Job Description

JD for Company Secretary

We are looking for a Company Secretary with 2-3 years of experience. You’ll need to ensure that our company complies with financial and legal requirements, and maintain high standards of corporate governance. You also need to have a thorough understanding of the laws that affect your areas of work so that you are equipped to provide appropriate legal advice whenever needed.

Responsibilities of a Company Secretary

Incorporation of the legal entity and related compliancesCoordination with parent company for all documents and supportA company secretary’s core duties include optimizing workflow procedures in the office, assisting colleagues and executives in planning and distributing information, and being the point of reference for all queries, requests, or issues. Report to the chairman and often liaise with board members.Prepare agendas and papers for board meetings, committees, and annual general meetings (AGMs) and follow up on action points.Convene and service AGMs, take minutes, draft resolutions, and lodge required forms and annual returns with appropriate departments.Ensure policies, regulatory, or statutory changes that might affect the organization are up to date and approved by the committee.Maintain statutory books, including registers of members, directors, and secretaries. Handle correspondence, collate information, write reports and communicate decisions to relevant company stakeholders.Liaise with external regulators and advisers such as lawyers and auditors.Implement processes or systems to ensure good management of the organization.Develop and oversee the systems that ensure the company complies with all applicable codes, in addition to its legal and statutory requirements.Pay dividends to shareholders and manage share option schemes opted by various shareholders.CSR and POSH Committees Training

Qualification

A qualified Company Secretary from the Institute of Companies secretaries of IndiaA degree in law would be an added advantage

Other Traits

Strong administrative skills and an aptitude for using IT software.Good verbal and written communication skills. Commercial awareness.Meticulous attention to detail and the ability to work well under pressure.Interpersonal skills and the ability to work with people at all levels.Influencing skills.Excellent organization and time management.An ability to take initiative.A flexible and practical approach to work. Discretion when handling confidential information Maintain a diplomatic approach towards issues.

Current Employees apply HERE

Current Contingent Workers apply HERE

Search Firm Representatives Please Read Carefully 
Merck & Co., Inc., Rahway, NJ, USA, also known as Merck Sharp & Dohme LLC, Rahway, NJ, USA, does not accept unsolicited assistance from search firms for employment opportunities. All CVs / resumes submitted by search firms to any employee at our company without a valid written search agreement in place for this position will be deemed the sole property of our company.  No fee will be paid in the event a candidate is hired by our company as a result of an agency referral where no pre-existing agreement is in place. Where agency agreements are in place, introductions are position specific. Please, no phone calls or emails. 

Employee Status:

Regular

Relocation:

VISA Sponsorship:

Travel Requirements:

Flexible Work Arrangements:

Not Applicable

Shift:

Valid Driving License:

Hazardous Material(s):

Job Posting End Date:

01/29/2025

*A job posting is effective until 11:59:59PM on the day BEFORE the listed job posting end date. Please ensure you apply to a job posting no later than the day BEFORE the job posting end date.

Requisition ID:R328735