manager and CME division. Create and coordinate outcome survey process using Survey Monkey. Responsibilities include assist course director in developing survey questions, design survey instrument using web-based survey program, input of questions and generate outcome reports. Participate in lifelong learning activities to improve knowledge and stay on the forefront of CME best practices. Incorporate institutional quality improvement survey results to guide faculty development programs.
Technology and Innovation: 30% Support the onboarding, implementation, editing, and maintenance of the CME Tracker learning management system. Audit, maintain, and update records to reflect accurate data required for ACCME accreditation. Coordinate efforts to sustain Maintenance of Certification (MOC) offerings through SSOM/LUHS and assure compliance with all SSOM/LUHS, ACCME and Specialty Board policies/procedures. Accurate data entry in the ACCME PARS system on a monthly basis. Collaborate with the Department of Medical Education on the repository of enduring materials, assuring necessary paperwork is completed as it relates to copyright, intellectual property and other related documentation deemed necessary for ACCME-required documentation Assist with streaming, recording, and editing of events supported by CME. Coordinate CME’s social media accounts.
Minimum Education and/or Work Experience Bachelor’s degree from an accredited degree program. Though not required, experience in continuing education and/or ACCME accreditation standards is preferred. 1-2 years experience in higher education, preferred medical education. Experience with program coordination and use of a learning management system.
Qualifications Required:Excellent communication, strong interpersonal skills, and detail-oriented
Strongly preferred:
Experience in continuing education and ACCME accreditation standards. 2-4 years of experience with program coordination and use of a learning management system
Preferred:
CME Tracker experience
Other Qualifications: Ability to follow oral and written instructions and established procedures. Ability to perform basic filing, office procedures and word processing. Ability to maintain accuracy and consistency. Ability to communicate verbally. Ability to finish tasks in a timely manner. Ability to maintain confidentiality. Ability to compose letters and memorandums. Ability to deal calmly and courteously with people. Ability to deal with stressful situations. Ability to function independently and manage own time and work tasks. Ability to work as an effective team member. Ability to lead work teams. Skilled job requiring high level of adaptability & interpersonal skills. Ability to interact with internal and external constituents.
Certificates/Credentials/Licenses N/A Computer Skills Proficiency with Microsoft Word, Microsoft Power Point, Microsoft Excel, Microsoft Outlook, Microsoft Teams, One Drive, Adobe Acrobat, an internet browser Able to learn quickly how to use specialized university systems, procedures, and forms needed for the job. Routine database maintenance skills for learning management system Excellent Keyboarding Skills. Survey Monkey or Qualtrics surveys
Supervisory Responsibilities No Required operation of university owned vehicles No Does this position require direct animal or patient contact? No Physical Demands None Working Conditions None Open Date 08/22/2024 Close Date Special Instructions to Applicants Diversity and Inclusion Statement Diversity, Equity, and Inclusion
As one of the nation’s largest Jesuit, Catholic universities, Loyola University Chicago fosters a transformative cultural experience that honors diversity, equity, and inclusion. We are committed to not only recruiting, but also retaining a diverse, mission driven workforce and enabling a culture of inclusiveness in an environment that values service excellence, stewardship, personal well-being, and professional development for all of our employees. Loyola University Chicago supports its staff and faculty with a wide array of affordable, comprehensive and competitive benefits centered on health and wellness, financial security, equity, and work-life balance. We actively seek those who wish to join our faculty, staff, and students in a community of diverse opinions, perspectives, and backgrounds supporting our Jesuit mission and striving toward the same goal of being persons for and with others.
Quick Link for Posting https://www.careers.luc.edu/postings/28954 Supplemental Questions
Administrative/Operations: 30% Manage process and secure accreditation from outside professional societies. Implement and maintain accreditation compliance policies/procedures to assure that Stritch School of Medicine (SSOM) remains an institution accredited by the Accreditation Council for Continuing Medical Education (ACCME) to provide continuing medical education for physicians. Implement and maintain all SSOM/Loyola University Health System (LUHS) policies/procedures and federal laws are obeyed. Direct and advise all entities that joint- and co-sponsor courses with SSOM to maintain and assure their compliance with all institutional, ACCME and federal policies/procedures and laws. Direct and advise all entities providing educational grants in support of courses to maintain and assure their compliance with all SSOM/LUHS and ACCME standards for commercial support policies and resolution of conflict of interest procedures. Maintain highest standard of confidentiality in all matters pertaining to SSOM/LUHS physician records. Participate in ACCME self-study process and site visit. Responsible for preparing required materials, assuring files are current and compliant, etc. Coordinate courses with outside event planning groups employed by LUHS departments. Support special projects for the Administrative Director and the Director of Continuing Medical Education.
Fiscal Administration: 5% Manage course budgets and trouble-shoot expense issues. Support the Administrative Director and Director of CME regarding CME related budget planning and documentation. Utilize institutional software in support of business operations.
Quality improvement: 10% Calculate assessment results, summarize, prepare and distribute evaluation reports to course directors, department manager and CME division. Create and coordinate outcome survey process using Survey Monkey. Responsibilities include assist course director in developing survey questions, design survey instrument using web-based survey program, input of questions and generate outcome reports. Participate in lifelong learning activities to improve knowledge and stay on the forefront of CME best practices. Incorporate institutional quality improvement survey results to guide faculty development programs.
Technology and Innovation: 30% Support the onboarding, implementation, editing, and maintenance of the CME Tracker learning management system. Audit, maintain, and update records to reflect accurate data required for ACCME accreditation. Coordinate efforts to sustain Maintenance of Certification (MOC) offerings through SSOM/LUHS and assure compliance with all SSOM/LUHS, ACCME and Specialty Board policies/procedures. Accurate data entry in the ACCME PARS system on a monthly basis. Collaborate with the Department of Medical Education on the repository of enduring materials, assuring necessary paperwork is completed as it relates to copyright, intellectual property and other related documentation deemed necessary for ACCME-required documentation Assist with streaming, recording, and editing of events supported by CME. Coordinate CME’s social media accounts.
Minimum Education and/or Work Experience Bachelor’s degree from an accredited degree program. Though not required, experience in continuing education and/or ACCME accreditation standards is preferred. 1-2 years experience in higher education, preferred medical education. Experience with program coordination and use of a learning management system.
Qualifications Required:Excellent communication, strong interpersonal skills, and detail-oriented
Strongly preferred:
Experience in continuing education and ACCME accreditation standards. 2-4 years of experience with program coordination and use of a learning management system
Preferred:
CME Tracker experience
Other Qualifications: Ability to follow oral and written instructions and established procedures. Ability to perform basic filing, office procedures and word processing. Ability to maintain accuracy and consistency. Ability to communicate verbally. Ability to finish tasks in a timely manner. Ability to maintain confidentiality. Ability to compose letters and memorandums. Ability to deal calmly and courteously with people. Ability to deal with stressful situations. Ability to function independently and manage own time and work tasks. Ability to work as an effective team member. Ability to lead work teams. Skilled job requiring high level of adaptability & interpersonal skills. Ability to interact with internal and external constituents.
Certificates/Credentials/Licenses N/A Computer Skills Proficiency with Microsoft Word, Microsoft Power Point, Microsoft Excel, Microsoft Outlook, Microsoft Teams, One Drive, Adobe Acrobat, an internet browser Able to learn quickly how to use specialized university systems, procedures, and forms needed for the job. Routine database maintenance skills for learning management system Excellent Keyboarding Skills. Survey Monkey or Qualtrics surveys
Supervisory Responsibilities No Required operation of university owned vehicles No Does this position require direct animal or patient contact? No Physical Demands None Working Conditions None Open Date 08/22/2024 Close Date Special Instructions to Applicants Diversity and Inclusion Statement Diversity, Equity, and Inclusion
As one of the nation’s largest Jesuit, Catholic universities, Loyola University Chicago fosters a transformative cultural experience that honors diversity, equity, and inclusion. We are committed to not only recruiting, but also retaining a diverse, mission driven workforce and enabling a culture of inclusiveness in an environment that values service excellence, stewardship, personal well-being, and professional development for all of our employees. Loyola University Chicago supports its staff and faculty with a wide array of affordable, comprehensive and competitive benefits centered on health and wellness, financial security, equity, and work-life balance. We actively seek those who wish to join our faculty, staff, and students in a community of diverse opinions, perspectives, and backgrounds supporting our Jesuit mission and striving toward the same goal of being persons for and with others.
Quick Link for Posting https://www.careers.luc.edu/postings/28954 Supplemental Questions
Required fields are indicated with an asterisk (*).
* Do you have a bachelor’s degree from an accredited degree program? Yes No * Do you have 1-2 years of experience in higher education? Yes No * Why do you want to work for Loyola University Chicago?(Open Ended Question)
* How did you hear about this employment opportunity? Public Job Posting Internal Job Posting Agency Referral Advertisement/Publication Personal Referral Website Other Applicant Documents Required Documents Resume Cover Letter/Letter of Application Optional Documents
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