Construction Estimating & Bid Coordinator - Freelance, Remote

Department: Support & Leadership

Employment Type: Full Time

Location: Philippines

Reporting To: Client via Magic

Compensation: $6.00 / hour

Description\nAbout the Client
Our client is a reputable construction and remodeling company based in the southeastern United States, recognized for delivering high-quality residential and commercial projects. They are known for their commitment to craftsmanship, transparent communication, and customer satisfaction. The team consists of experienced professionals who manage projects from initial design through to final completion.

Why does this role exist?
As the company continues to grow and take on multiple concurrent projects, they require additional support to ensure seamless project administration and bidding processes. This role exists to streamline the acquisition and organization of project documentation, prepare bid packages, and facilitate communication between internal teams and subcontractors. By hiring for this position, the company aims to maintain its high standards for efficiency, accuracy, and client service across all projects.

The Impact you’ll makeProject Coordination\nAttend and take notes during pre-bid meetings\nManage and organize project-related documents\nCoordinate with internal teams and supervisors for project updates\nBid Process Management\nPrepare and distribute bid packages to trades and subcontractors\nPerform timely follow-ups on sent bids and documentation\nCompile and track responses from subcontractors\nMulti-Project Oversight\nSupport multiple projects simultaneously, ensuring accurate and up-to-date records\nPrioritize tasks across various assignments to meet deadlines\nCommunication\nMaintain clear, regular communication with supervisors and team members via WhatsApp\nProvide status updates and flag any issues promptly\nDocumentation & Reporting\nEnsure all bid and project files are accurate, complete, and organized using Microsoft Office and Adobe Acrobat\nAssist with additional administrative tasks as needed\n

Skills, Knowledge and ExpertiseRequired:\nPrior experience in construction estimating or a related field\nProficiency in Microsoft Office (Word, Excel, Outlook)\nExperience using Adobe Acrobat for document management\nStrong written and verbal communication skills\nAbility to work 9 AM to 6 PM EST (40 hours per week)\nWFH Set-Up:\nComputer with at least 8GB RAM, an Intel i5 core processor/AMD Ryzen 5 Processor and up.\nInternet speed of at least 40MBPS\nHeadset with an extended mic that has noise cancellation and a webcam\nBack-up computer and internet connection\nQuiet, dedicated workspace at home\n\n\nYour Superpowers:\nExceptional organizational skills and attention to detail\nAbility to manage multiple projects and deadlines simultaneously\nQuick to learn new systems and processes; works well with minimal supervision\nProfessionalism and reliability in remote work environments\nEffective communicator, especially via digital channels like WhatsApp\nYou should apply if… \nYou thrive in a dynamic, fast-paced environment.\nYou value clarity, efficiency, and teamwork.\nYou are proactive and adaptable in solving problems.\nYou take ownership of your responsibilities and follow through on commitments.\nYou are committed to delivering high-quality work on every task.\nYou take pride in supporting both your team and clients.\nYou are motivated to grow into a more independent, self-sufficient role over time.\n\nWhat to expect...

\nWork Setup:\nRemote position\nMust have a reliable internet connection and a quiet workspace\nRequired to provide own computer with Intel Core i5 or something similar or higher operating system\nWorking Hours:\n9:00 AM – 6:00 PM Eastern Standard Time\n40 hours a week\nCompensation:\n$6 per hour\nNo benefits package included\n

Benefits