Position Summary:
Under direct supervision, the Contract Coordinator carries out the clerical aspects of the contract and bidding documentation function. This role works directly with the bidding agencies as a primary contact and works closely with sales to communicate bid awards. Communicates and interacts with customers, vendors and co-workers professionally ensuring questions are answered accurately and in a timely manner. Functions as a team member within the department and organization, as required, and perform any duty assigned to best serve the company.

The Contract Coordinator role will perform the following duties:Maintain a log of bids received, the delivery and results of those bids; copy bids and distribute to buyers for pricing; transfer bids to spreadsheet format, if possible, for analysis purposes.Solicit agencies for new bid opportunities.Create and maintain contracts associated with the bids; ensure all requirements outlined in the bids are achieved and provide analysis of bids for profitability.Delivery, arrange for delivery, and verification of delivery.Gather bid results and recaps of competitor pricing; keep accurate records on file of all bids; check for accuracy in bid results and challenge any discrepancies.Analyze daily orders for cost errors or price discrepancies. Ensure accuracy of cost for Bids prior to calculating and roll process. Assist in performing basic financial analysis. Track monthly financial reports including vendor managed income contributions.Review monthly receivables for local and corporate programs. Data entry, maintenance and monitoring of all vendor programs for tracking including local purchasing, marketing programs, & corporate pass back programs.Send invoices to vendors or brokers, verify receipt of money, and follow-up delinquencies.Performs other related duties as assigned.