Conference Planner, Evanta Logistics

As a Conference Planner, you will work to deliver and execute on assigned in person and virtual programs by planning and managing all details related to the production details including but not limited to venue selection, event budget, virtual platform management, travel, room setup, signage and branding, staging, audio visual, and catering. As a member of the Evanta Logistics Team, you will have a focus on team collaboration to create exceptional customer experiences for every attendee, sponsor and associate attending our events.

What you will do:

Support venue sourcing responsibilities including research, capacity planning, and contracting

Plan and manage operations and logistics for all assigned programs

Liaise with internal key conference partners and team members to ensure successful conference execution

Communication and collaboration across event teams to ensure seamless delivery of first-class events

Contribute ideas for event innovations to enhance Evanta Summits and ensuring alignment with the company objectives and vision

Plan the attendee journey onsite, which will include the event branding and signage

Plan and manage all on site conference signage and branding

Coordinate travel, secure team accommodations, and ground transportation for on-site

Coordinate communications as the primary point of contact for the on-site team to all suppliers including the hotel/venue

Coordinate with our AV partner to ensure our requirements are communicated properly, floorplans are created, AV sets are designed in line with branding guidelines

Manage invoices, purchase orders, and facilitate payment of event related bills

Financial management: incl. preparation, negotiations, accurate and timely event budget forecasts, alert management about risks and deviations to plan and post event reconciliation

Demonstrate understanding of virtual platforms and carry out the delivery of virtual events as Tech Lead

Frequent review and management of team process docs and internal communication tools such as Run of Show guides and Tech Lead process documents

Assist with the production of Evanta company events

Support Gartner Destinations Conferences as needed

Support on special projects as needed

What you will need:

Bachelor’s degree with focus on events and/or marketing preferred, but not required

1-2+ years of full cycle event experience

Proven budget experience

Strategic and creative thinker with the ability to develop and deliver clear and concise briefs

Knowledge of hotel, travel and meeting planning business is required, particularly in terms of normal service expectations

Understanding of event logistics and technical production

Ideally, someone with varied event experience as the role will involve every element of event planning

Proficiency in the MS Office suite including Word, Excel, and PowerPoint

Proficiency in MS Outlook

Attention to detail

Highly organized

Strong written and verbal communication skills

Proven financial management abilities

Project management experience

Multi-tasking and the ability to manage multiple deadlines in a fast-paced environment

Strategic and client focused with great customer service skills

Proven success working in a collaborative environment

Solution oriented with a high sense of urgency

Ability to build and maintain relationships with a high degree of professionalism

Maintain composure in a fast-paced environment

Ability to innovate and come up with new ideas, that will help us to continually improve our events

Someone who can run with a brief and bring ideas back to the table

Ability to work as part of a team, but also work on events individually

Travel 10-15 per year, potentially internationally (approximately once per month)

#LI-Hybrid

#LI-RB2

Who are we? 

At Gartner, Inc. (NYSE:IT), we guide the leaders who shape the world.

Our mission relies on expert analysis and bold ideas to deliver actionable, objective insight, helping enterprise leaders and their teams succeed with their mission-critical priorities.

Since our founding in 1979, we’ve grown to more than 20,000 associates globally who support ~15,000 client enterprises in ~90 countries and territories. We do important, interesting and substantive work that matters. That’s why we hire associates with the intellectual curiosity, energy and drive to want to make a difference. The bar is unapologetically high. So is the impact you can have here.

What makes Gartner a great place to work? 

Our sustained success creates limitless opportunities for you to grow professionally and flourish personally. We have a vast, virtually untapped market potential ahead of us, providing you with an exciting trajectory long into the future. How far you go is driven by your passion and performance.

We hire remarkable people who collaborate and win as a team. Together, our singular, unifying goal is to deliver results for our clients.

Our teams are inclusive and composed of individuals from different geographies, cultures, religions, ethnicities, races, genders, sexual orientations, abilities and generations.

We invest in great leaders who bring out the best in you and the company, enabling us to multiply our impact and results. This is why, year after year, we are recognized worldwide as a great place to work.

What do we offer? 

Gartner offers world-class benefits, highly competitive compensation and disproportionate rewards for top performers. 

In our hybrid work environment, we provide the flexibility and support for you to thrive — working virtually when it's productive to do so and getting together with colleagues in a vibrant community that is purposeful, engaging and inspiring.

Ready to grow your career with Gartner? Join us.

Gartner believes in fair and equitable pay. A reasonable estimate of the base salary range for this role is 48,800 USD - 75,000 USD. Please note that actual salaries may vary within the range, or be above or below the range, based on factors including, but not limited to, education, training, experience, professional achievement, business need, and location. In addition to base salary, employees will participate in either an annual bonus plan based on company and individual performance, or a role-based, uncapped sales incentive plan. Our talent acquisition team will provide the specific opportunity on our bonus or incentive programs to eligible candidates. We also offer market leading benefit programs including generous PTO, a 401k match up to $7,200 per year, the opportunity to purchase company stock at a discount, and more.

The policy of Gartner is to provide equal employment opportunities to all applicants and employees without regard to race, color, creed, religion, sex, sexual orientation, gender identity, marital status, citizenship status, age, national origin, ancestry, disability, veteran status, or any other legally protected status and to affirmatively seek to advance the principles of equal employment opportunity.

Gartner is committed to being an Equal Opportunity Employer and offers opportunities to all job seekers, including job seekers with disabilities. If you are a qualified individual with a disability or a disabled veteran, you may request a reasonable accommodation if you are unable or limited in your ability to use or access the Company’s career webpage as a result of your disability. You may request reasonable accommodations by calling Human Resources at +1 (203) 964-0096 or by sending an email to ApplicantAccommodations@gartner.com.

Job Requisition ID:93510

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