Contract Administrator 

Markham, ON or Calgary, AB

At EXP, we’re driven to provide innovative solutions for the world’s built and natural environments. As a team of engineers, architects, designers, scientists, creators and a community of professionals, we bring diverse and talented people together to solve the world’s most complex challenges. Here, you join a team that leverages differences, harnesses their entrepreneurial spirit in an employee-owned company, that believes diversity is what gives us strength, seeks sustainable results and shares ambitions for each other, our clients and the communities we are part of and serve. To be a part of EXP means to have your own experience, while staying connected to a global network of professionals, who believe we are a part of something bigger. Together, we are EXP.

Are you ready to design your future?

Be our next Contract Administrator!

 

EXP is currently on the lookout for a talented Contract Administrator to join our dynamic Transportation team. This role is available at either our Markham, ON or Calgary, AB offices, offering flexibility based on your location and preference. As a Contract Administrator, you will have the opportunity to work directly under the guidance of our Commercial Manager, ensuring smooth and efficient contract management processes. You will also engage and collaborate with a diverse range of internal and external stakeholders, fostering strong professional relationships and contributing to the success of our projects.
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What a day at EXP has in store for you

Administers large moderately complex contracts. Maintains a continuing review of the progress of each contract and provides management with information regarding any financial, legal or technical difficulties.  Prepares change order and amendments, negotiates with contractors and customers to obtain settlement.  Develops, issues, and administers contracts and services agreements as assigned. Prepares bidders’ lists, ensuring supporting input is received from relevant stakeholders and pre-qualifies bidders. Forms bid request packages, addenda, and other bid cycle correspondence, ensuring proper format, content and project requirements are met. Facilitates Pre-Bid Package Risk and Strategy Workshop(s). Issues bid request packages to approved bidders. Coordinates bidder and Company clarification questions and responses. Receives and evaluates bids commercially. Directs negotiations and prepares proposed negotiating plans as required. Prepares Commercial Bid Summary and Recommendation for Award. Recommends and secures approvals in accordance with established procedures. Prepares contract documents for execution. Prepares and maintains control and status reporting documents. Prepares and organizes assigned Contracts sponsored meetings, both pre and post award, for the purpose of ensuring complete understanding and agreement between EXP, the client and contractor on all contractual matters. Conducts weekly operational meetings and prepares and issues meeting notes delineating important statements, required actions and schedules. Assesses and processes Contractor invoices (including certified payrolls) in a timely manner. Leads and advises internal stakeholders on operational activities affecting contractual rights and obligations, (sub)contract performance, (sub)contract administration and other major matters. Administers information programs to ensure mutual understanding of contract and (sub)contract terms and conditions. Prepares periodic status reports as required. Is familiar with the project’s estimate baseline for assigned packages and identifies respective Trends, as required. Accountable for adherence and integrity of assigned subcontracting records management for assigned work.

What your experience looks like

Proficiency and broad experience in the formation and administration of contracts through the various steps of bidder prequalification, compilation of bid requests, receipt of bids, bid evaluation, award, monitoring the performance of contractors, back-charge procedures, resolution of claims and disputes, and other such related steps. 5 plus years of contract administration experience is required. Experience formulating and administering complex construction industry (sub)contracts. Extensive knowledge and experience in (sub)contract administration required. Experience in developing complex contract types, fee arrangements, terms, and conditions. Working knowledge of change management procedures pertaining to Requests for Information (RFIs), change notices, change orders, amendments, and claims and dispute resolution. Knowledge of law, commercial negotiations, accounting, and cost engineering gained through education or experience. Skilled in working with and communicating effectively with supervisors of other project functional groups, primarily Engineering, Construction, Project Management, client, and other services. US Project contracting, and execution experience preferred including Davis Bacon Act and Project Labor Agreement governed work.
 

EXP subscribes to the Workplace Equity Program. Applications from women, members of visible minorities, Indigenous peoples and persons with disabilities are encouraged. Persons with disabilities can obtain accommodation for the selection process by contacting us at the following email address: hrsupport@exp.com.