With more than 225 branch offices across North America, Associa is building the future of community for nearly five million residents worldwide. Our 11,000+ team members lead the industry with unrivaled education, expertise, and trailblazing innovation. For more than 43 years, Associa has brought positive impact and meaningful value to communities. To learn more, visit www.associaonline.com.

\n \n Job Description

ESSENTIAL DUTIES AND RESPONSIBILITIES:

\n\nWelcomes homeowners/guests/vendors/new customers to facility.\nPerforms various administrative/managerial tasks in support of facility's mission.\nCreates a positive experience for homeowners and guests by attending to needs and answering questions.\nOrganizes and prepares incoming and outgoing correspondence.\nReceives and responds to incoming phone calls and emails from clients and vendors.\nInterprets client account ledgers, replies to client account balance inquiries, researches discrepancies.\nPrepares and tracks time sensitive forms for clients and vendors\nUpdates client database - contact information [address, phone, email] – enter notes into client accounts\nMaintains vendor database - add/update vendor information, obtain w9 and proof of insurance\nPrepares documentation for accounts payable vouchers and submits invoices for payment\nProcesses print jobs, scanning and faxing as needed\nUses Excel, software and computer systems to track projects\nOther duties as assigned.\n\n

This role is located in Rancho Santa Fe, CA 92067 and is onsite Monday-Friday 9am-5pm.

\n Requirements

QUALIFICATIONS

\n\nKnowledge of Microsoft Office products (Word, Excel, Outlook, etc.) at a proficient level.\nProfessional communication skills (phone, interpersonal, written, verbal, etc.).\nProfessional customer service skills.\nSelf-motivated, proactive, detail oriented and a team player.\nTime management and time critical prioritization skills.\nHigh school diploma High School Diploma or GED Required\n0 – 3 years of directly related or closely related experience\nPrevious hospitality experience preferred.\n\n

This role pays: $20-$23 per hour

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We are an equal opportunity employer and all qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity or expression, pregnancy, age, national origin, disability status, genetic information, protected veteran status, or any other characteristic protected by law.