**For Current Gilead Employees and Contractors:** Please log onto your Internal Career Site (https://www.myworkday.com/gilead/d/inst/13102!CK5mGhIKBggDEMenAhIICgYI1A0QtgI~/cacheable-task/2997$2151.htmld#backheader=true) to apply for this job. At Gilead, we’re creating a healthier world for all people. For more than 35 years, we’ve tackled diseases such as HIV, viral hepatitis, COVID-19 and cancer – working relentlessly to develop therapies that help improve lives and to ensure access to these therapies across the globe. We continue to fight against the world’s biggest health challenges, and our mission requires collaboration, determination and a relentless drive to make a difference. Every member of Gilead’s team plays a critical role in the discovery and development of life-changing scientific innovations. Our employees are our greatest asset as we work to achieve our bold ambitions, and we’re looking for the next wave of passionate and ambitious people ready to make a direct impact. We believe every employee deserves a great leader. People Leaders are the cornerstone to the employee experience at Gilead and Kite. As a people leader now or in the future, you are the key driver in evolving our culture and creating an environment where every employee feels included, developed and empowered to fulfil their aspirations. Join Gilead and help create possible, together. **Job Description** **Company Secretarial Assistant** **About Gilead** Gilead Sciences, Inc. is a biopharmaceutical company that has pursued and achieved breakthroughs in medicine for more than three decades, with the goal of creating a healthier world for all people. The company is committed to advancing innovative medicines to prevent and treat life-threatening diseases, including HIV, viral hepatitis, and cancer. Gilead operates in more than 35 countries worldwide, with headquarters in Foster City, California. Gilead’s Irish Entity, Gilead Sciences Ireland UC (GSIUC), plays an important role in the Gilead group. It manufactures, packages, tests, releases, and distributes products with a global footprint. It is the shareholder of a number of Gilead entities, the Marketing Authorisation Holder of several of Gilead’s products and the main EU establishment for the purposes of GDPR. The Global Financial Solutions centre in Cork also provides financial services to the global group. **Position Overview** The Corporate Legal team at Gilead is seeking a thoughtful, dynamic, and collaborative Part-Qualified Company Secretary to join the company’s Office of Corporate Secretary at Gilead’s Irish office in Carrigtohill, Cork. This role is an ideal opportunity for an individual who is progressing through (or has an interest in) the Chartered Governance Institute (CGI) qualification. The successful candidate will be a member of a close-knit and friendly corporate governance team where they will assist the Corporate Governance team and Irish legal counseI with various day to day administrative tasks and company secretarial work. **Key Responsibilities** + Support global entity management for subsidiary entities, which will include: + Maintaining the entity management database (including the cataloguing and storing of corporate information and records) and coordinating annual filings and other requirements + Supporting with other legal and business functions on governance and corporate and subsidiary matters, including know-your customer, due diligence and other internal stakeholder requests + Preparing governance documents, including organizational documents, resolutions, certificates and other documents required in connection with entity maintenance + Assisting with entity formations, dissolutions, changes in directors and officers and other governance transactions + Reviewing and coordinating the signing of a large volume of documents by directors or authorized signatories, including assisting with the notary, apostille and/or legalisation of documents where necessary + Assist with drafting and revising internal policies relating to corporate governance matters + Assist on special projects as well as administrative day-to-day tasks relating to legal, corporate governance and corporate secretarial matters. + Maintenance of and updating of statutory registers and minute books for Irish registered entities. + Prepare and file returns with the Companies Registration Office and make updates to Beneficial Ownership registers. + Assisting the global company secretary with board meeting scheduling, creation of agendas, board packs and other board meeting matters. + Minute taking at quarterly board meetings. + Assisting with board and shareholder approval matters for other group entities. **Qualification, Skills, and Experience** Education + Relevant Degree or professional qualification and progress towards qualification with the Chartered Governance Institute. Skills + An interest in company law and corporate governance. + The ability to work on own initiative and to support a number of team members. + Strong MS Word & PowerPoint skills. + Strong time management and organisational skills. + Excellent communication skills – both written and oral, with the ability to interact effectively with senior management and stakeholders. + Discreet, with the ability to handle sensitive and confidential information. + The ability to work under pressure and to deadlines. + Flexible and adaptable in an evolving and exciting environment. Experience + Experience in a company secretarial role. + Minute taking experiences is an advantage. + Experience with use of GEMs/Diligent Entities or other company secretarial software an advantage. **Gilead’s** **Core Values:** + Integrity (always doing the right thing). + Teamwork (collaborating in good faith). + Excellence (working at a high level of commitment and capability). + Accountability (taking personal responsibility). + Inclusion (encouraging diversity and respect people of all backgrounds and experiences). **Equal Employment Opportunity (EEO)** It is the policy of Gilead Sciences, Inc. and its subsidiaries and affiliates (collectively "Gilead" or the "Company") to recruit select and employ the most qualified persons available for positions throughout the Company. Except if otherwise provided by applicable law, all employment actions relating to issues such as compensation, benefits, transfers, layoffs, returns from layoffs, company-sponsored training, education assistance, social and recreational programs are administered on a non-discriminatory basis (i.e. without regard to protected characteristics or prohibited grounds, which may include an individual’s gender, race, color, national origin, ancestry, religion, creed, physical or mental disability, marital status, sexual orientation, medical condition, veteran status, and age, unless such protection is prohibited by federal, state, municipal, provincial, local or other applicable laws). Gilead also prohibits discrimination based on any other characteristics protected by applicable laws. **For Current Gilead Employees and Contractors:** Please log onto your Internal Career Site (https://www.myworkday.com/gilead/d/inst/13102!CK5mGhIKBggDEMenAhIICgYI1A0QtgI~/cacheable-task/2997$2151.htmld#backheader=true) to apply for this job. Gilead Sciences, Inc. is a biopharmaceutical company that has pursued and achieved breakthroughs in medicine for more than three decades, with the goal of creating a healthier world for all people. The company is committed to advancing innovative medicines to prevent and treat life-threatening diseases, including HIV, viral hepatitis and cancer. Gilead operates in more than 35 countries worldwide, with headquarters in Foster City, California.