At AIA we’ve started an exciting movement to create a healthier, more sustainable future for everyone.

It’s about finding new ways to not only better people's lives, but to better the communities and environments we live in. Encompassing our ambition of helping a billion people live Healthier, Longer, Better Lives by 2030.

And to get there, we need ambitious people who believe in playing an important part in shaping that future. People seeking unmatched career and personal growth opportunities, who are driven to work with, and learn from some of the most inspiring and supportive leaders in the business.

Sound like you? Then read on.

About the Role

We are expecting the calibrate to lead board and committee meeting logistics for entities administered by AIA Group Office; to provide day-to-day information management, administrative and technical support to the company secretarial professionals within Group Legal; to assist in Group Legal vendor management process, budget and cost centre support; to provide general secretarial support to senior members of the team; to coordinate various company secretarial activities between Group Office and entities administered by AIA Business Units, such as corporate disclosures; to help maintain corporate databases, such as Viewpoint and SharePoint.

Roles and Responsibilities:

To liaise with relevant committee and board members’ assistants and to handle all aspects of board and committee meeting logistics (including the making of travel arrangements)

To update minute books and other statutory records

To update or ensure the updating of information held on Sharepoint, Viewpoint database and uploading of meeting materials onto Convene

To provide secretarial and administrative support to senior members of the team

To handle vendor management processes as well as invoice settlement in collaboration with the Specialist, Legal Administration

To assist with handling corporate disclosures

To provide company secretarial assistance on corporate projects and events as and when required

Minimum Job Requirements:

Degree holder in business studies/commerce or equivalent

Minimum 5 years working experience in supporting company secretarial function

Knowledge and experience of documentation management systems 

High quality written and spoken English

Good work attitude and ability to work independently and as a team

Good communication and interpersonal skills – a great teammate 

Some technical knowledge and proficiency in company secretarial matters would be an advantage

Build a career with us as we help our customers and the community live Healthier, Longer, Better Lives.

You must provide all requested information, including Personal Data, to be considered for this career opportunity. Failure to provide such information may influence the processing and outcome of your application. You are responsible for ensuring that the information you submit is accurate and up-to-date.