Hiffman National is an award-winning USA Top Workplace, and it’s because we seek out and hire bright, fun, and motivated people – perhaps someone just like you! Accountability, Collaboration, Innovation, and Integrity form the cornerstones of our management style, which has rewarded us not only with a decade of top workplace awards but also allowed us to hire and grow team members that support the trajectory of the company. It is because of our people that we are now one of the largest privately-owned commercial real estate services companies in the country. Hiffman now supports over 250 employees and their families across the United States, delivering best-in-class transaction and property management services to a renowned list of tenants and property owners. We are currently seeking a Project Assistant to work out of our Houston office, supporting our Construction Project Services Department. The ideal candidate will demonstrate a willingness to learn, be eager to work as a team player and have exceptional organizational skills. If you are detail-oriented, analytical, and can adapt to provide alternative solutions and outcomes, we would love to hear from you! What sets us apart. Culture: We believe in getting to know each other. Whether it’s mentorship opportunities, leadership events, outreach programs, or collaborative committees, our goal is to provide an open door for new ideas and development across the organization. Balance: We believe in creating an environment that helps maximize how you work best. From hybrid work schedules and open seating options to flexible start times, our goal is to provide the tools to help you navigate life as it happens. Impact: We believe in making a positive impact through work and community outreach. Whether your interest is charitable, environmental, or celebrational, we aim to show how diverse interests bring us together. What we offer. Impressive Benefits Package – Medical, Dental, Vision, 401k, Short/Long Term Disability, Pre-Tax Flexible Spending FSA and DFSA, Employee Assistance Program, Wellness Program, Market Place Perks at Work Generous Company Paid Holidays, Paid Time-Off, Company Paid Flex Day, Summer Hours, Flexible Start Times, Hybrid Work Schedules Volunteerism and Community Engagement opportunities with paid time to participate in volunteer activities Career-related Education Reimbursement Program, Professional Development Enrichment What your day looks like. Typing/preparing various items such as letters, bid instructions, meeting minutes, weekly updates, memos, outline specifications, time sheets, and expense reports Prepare various contract forms as directed by Project Managers (Subcontracts, Change Orders, AIA Agreements, Professional Service Agreements, Consulting Agreements and transmittals) Review Certificates of Insurance for contract compliance Complete a first review of all partial and final waivers of lien for the team’s projects Maintain all files, including preparing new files and sending old files off site Ensure that all project files contain full records of project documentation including itemized project expense tracking Generate and obtain necessary approvals for the monthly Project Services fee package invoices Verify and obtain necessary approvals for Property Management Construction Management fee package invoices Track and generate invoices for quarterly interdepartmental billings Bi-weekly aged receivables reconciliation and review Prepare a monthly report for corporate revenue projections Administer team’s resources including but not limited to Procore, Huddle, and Zoom Answer incoming phone calls and coordinate communication with vendors and customers in the event of a team member’s absence Preparation for meetings and trainings including scheduling, preparing handouts, and coordinating lunches Conduct bi-weekly team update meetings Act in a manner of integrity that shows support for the company, its values, and other associates while maintaining a constant focus on exceeding client expectations Hours are 8:30-5:00 Monday through Friday Local travel as necessary to project sites What sets you apart. 1-3 years of related experience, construction administration experience Driver’s License is required for this role Ability to comprehend instructions, short correspondence, and memos. Excellent computer skills, must be advanced in Microsoft Word, PowerPoint and Excel Requires a high level of commitment to customer service An effective team player who also possesses the ability to work independently Hiffman National: Client-focused, People-centered. At NAI Hiffman | Hiffman National, we are committed to fostering a diverse and inclusive workplace. We believe that diversity enriches our culture and drives innovation. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or veteran status.