Collections Assistant
Montana State University
Position Details Position Information Announcement Number STAFF - VA - 25210 For questions regarding this position, please contact: Trisha King
trisha.king@montana.edu Classification Title Program Coord I Working Title Collections Assistant Brief Position Overview This position assists the Registrar & Collections Manager in overseeing and implementing the care and stewardship of MOR’s cultural history collections. Position Number 4M0576 Department Museum of the Rockies Division Museum of the Rockies Appointment Type Classified Contract Term Fiscal Year Semester If other, specify From date If other, specify End date FLSA Non-Exempt Union Affiliation FOCUS-MFPE FTE 1.0 Benefits Eligible Eligible Salary Salary range of $18.36 to $22.95 per hour, commensurate with experience, education, and qualifications. Contract Type Classified Salary If other, please specify Recruitment Type Open Position Details General Statement The Museum of the Rockies (MOR) holds one of the state’s most extensive cultural history collections, with over 300,000 archaeology, fine arts, ethnographic, and historical artifacts in its care. This position assists the Registrar & Collections Manager in overseeing and implementing the care and stewardship of MOR’s cultural history collections. Duties and Responsibilities Primary Responsibilities: Object care. Assists the Registrar and Collections Manager in providing the appropriate physical conditions for objects in storage and ensuring physical safety of objects in the collection and loaned objects, both on exhibit and in storage. Inventory and object tracking. Assists the Registrar and Collections Manager with the cataloging and tracking of objects in the collection. This responsibility includes preparing object records and condition reports, research, updating the museum’s electronic database, and assisting with inventory. Assists with the deinstallation and installation of traveling and in-house exhibitions. Departmental projects. Assists the Registrar and Collections Manager with the completion of the department’s major projects as assigned. Recent/current examples include policy updates, digitization, NAGPRA, and inventory.
Secondary Responsibilities: Assists the Registrar and Collections Manager with the implementation of the museum’s Integrated Pest Management program. Assists the Registrar and Collections Manager with the implementation of the museum’s environmental monitoring program. Assists with the completion of Cultural History Image Reproduction and Publication requests. Represents the museum and the department in public and professional settings. Serves as a resource on questions related to the history collection and collections care and management to students, researchers, other museum professionals, and the general public. Required Qualifications – Experience, Education, Knowledge & Skills Bachelor’s degree (B.S. or B.A. in Museum Studies, History, Anthropology, Archaeology, Art History, or a related field) plus 1 year or more of progressively responsible collections management and/or museum registration experience or an equivalent combination of education and experience, such as a minor in a related field combined with collections experience. Demonstrated knowledge of and experience with museum registration and collections management techniques, techniques for handling objects, and storage practices. Preferred Qualifications – Experience, Education, Knowledge & Skills Experience with Integrated Pest Management. Experience with collection management software (ARGUS preferred) Experience with intern and volunteer management. Experience condition checking traveling exhibits. Experience or demonstrated knowledge of NAGPRA and museum cultural ethics Experience in digital scanning of photos and negatives. Coursework or experience in one or more of our specialized collections: archaeology, art, textiles, Native American artifacts, or photography. The Successful Candidate Will Strong organizational skills. Be able to work collaboratively as well as independently. Possess a strong attention to detail. Be able to assess priorities and work well under pressure. Ability to communicate with a broad groups of museum stakeholders. Possess excellent analytical and problem-solving skills. Strong commitment to museum ethics and best practices. Position Special Requirements/Additional Information This job description should not be construed as an exhaustive statement of duties, responsibilities or requirements, but a general description of the job. Nothing contained herein restricts Montana State University’s rights to assign or reassign duties and responsibilities to this job at any time. Physical Demands To perform this job successfully, an individual must be able to perform each essential duty satisfactorily with or without reasonable accommodations. The requirements listed above are representative of the knowledge, skill, and/or ability required. This position has supervisory duties? No Posting Detail Information Number of Vacancies 1 Desired Start Date Upon completion of a successful search. Position End Date (if temporary) Open Date Close Date Applications will be: Screening of applications will begin on December 26, 2024; however, applications will continue to be accepted until an adequate applicant pool has been established. Special Instructions EEO Statement Montana State University is an equal opportunity employer. MSU does not discriminate against any applicant on the basis of race, color, religion, creed, political ideas, sex, sexual orientation, gender identity or expression, age, marital status, national origin, physical or mental disability, or any other protected class status in violation of any applicable law.
In compliance with the Montana Veteran’s Employment Preference Act, MSU provides preference in employment to veterans, disabled veterans, and certain eligible relatives of veterans. To claim veteran’s preference, please complete the veteran’s preference information located in the Demographics section of your profile. Applicant Documents Required Documents Resume Cover Letter Optional Documents Supplemental Questions
trisha.king@montana.edu Classification Title Program Coord I Working Title Collections Assistant Brief Position Overview This position assists the Registrar & Collections Manager in overseeing and implementing the care and stewardship of MOR’s cultural history collections. Position Number 4M0576 Department Museum of the Rockies Division Museum of the Rockies Appointment Type Classified Contract Term Fiscal Year Semester If other, specify From date If other, specify End date FLSA Non-Exempt Union Affiliation FOCUS-MFPE FTE 1.0 Benefits Eligible Eligible Salary Salary range of $18.36 to $22.95 per hour, commensurate with experience, education, and qualifications. Contract Type Classified Salary If other, please specify Recruitment Type Open Position Details General Statement The Museum of the Rockies (MOR) holds one of the state’s most extensive cultural history collections, with over 300,000 archaeology, fine arts, ethnographic, and historical artifacts in its care. This position assists the Registrar & Collections Manager in overseeing and implementing the care and stewardship of MOR’s cultural history collections. Duties and Responsibilities Primary Responsibilities: Object care. Assists the Registrar and Collections Manager in providing the appropriate physical conditions for objects in storage and ensuring physical safety of objects in the collection and loaned objects, both on exhibit and in storage. Inventory and object tracking. Assists the Registrar and Collections Manager with the cataloging and tracking of objects in the collection. This responsibility includes preparing object records and condition reports, research, updating the museum’s electronic database, and assisting with inventory. Assists with the deinstallation and installation of traveling and in-house exhibitions. Departmental projects. Assists the Registrar and Collections Manager with the completion of the department’s major projects as assigned. Recent/current examples include policy updates, digitization, NAGPRA, and inventory.
Secondary Responsibilities: Assists the Registrar and Collections Manager with the implementation of the museum’s Integrated Pest Management program. Assists the Registrar and Collections Manager with the implementation of the museum’s environmental monitoring program. Assists with the completion of Cultural History Image Reproduction and Publication requests. Represents the museum and the department in public and professional settings. Serves as a resource on questions related to the history collection and collections care and management to students, researchers, other museum professionals, and the general public. Required Qualifications – Experience, Education, Knowledge & Skills Bachelor’s degree (B.S. or B.A. in Museum Studies, History, Anthropology, Archaeology, Art History, or a related field) plus 1 year or more of progressively responsible collections management and/or museum registration experience or an equivalent combination of education and experience, such as a minor in a related field combined with collections experience. Demonstrated knowledge of and experience with museum registration and collections management techniques, techniques for handling objects, and storage practices. Preferred Qualifications – Experience, Education, Knowledge & Skills Experience with Integrated Pest Management. Experience with collection management software (ARGUS preferred) Experience with intern and volunteer management. Experience condition checking traveling exhibits. Experience or demonstrated knowledge of NAGPRA and museum cultural ethics Experience in digital scanning of photos and negatives. Coursework or experience in one or more of our specialized collections: archaeology, art, textiles, Native American artifacts, or photography. The Successful Candidate Will Strong organizational skills. Be able to work collaboratively as well as independently. Possess a strong attention to detail. Be able to assess priorities and work well under pressure. Ability to communicate with a broad groups of museum stakeholders. Possess excellent analytical and problem-solving skills. Strong commitment to museum ethics and best practices. Position Special Requirements/Additional Information This job description should not be construed as an exhaustive statement of duties, responsibilities or requirements, but a general description of the job. Nothing contained herein restricts Montana State University’s rights to assign or reassign duties and responsibilities to this job at any time. Physical Demands To perform this job successfully, an individual must be able to perform each essential duty satisfactorily with or without reasonable accommodations. The requirements listed above are representative of the knowledge, skill, and/or ability required. This position has supervisory duties? No Posting Detail Information Number of Vacancies 1 Desired Start Date Upon completion of a successful search. Position End Date (if temporary) Open Date Close Date Applications will be: Screening of applications will begin on December 26, 2024; however, applications will continue to be accepted until an adequate applicant pool has been established. Special Instructions EEO Statement Montana State University is an equal opportunity employer. MSU does not discriminate against any applicant on the basis of race, color, religion, creed, political ideas, sex, sexual orientation, gender identity or expression, age, marital status, national origin, physical or mental disability, or any other protected class status in violation of any applicable law.
In compliance with the Montana Veteran’s Employment Preference Act, MSU provides preference in employment to veterans, disabled veterans, and certain eligible relatives of veterans. To claim veteran’s preference, please complete the veteran’s preference information located in the Demographics section of your profile. Applicant Documents Required Documents Resume Cover Letter Optional Documents Supplemental Questions
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