The Commercial Admin Assistant reports to the Commercial Director, assisting with secretarial services, handling appointments and providing support with general reporting and administration\. **What will I be doing?** You will be responsible for performing the following tasks to the highest standards: + Be familiar with hotel product knowledge and related activities\. + Assist Sales Managers to make and complete quotations, sending contracts to customers and following up promptly\. + Handle inquiries from customers and internal colleagues\. + Coordinate daily activities within the Management department\. + Attend daily department meetings and take meeting minutes\. + Participate in sales and event discussions\. + Answer department calls and emails, leave messages, and ensure information is communicated to the relevant personnel in a timely manner\. + Responsible for the inventory and daily maintenance of fixed assets operating items and consumables in the Commercial department\. + Assist the Commercial department Leaders in preparing records and reports\. + Answer office phone calls and take detailed notes\. + Responsible for the application of all purchase orders and follow\-ups with the purchase status\. + Establish departmental contracts, promotional documents, credit agreements, related documents, and promptly remind Sales to follow\-up and renew\. **What are we looking for?** A Commercial Admin Assistant serving Hilton Brands is always working on behalf of our Guests and working with other Team Members\. To successfully fill this role, you should maintain the attitude, behaviours, skills, and values that follow: + Degree level qualification in business, marketing or communications is preferable\. + Commercial, results\-oriented attitude and approach\. + High level of IT skills including Microsoft Office and Delphi\. OnQ is desirable\. + Excellent organisational and administration skills with attention to detail\. + Well\-presented and work well under pressure\. + Excellent verbal and written communication skills\. + Proactive, motivated and energetic approach to meeting deadlines and targets\. + Relevant working experience in international hotel chains or major in hotel management\. **What will it be like to work for Hilton?** Hilton is the leading global hospitality company, spanning the lodging sector from luxurious full\-service hotels and resorts to extended\-stay suites and mid\-priced hotels\. We are committed to an equitable and inclusive workforce and environment where Team Members can be their authentic selves with opportunity for all to learn, grow, succeed and thrive\. Joining this award\-winning _Great Place to Work_ culture means: + A monthly dry\-cleaning allowance for your business wardrobe + Free team member meals served fresh daily + 110 discounted travel nights per year for you, your friends or family to enjoy at any of our 8000 hotels located in 138 countries and territories around the world + Food & Beverage discounts so you don't just stay when you travel but also enjoy dining experiences + Amazing award & recognition programs + Opportunities to participate in ESG activities + Flexibility so you can Thrive and make space for what matters most + Hilton Sydney pays above the HIGA: Level 4 Annualised $67\.770\.50 \(eligible for Fair Work Increase in July 2025\) **Job:** _Administrative_ **Title:** _Commercial Admin Assistant_ **Location:** _null_ **Requisition ID:** _HOT0BE9M_ **EOE/AA/Disabled/Veterans**