Confidential Executive Associate (HEA) - President's Office **POSITION DETAILS** Reporting to the Confidential Executive Officer/Chief of Staff and Director of Operations, the Confidential Executive Associate of Operations for the Office of the President and Special Projects serves as a pivotal member of the team, providing high-level administrative support and project management expertise. This role requires a proactive individual who can navigate the complexities of university operations while fostering collaboration across various departments. The Confidential Executive Associate will play a key role in ensuring the execution of special projects in alignment with the College’s goals. Responsibilities include the following: - Provide confidential assistance to the President, Senior Vice President for Communications and External Affairs & Executive Deputy to the President, Chief of Staff & Director of Operations, or designated Executive, managing a diverse range of activities and initiatives to support institutional objectives. - Organize, manage, and oversee projects involving multiple areas of the College community, ensuring successful project outcomes through effective planning and execution. -Collaborate effectively with the Office of the President’s team to facilitate smooth, timely operations and ensuring the efficient completion of administrative tasks. -Manage and actively participate in committees tasked with planning and executing a diverse range of college-wide programs, meetings, conferences, special events and President’s speaking engagements. -Provide clear and effective communications on behalf of the Office of the President. Address information requests from Leadership team, faculty, staff, and student through walk-ins, phone calls, and email communications on a daily basis. -Manage invoice processing and reconciliation; liaise with various departments to coordinate budgetary matters and ensure financial accuracy and compliance. Perform related duties as assigned, adapting to the evolving needs of the President’s Office and special projects as they arise. - This position requires the employee to be present in the office; remote work is not permitted. **QUALIFICATIONS** Bachelor's degree and six years' related experience required. **CUNY TITLE OVERVIEW** Supports a Campus or University Executive as a confidential assistant in a variety of activities and initiatives as a key team member. - Organizes and manages projects involving different areas of the Campus or University community, with responsibility for project outcomes - Represents the Executive's unit in Campus or University-wide activities, including committees, special initiatives, and implementation of new processes or technology - Independently carries out a portfolio of responsibilities under the Executive's purview, such as approvals, student interactions, and monitoring of key activities - Manages communications within and outside the unit related to areas of responsibility - May serve as Manager of a large Executive Office - Performs related duties as assigned. This position is excluded from union representation. **CUNY TITLE** Higher Education Associate **FLSA** Exempt **COMPENSATION AND BENEFITS** Salary commensurate with education and experience, within approved range ($83,878-$100,329). CUNY's benefits contribute significantly to total compensation, supporting health and wellness, financial well-being, and professional development. We offer a range of health plans, competitive retirement/pension benefits and savings plans, tuition waivers for CUNY graduate study and generous paid time off. Our staff also benefits from the extensive academic, arts, and athletic programs on our campuses and the opportunity to participate in a lively, diverse academic community in one of the greatest cities in the world. **HOW TO APPLY** Applications must be submitted online by accessing the CUNY Portal on City University of New York job website www.cuny.edu/employment or https://cuny.jobs/ and following the CUNYfirst Job System Instructions. To search for this vacancy, click on Search Job Listings, select More Options To Search For CUNY Jobs and enter the Job Opening ID number. Click on the "Apply Now" button and follow the application instructions. Current users of the site should access their established accounts; new users should follow the instructions to set up an account. Please have your documents available to attach into the application before you begin. Please note that the required material must be uploaded as ONE document under CV/ Resume (do not upload individual files for a cover letter, references, etc.). The document must be in .doc, .docx, .pdf, .rtf, or text format- and name of file should not exceed ten (10) characters – also DO NOT USE SYMBOLS (such as accents (é, è, (â, î or ô), ñ, ü, ï, –, \_ or ç)). Incomplete applications will not be considered. Please include: + Cover Letter or Statement of scholarly interests + Curriculum Vitae/ Resume + Names and contact information of 3 references Upload all documents as ONE single file-- PDF format preferred. **CLOSING DATE** The committee will begin reviewing complete applications on Feb. 24, 2025. The search will remain open, and screening and review of applications will be ongoing-- until the position is filled. Applications submitted after the deadline will only be considered if the position(s) remain open after initial round. **JOB SEARCH CATEGORY** CUNY Job Posting: Managerial/Professional **EQUAL EMPLOYMENT OPPORTUNITY** CUNY encourages people with disabilities, minorities, veterans and women to apply. At CUNY, Italian Americans are also included among our protected groups. Applicants and employees will not be discriminated against on the basis of any legally protected category, including sexual orientation or gender identity. EEO/AA/Vet/Disability Employer. Job ID 29699 Location Hunter College