Construction Administrative Support Specialist - Freelance, Remote

Department: Boutique Client

Employment Type: Part Time

Location: LatAm - Colombia

Reporting To: Client via Magic

Compensation: $7.00 / hour

Description\nAbout the Client
A leading electrical services company specializing in EV charging installations, commercial projects, and industrial electrical solutions. With a commitment to quality and professional service, they handle projects of all sizes across commercial and residential sectors. They are known for their expertise in electrical infrastructure and sustainable energy solutions.

Why does this role exist?
We are seeking a Construction Administrative Support Specialist to enhance our team's operational efficiency through organized documentation and streamlined communication. This role is crucial in maintaining clear records of project meetings, ensuring effective follow-up with team members and clients, and supporting the management team in maintaining accountability across projects. The position will free up valuable time for technical staff while ensuring all project-related communications and documentation are properly managed.

The Impact you’ll makeMeeting Management \nTake and organize detailed meeting minutes\nDistribute post-meeting information to staff and clients\nFollow up on action items and decisions\nMaintain organized meeting documentation\nProject Support \nSchedule and coordinate meetings with internal staff and clients\nManage communication flow between team members\nSupport project documentation organization\nMaintain technical documentation filing system\nTeam Coordination \nAssist in maintaining team accountability through organized follow-ups\nSupport task delegation and tracking\nCoordinate with various departments for project updates\nManage internal communication channels\nAdministrative Excellence \nCoordinate non-client-related travel arrangements when needed\nManage calendar and scheduling requirements\nMaintain organized digital filing systems\nHandle time-sensitive communications\n

Skills, Knowledge and ExpertiseRequired:\nProven experience in construction or electrical industry environments\nProficiency in Microsoft 365 (Teams, Outlook) and Monday.com\nDemonstrated ability in taking and organizing meeting minutes\nStrong technical writing and communication skills\nUnderstanding of construction and electrical terminology\nWFH Set-Up:\nComputer with at least 8GB RAM, an Intel i5 core processor/AMD Ryzen 5 Processor and up.\nInternet speed of at least 40MBPS\nHeadset with an extended mic that has noise cancellation and a webcam\nBack-up computer and internet connection\nQuiet, dedicated workspace at home\n\n\nYour Superpowers:\nExceptional organizational skills with attention to detail\nStrong technical comprehension and ability to understand industry terminology\nEffective written and verbal communication\nProactive problem-solving ability\nAbility to maintain confidentiality\nTask prioritization and time management expertise\nYou should apply if… \nYou thrive in fast-paced technical environments\nYou have a passion for organization and process improvement\nYou enjoy being the go-to person for keeping things running smoothly\nYou're comfortable working with technical terminology\nYou take pride in creating clear, organized documentation\n\nWhat to expect...

\nWork Setup:\nRemote position\nMust have a reliable internet connection and a quiet workspace\nRequired to provide own computer with Intel Core i5 or something similar or higher operating system\nWorking Hours:\nMonday to Friday, 8 AM to 12 PM PST (Pacific Standard Time)\n20 hours per week\nCompensation:\n$7 per hour\nNo benefits package included\n

Benefits