Job Description
We are seeking a Construction Project Coordinator/Administrator for our Newport News office. The ideal candidate will manage document controls, track subcontractor agreements and related documentation, and review trade partner and supplier billing and invoices, as well as change orders. This role requires at least 5 years of experience with a general contractor, strong verbal and written communication skills, competency in Microsoft Office, and attention to detail.
ResponsibilitiesManage document controls and tracking of subcontractor agreements and related documentation.Review monthly billings, trade partner, and supplier invoices and change orders.Handle data entry and project coordination tasks.Support multiple project managers with various administrative tasks.Ensure accurate and timely processing of AIA billings.Build and maintain positive relationships with trade partners.Perform general project administration duties.Essential SkillsMinimum of five years of project administration experience in a general contracting or construction management environment.Strong written and verbal communication skills.Competency in Microsoft Office (Outlook, Excel, Word, SharePoint).Attention to detail with billings and change orders.Strong organization and document management skills.Additional Skills & QualificationsExperience with preconstruction, estimating software, bidding, and document control.Knowledge of RFI, design-build, bid solicitation, and construction documents.Positive attitude and professional customer service skills.Work Environment
This role is based in the office from 9 AM to 5 PM, with a business casual dress code. The company is committed to life-long learning, developing construction professionals, general wellness for all employees, and giving back through community service. We empower our team to be the best they can be, which is the foundation of our success.
Pay and Benefits
The pay range for this position is $65000.00 - $75000.00/hr.
Eligibility requirements apply to some benefits and may depend on your job classification and length of employment. Benefits are subject to change and may be subject to specific elections, plan, or program terms. If eligible, the benefits available for this temporary role may include the following:
• Medical, dental & vision
• Critical Illness, Accident, and Hospital
• 401(k) Retirement Plan – Pre-tax and Roth post-tax contributions available
• Life Insurance (Voluntary Life & AD&D for the employee and dependents)
• Short and long-term disability
• Health Spending Account (HSA)
• Transportation benefits
• Employee Assistance Program
• Time Off/Leave (PTO, Vacation or Sick Leave)
Workplace Type
This is a fully onsite position in Newport News,VA.
Application Deadline
This position is anticipated to close on Mar 12, 2025.
About Actalent
Actalent is a global leader in engineering and sciences services and talent solutions. We help visionary companies advance their engineering and science initiatives through access to specialized experts who drive scale, innovation and speed to market. With a network of almost 30,000 consultants and more than 4,500 clients across the U.S., Canada, Asia and Europe, Actalent serves many of the Fortune 500.
Diversity, Equity & InclusionAt Actalent, diversity and inclusion are a bridge towards the equity and success of our people. DE&I are embedded into our culture through:
Hiring diverse talent Maintaining an inclusive environment through persistent self-reflection Building a culture of care, engagement, and recognition with clear outcomes Ensuring growth opportunities for our peopleThe company is an equal opportunity employer and will consider all applications without regard to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law.
If you would like to request a reasonable accommodation, such as the modification or adjustment of the job application process or interviewing process due to a disability, please email actalentaccommodation@actalentservices.com for other accommodation options.